How to send a fax in 2019

Practically Perfect PA

Who has been asked to send a fax in the last year? I see a few of you nodding, some of you are rolling your eyes thinking – fax? Some of you are wondering what I mean by the word ‘fax’ Yes, I know this is old technology, but you […]. Hands up. What is it 1989? Featured Office Technology admin administrators assistants EA Executive Assistant Office manager PA Personal Assistant technology Virtual Assistant

2019 159

Fax over IP Technology for Retail Sector

Small Business CEO

Most of the businesses require a fax system to transfer important documents. Enter Fax over IP of FoIP technology. Without facing the hassle of maintaining the fax machines, one can send faxes over the internet as and when required. … Information Technology Fax over IP FoIP online faxHuman resource documents, tenders, purchase forms, quality reports, quotations are important documents for an organization that needs to be safe hands.

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Trying to Phone/Fax Internationally?

Professional Assistant Blog

Home About Me Advertise Trying to Phone/Fax Internationally? Do you want to fax some documents to a client, but not sure if the fax number you are dialing will be correct? I had the same trouble in the past, since I have to fax quite a few documents to clients on a regular basis. Then you just enter the phone or fax number in the third section. But don’t forget, some office fax machines require you to dial 9 before any numbers, so don’t forget that.

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Get Rid of Junk Faxes & Telemarketers - For Good!

Professional Assistant Blog

Home About Me Advertise Get Rid of Junk Faxes & Telemarketers - For Good! By The Professional Assistant on Tuesday, September 30, 2008 Filed Under: Productivity D o you receive junk mail, junk faxes and the occasional irritating phone call from telemarketers? I get tons of junk faxes and mail at work each and every day.

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Why It’s Time to Retire Your Fax Machine and Embrace the Cloud

Small Business CEO

So why is it that so many offices still utilize paper-eating machines like copiers, printers, and those horribly noisy boxes called fax machines? … Information Technology cloud fax cloud tools go cloud go paperlessSmartphones, tablets, and laptops are the top tools of choice in today’s business world. And before we know it, we’ll even conduct business on our watches! These technological advancements have made us more mobile, connected, and paper-free than ever.

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How to Choose an Online Fax Service

Small Business CEO

It’s 2013, and you know that faxing is an antiquated technology. At the same time, you realize that some people still use it, and it’s unprofessional not to have a fax number if someone requests it. An online fax service is a technology that bridges old world faxing with new(er) world email. Here are the key criteria to consider when choosing among the myriad of online fax services: Monthly cost: This is obvious but important. Modern Fax Photo via Shutterstock.

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Quick Tip: First thing to do to fix office equipment

ProAssisting Blog

Office Managers E-Learning Modules Outline E-Learning Modules: Part 1 Contact Us Enrollment Login All Posts, Technology, (0) Comments Quick Tip: First thing to do to fix office equipment Submitted by Ethan on December 21, 2009 at 05:51 PM Have you ever had a problem with your computer, fax machine, copier machine or any other computer machine that is essential for you to do your job? Home Blog About Us Who we are About the Program Program Specifics Execs, HR Depts.

Face up or Face Down?

Laughing all the Way to Work

I received some blank faxes and then got a phone call from an apologetic manager saying she was sorry for the faxes but she rarely had to send a fax and when she did she was never quite sure whether to feed the paper face up or face down. I suggested a simple solution would be to get her staff to put a label on the fax machine to indicate "Feed face up" or "Feed face down", whichever was appropriate. Tags: sending faxes photocopier face up or face down

2007 100

If Your Office is Still Using These Two Things, Stop. Now.

Tips From T. Marie

They were the first to adopt things like electric typewriters, fax machines and yes, even computers. Once upon a time small and medium sized businesses prided themselves on being at the cutting edge of office technology. And then they weren’t. In fact, an amazingly embarrassing amount of these same sized businesses are still using ancient. Read more. Business Tips Technologically Speaking

2017 110

Eco-Friendly Mobile Web Tools

Eco-Office Gals

Online Fax . By using an online fax program , you can significantly reduce the amount of paper that you use. You won’t have to worry about printing out every fax that you receive. With this type of app, you can view all of your faxes from a mobile device. In today’s society, more people are starting to become aware of the importance of reducing their impact on the environment.

