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How to take meeting minutes like a professional

BMT Office Administration

Meeting minutes are a staple of all Board meetings, and many internal company meetings, as they serve as an official written record of a meeting to aid in future decision-making and fill in employees who couldn’t attend. What are meeting minutes for?

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Taking Effective Meeting Minutes Webinar

Laughing all the Way to Work

Hi Everyone, Once again I will be presenting on Taking Effective Meeting Minutes. It is an informative session that will bring you from the pre-meeting checklist to taking the minutes, with ideas for formatting and suggested wording. Please click on the link for more information or to register: [link] I look forward to meeting you live on the webinar. effective meeting minutes administrative professional Administrative Assistant

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Taking Effective Meeting Minutes

Laughing all the Way to Work

I am excited to announce that I will be giving a webinar on Taking Effective Meeting Minutes on September 23rd. link] Taking minutes doesn't have to be scary. I find once you know what you should be listening for, what to expect in the meeting and some writing style and short cut tips, it can take the fear out of taking minutes and you can be more confident as the minute taker. I look forward to meeting you at the webinar.

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Tips on good minute taking

Practically Perfect PA

As we all know writing minutes is an essential skill for Assistants and this ultimate guide to effective minute-taking we will break-down everything Assistants need to know to create minutes that will be read and actioned.

2020 271
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Ask the Admin: Meeting Minutes Retention

Administrative Arts

I got the following e-mail from Dee: I am the Secretary of our neighborhood community association, how long should we retain the minutes. I do not want to keep minutes for many years. You don’t indicate if you are talking about Board minutes or membership meeting minutes. According to every reference I can find for document retention, Board minutes should be kept permanently. Similar Posts: Ask the Admin: Meeting Minutes Retention.

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Minute taking tips

Practically Perfect PA

As any PA knows, taking minutes is a challenging and essential skill. Our PAs have suggested that the toughest aspect of taking minutes is understanding what is being discussed – summarising information you don’t understand is particularly tough when you’re having to summarise it rapidly. You can work out what these mean, if necessary, after the meeting. Introduce yourself to the chairperson before the meeting and ask them to introduce you to every committee member.

2015 237
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Tips on good minute taking

Practically Perfect PA

As we all know writing minutes is a basic skill for assistants and we have probably written more over the years than Stephen King has writing novels. I had a job a few years back that provided support for twelve Committees who had four meetings a year, which meant I was writing a set of minutes practically every week. Remember that minutes should capture the three points below – nothing more nothing less: What was decided. The date, time and location of the meeting.

2012 261
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Effective Committee meeting management

Practically Perfect PA

Last week I wrote a blog on minute taking during meetings. The minutes are the end product of a meeting but how do we ensure the meeting itself is well organised, productive and attended by the right people? The meeting space. Committee meetings tend to be long drawn out affairs and can go on all day so the attendees need to be comfortable. Every agenda should have the following details: The name of the Committee meeting. During the meeting.

2012 206
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Effective Committee meeting management

Practically Perfect PA

Last week I wrote a blog on minute taking during meetings. The minutes are the end product of a meeting but how do we ensure the meeting itself is well organised, productive and attended by the right people? The meeting space. Committee meetings tend to be long drawn out affairs and can go on all day so the attendees need to be comfortable. Every agenda should have the following details: The name of the Committee meeting. During the meeting.

2012 205
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6 Tips for Effective Participation in Meetings

Ian's Messy Desk

Yesterday, I posted some tips for running effective meetings. How can you ensure you are getting the most out of meetings you attend ? When you attend a meeting you should: Attend only if needed. Some use meetings as a weapon in their office politics arsenal. Too many non-essential participants can extend the length of the meeting. If you have information to hand out, get it to participants a day or two before the meeting.

2012 149
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Minute taking webinar on November 16, 2011

Laughing all the Way to Work

effective meeting minutes professional assistant minute taking webinar Administrative AssistantSorry for the delay in getting the correct link to you with details about this webinar , but I have it now and you will find it on the side bar on the right.

2011 124
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Routine Procedure – Friday

Practically Perfect PA

0810 – I’m on the early train into work today as there is a Board meeting starting at 9am. 0845 – It should be the best day to be able to follow the routine as all of my Directors are in the board meeting from 9am until 5pm today. Before I start my work, I help get a few bits sorted for the Directors before they head into the meeting. Most of the jobs are small but there are a lot of them, including booking rooms, answering email queries and setting up meetings.

