ProAssisting Blog

DECEMBER 4, 2023

By efficiently managing administrative tasks, scheduling, and handling routine responsibilities, an executive assistant allows entrepreneurs to redirect their attention toward critical business initiatives. EAs serve as trusted advisors, offering valuable insights and support in decision-making processes.

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Allwork

APRIL 9, 2025

Executive functioning skills, like time management, task prioritization and organization, are the scaffolding of workplace success. Executive functions are a set of cognitive skills that allow individuals to manage their thoughts, behaviors, and emotions in order to achieve goals. What Does It Look Like in the Workplace?

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Success

OCTOBER 27, 2024

It empowers employees to be part of the discussion with management over appropriate tasks and assignments. Asking employees to take on tasks outside their natural and trained skill sets often results in a poor fit that ultimately sets the project and individual up for failure. Let’s bring this request to the team/management.” “I

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Allwork

DECEMBER 10, 2023

You can’t get the best out of freelancers until you’ve honed your management processes. And the key to good management — freelance or otherwise — is communication. Clear communication up front, and continuing conversation through regular check-ins and transparent project management helps streamline workflows and prevent confusion.

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Practically Perfect PA

APRIL 21, 2017

Last month I asked everyone on the Practically Perfect PA social media platforms to give me their best tips on working with multiple managers. Here are my best tips on working with multiple managers. I rely heavily on Outlook to help with not only scheduling, but simple reminders, shared calendars, etc. Here are the results.

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Success

JUNE 20, 2023

Time management is something most of us struggle with. The good news is, you can learn time management strategies. And you’ll gain the most benefits as long as you understand why you’re doing something and then practice the good time management techniques until they become a habit. Begin with the end in mind.

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Office Organization Success

FEBRUARY 24, 2012

One question that I get asked a lot is “what’s a good online product I can use for scheduling projects throughout the year?” Just because some of these project management tools have all these fancy bells and whistles don’t go assuming they’re the best. Google Calendars. or something similar. But first … a little advice.

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Allwork

MARCH 9, 2023

With so many coworking space management software options available, it can be difficult to determine which app is worthwhile and which software will best meet the needs of your coworking space. andcards Efficiently managing a coworking space should be easy, and that’s exactly what andcards aims to help operators do.

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C-Suite Assistants

NOVEMBER 26, 2024

Project management skills required for executive assistants to COOs and executive assistants for CEOs are similar, but these two officers have different areas of responsibility so there can be variation. For example, PC magazine has a useful ranking of the top project management platforms based on various criteria.

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Success

JANUARY 8, 2024

Using a goal setting app can help keep the tracking process manageable. A goal or habit tracking app can also help you break down big tasks into smaller, more manageable steps. It’s free for up to five personal projects but offers a Pro version with 300 personal projects and an AI assistant. 10 best goal setting apps 1.

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Office Dynamics

SEPTEMBER 5, 2018

They feel they have been managing calendars or planning meetings forever so why pay attention. For 28 years, I have been teaching assistants to pay attention to the fundamentals such as meeting planning, travel planning, calendar maintenance, organizational skills, follow-up systems, time management, and communications.

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Success

NOVEMBER 17, 2021

This app combines mind mapping and task management. Suited for busy individuals and small teams, Ayoa also comes with all the features you’d expect in a project management platform: sharing, deadlines, task prioritization, chat and more. Basecamp is an oldie but a goodie in the project management sphere.

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Success

JUNE 19, 2025

Managing communication, tasks, projects and calls is a regular part of modern work life, and working from home to catch up is no longer unusual. These interruptions, often invisible on calendars, can massively disrupt workflows and create a fragmented workday experience.

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Success

OCTOBER 23, 2024

This approach not only clarifies your intentions but also shifts your focus to more manageable steps you can take toward a greater goal. For instance, you could set aside the first hour of the day to work on emails, followed by two hours of concentrated project work, and so on. The team must co-create norms,” Ricci adds.

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Success

AUGUST 6, 2024

These days, productivity suites can pack a lot of services into one package: word processing and spreadsheet applications, sure, but also calendars, email and more. “We Platforms like Trello and Asana make it easy to standardize the workflow, which is especially helpful when projects are being organized across several departments.

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Success

AUGUST 2, 2021

Although many people rely on their computer’s calendar, writing down events and to-do lists in a day planner or journal forces you to spend a few minutes each day setting short-term goals and prioritizing tasks. What three projects, tasks or priorities will most contribute to the accomplishment of your biggest and most important goal ?

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Success

FEBRUARY 10, 2025

Plan, Plan, Plan Use your planner, calendar and to-do lists to stay on top of your schedule and tasks. Use Apps & Tools to Stay Organized Apps like Todoist can help you manage both personal and professional daily responsibilities. Asana and Trello are additionally great places to manage tasks.

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Success

OCTOBER 3, 2024

According to Kristin Papa —a licensed clinical social worker specializing in burnout—managing these demands is particularly difficult in workplaces with unrealistic expectations, a lack of autonomy and insufficient resources or clarity. I similarly document tasks and appointments in a Google Calendar.

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Stephanie LH Calahan

SEPTEMBER 6, 2010

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best.