2012 158

How to Create the “VIP Experience” for Your Clients with a Welcome Packet

Office Organization Success

On this form have space for your client to fill in all their details and a place for them to sign so that they can fax this back to you – and include all the details about your program/service that you’ve already discussed. Be sure to include this form on a separate page so that your client can fax back their credit card details to you. And I *highly recommend* that you tell your client to fax or mail this form to you, and not email it.

2014 183

Top 5 Tips for Making Email the Cornerstone of Your Business

The Small Business Blog

It’s more difficult and requires a lot more specialist knowledge to intercept an email than it does to get hold of a letter or fax. Faxes with sensitive information are often left on fax machines in plain view of the whole office. Top 5 Tips posts from the SME Blog are always full of hints and tips for small, home & micro business owners.

2013 161

4 Simple Steps to Securely Send Credit Card Information

Office Organization Success

Ask your VA/service provider if she has a Credit Card Authorization form that she can send to you, and you fax back to her. Many business owners find themselves in a situation where they are asked to send their credit card information in order to finalize a business transaction. If the vendor you’re using doesn’t have a secure shopping cart interface that you can use, there are a few other alternatives. But first, a word of caution ….

Snuff Out the Burnout

Office Dynamics

If you can’t take a few days off, even just one day, in a relaxing environment with no computers, faxes, e-mails, phone calls or any thoughts of work, can help renew you. If you feel you are on the verge of stressing too much because of your job or even home life, take a step back. You might be burning out. Before it becomes full-blown, take these steps: Find time to play. Even if it means forcing yourself.

2018 147

Following Instructions and Job Hunting.

Laughing all the Way to Work

This person was looking for an administrative assistant and asked for resumes to be faxed to her, but people e-mailed them instead. Here is what she had to say: “What was surprising to me with some of the people who applied for this assistant position is that despite my request to have people fax over their resumes, the majority chose to email me. 1 I would also suggest if you are applying for a job, not to send the fax from your office.

Never Forget 9/11 – 10 Years Later

Eco-Office Gals

I was reading a fax confirming our VP’s flight to NY, to attend a conference at the World Trade Center – I assumed it was for that day – I didn’t make the connection. My stomach dropped as I remembered the fax confirmation. It’s hard to believe that 10 years ago, I sat in my office in WPB, FL watching the World trade Center crumble before me on every news channel. Truth be told, I was so hung over that morning.

2011 146

5 Things Every Office Should be Replacing with Online Technology

Tips From T. Marie

Fax Machine- At this point, everyone should be capable of sending attachments via email. for those few technophobes that refuse to be dragged into the 21 st century and insist on faxing you, all you need is Nextiva , up to 500 pages a month for just $4.95. We’re well into the 21 st century, so why is it that so many business offices are still using outdated office machines and systems?

2016 100

Why Your Business Should Embrace the Cloud

Eco-Office Gals

Beyond that expense you’ll also save money on not buying printers, copiers, fax machines (and fax lines) and a boatload of toner. We’ve long hailed the benefits of going paperless as a way to decrease your company’s carbon footprint. In addition to using less paper (requiring less deforestation), it saves your company money. Obviously you won’t need to buy paper anymore.

2013 149

3 Steps Toward a Paperless Office

Productivity Bits

It is entirely possible for you to essentially eliminate the use of paper faxes by using electronic faxing, in which you generate an in-bound fax to the computer system you use. Copyright © 2011 Marlon Ribunal. Visit the original article at [link]. Note: This is a Guest Post from James Adams. James is from a company called Cartridge Save , a leading online ink supplies specialist. ]. It used to be that people could never fathom the idea of going paperless.

2010 154

Simple Things You Can Do to Go Green in Your Business

Stephanie LH Calahan

  Start with something like electronic faxes.    We use a service that allows a person to fax to a phone number, but rather than a physical fax coming out on our end, it lands in our email in-boxes.    Most of the time we look at the fax and file it electronically, or delete it.  Reduce -- Reuse -- Recycle.    We have heard those words for quite some time now. 

2011 168

7 Reasons to Free Your Business from File Cabinets & 5 Tips to Help You Do It

Tips From T. Marie

Switch to a fax service that delivers faxes in electronic form to email. One of the most popular excuses many businesses give for needing ‘in office’ personnel is access to files. Some businesses have whole rooms full of metal filing cabinets. Within those metal behemoths are file folders stuffed with paperwork that may or may not be needed in the daily running of the business.