2011 113
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Routine Procedure – Thursday

Practically Perfect PA

I also have a quick check over my emails and calendar for the day, I do have a few meetings today that I also need to attend. I also have some answers following the requests I sent out earlier this morning, some of the replies are easy for me to deal with, for example adding meetings to my directors diaries. . 1230 – Heading into a meeting knowing I’m probably going to come out with some actions. 1555 – One of my Directors has a meeting at 4pm and seems to have gone AWOL.

2011 113
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Routine Procedure – Monday

Practically Perfect PA

My Directors are all in a meeting so no chance to connect yet. 1125 – One of the Directors has popped out of the meeting to ask me to scan a 40 page document without removing the binder for another colleague in the meeting. This takes 10 minutes. Coming back from the scanner I have a voicemail message, quickly return the call to another PA to set up a meeting with her Director and mine for tomorrow morning. Take 5 minutes to add them to the to-do list.

2011 113
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Minute taking webinar

Laughing all the Way to Work

Join me for an effective minute-taking webinar on Thursday, July 28 at 1 p.m. effective meeting minutes professional assistant Administrative AssistantEST If you are interested, you can register here.

2011 100
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The Productivityist Podcast: Making Better Meetings with John Poelstra

Productivityist

On this episode of The Productivityist Podcast, I speak with podcast producer and meeting facilitation expert John Poelstra about how we can go about making better meetings. We dive into the “MAP” you need to make your meetings better, how to improve your meeting facilitation skills, how to deal with latecomers and attendees who take over meetings, and much more. The True Cost of Meetings | ReadyTalk. Get The 2PR Meeting Attendee Tool.

2016 48
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Ask the Admin: Records Retention

Administrative Arts

I got this e-mail from Kelly: What is the business standard for the length of time to keep meeting minutes? You didn’t specify what type of minutes you need to keep. How long you retain meeting minutes will depend on the type of meetings you are referring to. Most record retention schedules I’ve seen have recommended keeping board meeting minutes permanently. Managing Calendars Part 2: Scheduling More Than Meetings.

2010 51
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NEW! OneNote 2016 Training Series

All Things Admin

Whether it’s creating effective systems for minute taking, follow-up on action items, travel planning, procedures documentation, or developing communication systems that are easy for your executives to scan for information, organization is a vital skill for success-minded admins.

2016 52
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More OneNote Must-Knows: History, Search, and Template Creation

All Things Admin

procedures, meeting minutes, travel itinerary, meeting planning, project plans) On the INSERT ribbon, click on Page Templates.

2023 52
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Sabotage in Today's Workplace May Begin With You

On The Job

Nitpick and haggle over precise wording of communications, meeting minutes and resolutions. In a meeting, attempt to reopen old issues and question their viability. When we think of "sabotage" we may envision stealthy bad people trying to take down an organization. We may think of malware inserted into a company's system, or someone tinkering with machinery so that it will break down and disrupt operations.

2015 132
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3 “Needs” of Time Management

Ian's Messy Desk

Do the meeting minutes need to be prepared, printed, collated, staples and distributed to committee members? Can the minutes be handled by an e-mail attachment or better yet, posted to some form of groupware? Six Ways to Make Meetings More Successful. The post 3 “Needs” of Time Management appeared first on Ian's Messy Desk. Before you can start managing your time, you have to analyse how it’s being used.

2013 170
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3 Needs of Time Management

Ian's Messy Desk

Do the meeting minutes need to be prepared, printed, collated, staples and distributed to committee members? Can the minutes be handled by an e-mail attachment or better yet, posted to some form of groupware? One on One Meetings. Before you can start managing your time, you have to analyse how it’s being used. Keep a log of your daily activities for 2–3 weeks.

2013 160
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Webinars for Assistants (Minute Taking & Excel Pivot Tables)

Office Dynamics

Advanced Minute Taking Workshop. After many requests, the editors of the Administrative Professional Today newsletter have produced a webinar to take your minute-taking skills beyond the basic level to master minute taker. What makes a master minute taker? Do you have a moment of panic when you’re asked to take meeting minutes? Do you worry that during a meeting you will be asked a parliamentary procedure question? Date: Tuesday, June 17, 2014.

2014 134
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Breaking down Minutes: The Art of Minute Taking

Who's the Real Boss?

As an EA who has been working in the industry for more than twenty years, the number one question I usually get asked is around minute taking and more specifically on “how you take good minutes?” So, let’s move to the steps and tips on producing the best minutes.