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Success

JANUARY 12, 2022

Next, color code your calendar for one week. Days off and vacations need to be blocked into our calendars with as much certainty as meetings. We finish projects quickly because we refuse to let them bleed into our rest days. We finish projects quickly because we refuse to let them bleed into our rest days.

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Eat Your Career

APRIL 7, 2019

Consider what is already on the calendar—your planned events, meetings and appointments—and how much time you realistically have available. Once you’ve gone to the trouble to define your “must do” and “nice to do” items for the week, block time on the calendar for completing them. Don’t block off every inch of your calendar, though.

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Tips From T. Marie

AUGUST 7, 2023

Your skills in organization, communication, and high-level task management open the door to a world of exciting business possibilities! From managing their calendars, emails, and travel arrangements to handling administrative tasks with precision, your efficiency, and professionalism will be in high demand.

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Tips From T. Marie

SEPTEMBER 19, 2023

In 2023, several areas are particularly hot in this field: Executive Assistant Services: Handling email, scheduling, calendar management, organizing meetings, travel planning, data entry, and other back-office tasks will always be in high demand. Podcast Manager: Podcasts are all the rage!

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Success

SEPTEMBER 18, 2024

They claim to help you be more organized, manage multiple tasks and most importantly, get more done in less time. 1Password Password manager $2.99/month user/month for businesses monday.com App – For Work Management Managing your personal deadlines and planning your day is difficult enough. 1Password Password manager $2.99/month

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Office Dynamics

MARCH 18, 2015

This is the best advice you will ever receive on how to build a strategic partnership with your executive, manage their day, and stay on top of the volumes of tasks and projects you have to handle. Daily Calendars. It is easy to place a wrong time or wrong date on a calendar. Special Projects. Status Updates.

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Eat Your Career

MARCH 17, 2025

Cross functional relationships arent just nice to have, they are an important part of strategic career management and long-term professional success. Your cross-functional contacts may lead to mentorship, exciting new projects or even new job opportunities. Collaborate : Look for ways to work with other departments.

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Simple Productivity Blog

APRIL 20, 2025

I was listening to a podcaster who has no experience outside academia give advice to a lawyer struggling to find balance between billable work and projects. Time management for a person with their own company is going to look very different that time management for a single mom working as a medical technician with three kids at home.

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Success

AUGUST 23, 2022

Not a single blank space in my calendar. I would binge on some TV show with a wildly irresponsible male lead, someone who keeps no calendar but still gets all the girls. A special project management app? That’s what I saw one Sunday night while reviewing the week ahead of me. Existential dread? Thanks, Californication.

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Office Dynamics

OCTOBER 26, 2018

Debbie Gross (Strategy) suggested administrative assistants to work at a higher level by using their Outlook calendar like their own personal admin to help keep them on track with the many projects to be managed. She has a 3-point system for managing email: first pass. Second pass, Do (as in under two minutes).

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Success

JUNE 23, 2021

You do not need to be managing email and invoicing and bookkeeping,” she says. “If Handing the minutiae of backend support tasks off to a qualified professional allows leaders the calendar capacity to focus on their company’s growth and, more importantly, their own personal peace of mind. “My

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Office Dynamics

JULY 10, 2018

The meeting is typically a way to evaluate the past year’s project management, acknowledge achievements, receive valuable feedback for performance improvement and create new goals for continued productivity. Keeping track all year will help you easily prepare a list of projects you are most proud of completing and/or assisted with.

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BMT Office Administration

AUGUST 17, 2022

It can be difficult to manage your time well at work. Keeping up with a multitude of tasks, projects, and demands while staying connected with your team and clients can spread employees or business owners very thin. Keep reading to learn more about the best time management tools. Time tracking tools.

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Tips From T. Marie

JUNE 14, 2023

With a never-ending to-do list and the constant juggling act of managing her home business, she longed for a solution to reclaim her time and sanity. Ok, my little story above might be a bit over the top, but the truth is using a time management technique like this can be a game changer for your home business.

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Practically Perfect PA

APRIL 28, 2015

While the role of a PA or EA is constantly evolving, diary management continues to be a fundamental task. PAs spend at least a third of their time managing diaries, so it’s essential that you’ve mastered this aspect of your job. Own the calendar. Diary management is a balancing act – so be cautious when adding in anything new.

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Productivityist

AUGUST 28, 2024

In this episode, I’m thrilled to welcome Carl Pullein back to discuss various time management and prioritization strategies. We dive into the Ivy Lee method, GTD (Getting Things Done), and the 5 AM Club, focusing on how busy professionals can effectively manage their time and prioritize tasks.

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Success

OCTOBER 20, 2021

I am the managing director of SUCCESS Coaching , and I am so excited to be picking up the baton from Rory Vaden on this project. . every night in his work calendar so that he can be fully present for his daughter’s dinner and bedtime. We’re making some changes over at the SUCCESS Line. Introducing your new host—me!

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Entrepreneur.com

JUNE 13, 2025

Separate personal and business finances The best way to manage your personal and business finances is to clearly distinguish between the two. A house without a foundation is like a wealth-building project without risk management. He is the founder of the calendar productivity tool Calendar. Its about mindset.

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