2020 98
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How to take better notes with Speed Writing

BMT Office Administration

It also gives you something to reference later if you need to study the information, send out meeting notes, or verify the instructions that you were given. Those that are highly skilled at Gregg or Pitman shorthand can write 275+ words per minute (wpm).

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Technology Training Tuesday: Advanced Minute Taking & Excel Pivot Tables

Office Dynamics

Advanced Minute Taking Workshop. After many requests, the editors of the Administrative Professional Today newsletter have produced a webinar to take your minute-taking skills beyond the basic level to master minute taker. What makes a master minute taker? Do you have a moment of panic when you’re asked to take meeting minutes? Do you worry that during a meeting you will be asked a parliamentary procedure question? Date: Tuesday, June 17, 2014.

2014 124
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Minute Taking Tips

Office Dynamics

Susan wrote in asking about some pointers on recording meeting minutes. The most difficult part of taking minutes is deciding what information has to be written down verbatim, what can be paraphrased, and what is unessential for the official records. Minutes are meant to be concise, factual, and objective recording of what has happened during the course of a meeting. Meeting participants will go off the topic or on tangents. Meeting Follow-up Activities.

2009 100
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Minute Taking Tips

Office Dynamics

Susan wrote in asking about some pointers on recording meeting minutes. The most difficult part of taking minutes is deciding what information has to be written down verbatim, what can be paraphrased, and what is unessential for the official records. Minutes are meant to be concise, factual, and objective recording of what has happened during the course of a meeting. Meeting participants will go off the topic or on tangents. Meeting Follow-up Activities.

2009 100
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Technology Training Tuesday: Advanced Minute Taking & Excel Pivot Tables

Office Dynamics

Advanced Minute Taking Workshop. After many requests, the editors of the Administrative Professional Today newsletter have produced a webinar to take your minute-taking skills beyond the basic level to master minute taker. What makes a master minute taker? Do you have a moment of panic when you’re asked to take meeting minutes? Do you worry that during a meeting you will be asked a parliamentary procedure question? Date: Tuesday, June 17, 2014.

2014 100
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Advanced Minute Taking Webinar

Office Dynamics

Advanced Minute Taking Workshop. After many requests, the editors of the Administrative Professional Today newsletter have produced a webinar to take your minute-taking skills beyond the basic level to master minute taker. What makes a master minute taker? Do you have a moment of panic when you’re asked to take meeting minutes? Do you worry that during a meeting you will be asked a parliamentary procedure question? Date: Tuesday, June 17, 2014.

2014 100
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Excel Pivot Tables Webinar

Office Dynamics

Advanced Minute Taking Workshop. After many requests, the editors of the Administrative Professional Today newsletter have produced a webinar to take your minute-taking skills beyond the basic level to master minute taker. What makes a master minute taker? Do you have a moment of panic when you’re asked to take meeting minutes? Do you worry that during a meeting you will be asked a parliamentary procedure question? Date: Tuesday, June 17, 2014.

2014 100
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The Assistant Toolkit

Practically Perfect PA

Let’s take a minute and look at what is inside an assistant tool kit. Meeting Management including Board and Committee Meetings. Minute Taking. It has been a busy few months here at Practically Perfect PA. I have just finished the regional events and we are just adding the final details to Assist Travel.

2016 145
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10 Tips for More Effective Office Meetings

Productivity Bits

Meetings are an essential part of office life. If you work in one of those offices where meetings are incessant yet nothing ever seems to be accomplished, you probably want to find a way to remedy this situation. Office meetings are the ideal place to communicate ideas and creativity in order to make the office a more efficient place. Not only can information be communicated at this time, meetings are a great way to get feedback on those ideas. Meeting Minutes.

2010 173
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Webinar Advanced Minute Taking Workshop

Office Dynamics

Advanced Minute Taking Workshop. After many requests, the editors of the Administrative Professional Today newsletter have produced a webinar to take your minute taking skills beyond the basic level to master minute taker. What makes a master minute taker? Do you have a moment of panic when you're asked to take meeting minutes? Do you worry that during a meeting you will be asked a parliamentary procedure question? Following up after the meeting.

2012 100
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A Look at Less Meeting

Productivityist

I''m not a fan of meetings. Less Meeting has helped me deal with meetings more effectively and efficiently -- and it scales in a way that allows people to slowly adopt it without feeling overwhelmed. The service acts as a one-stop shop for all of your meeting needs. You can schedule meetings through Less Meeting (although I generally use Doodle for that) and share meeting minutes both on the fly and after meetings.

2013 62