2016 117

Cost Effective Ways to Greenify Your Business

Eco-Office Gals

You can communicate via email; you can use things like Google Docs, Adobe and e-Signature to send documents and contracts; even faxes can be sent and received online thanks to companies like FaxZero and MyFax. Whether it’s appliances, electronics, fax or mailing machines, Energy Star is a label that you should look for when purchasing things for your office. Greenify. In the eco-friendly world, it’s a word that is becoming more and more popular with every passing day.

2012 142

Integrating Eco-friendly Practices Into the Business Sector

Eco-Office Gals

You can also receive and send faxes digitally. In the business sector, there are a lot of trends that come and go. One trend that appears to be here to stay is an emphasis on green or eco-friendly practices. Many businesses are putting more of an emphasis on green practices, and these practices help their bottom line and the environment at the same time. This begs the question: what kinds of green-behaviors are businesses doing, and how are they helping? Eliminating Paper.

2012 179

How A Simple Email Signature Can Get You More Clients

Office Organization Success

My telephone and fax number. Your telephone, fax number, and email address. Whenever you receive an email from me you will ALWAYS see my contact information at the bottom and know exactly how you can get in touch with me. You will see: My name. My company’s name. My email address (with an active hyperlink). My website address (with an active hyperlink). And an active hyperlink to the signup page of my newsletter.

2012 206

How to handle mistakes?

Laughing all the Way to Work

I remember once an assistant from a law firm sent a fax to my boss by mistake and it had the legal advice they were giving their client, which my boss wasn't supposed to see, so she immediately called and asked me to trash it and that she would send the correct fax. I waited to get the correct fax and when I saw it was a simple error of putting the wrong fax number in, I had no problem ripping up the other fax she had sent.

2011 125

How Virtual Offices Can Help You Win the Cost Cutting Game

Small Business CEO

A virtual office gives you a professional address to put on your business card; a place to receive mail, faxes, and even receive visitors; and a facility that’s open for you, your colleagues, and clients to conduct meetings in at your convenience. A virtual office offers benefits to businesses of all sizes, including small startups and large corporations looking to expand operations into new areas.

2017 55

3 Easy Tips for Keeping Your Client Information Organized

Office Organization Success

Creating a Client Contact Sheet which contains your client’s name, address, email, phone, fax and any other contact information that you want to keep a record of is a useful template to have. For many solopreneurs a large part of their business is working one-on-one with clients, and that means having a way of keeping all of their client information organized and easy to access.

2014 208

Scams (Old and New) That Target Small Business Owners

Small Business CEO

They might call, fax, email or otherwise solicit you indicating that it’s time to get your business listed in the back of the local phone book, or an applicable business directory of some sort.… Just because your a small business owner doesn’t make you safe from money-hungry scammers looking to separate you from your hard-earned cash. As technology improves, scams become more elaborate.

2014 78

Why Businesses Should Consider Installing CCTV

Small Business CEO

How much would it cost your company if you need to replace all your computers, laptops, printers, fax machines and desks? Regardless of where your building is located in Melbourne, you never know where a criminal might strike next. Burglars often target commercial properties because they know there are plenty of expensive items of equipment to be found inside.

2019 40

Does Your Office Design Affect Your Productivity?

Productivity Bits

Servers, printers, fax machines, and filing cabinets all have their proper place. If you’re reexamining your current office space, you’ve probably got some ideas about how you want things to flow. You might have what you believe to be the perfect design plan all laid out, but in reality, you could be sacrificing functionality for looks. A lot of things you take for granted have a larger impact than you may expect, and that impact may be contrary to your intentions.

2016 100

13 Ways You Should be Using Your Smartphone for Business

Tips From T. Marie

Scan and Fax Email. Admit it, you don’t go anywhere without your smartphone. It’s ok, the rest of us don’t either. That reason alone is incentive enough to examine just how useful your smartphone is to your business. With more of us enjoying job flexibility today, and with the probability of up to 58% of workers expected to be independent contractors by 2027 , if you’re not using your smartphone for more than texting, calls and email you should be.

2018 117

How to Create the “VIP Experience” for Your Clients with a Welcome Packet

Office Organization Success

On this form have space for your client to fill in all their details and a place for them to sign so that they can fax this back to you – and include all the details about your program/service that you’ve already discussed. Be sure to include this form on a separate page so that your client can fax back their credit card details to you. And I *highly recommend* that you tell your client to fax or mail this form to you, and not email it.

2009 143

Increasing Microsoft Excel 2007's Formula Bar Size

Professional Assistant Blog

Home About Me Advertise Increasing Microsoft Excel 2007s Formula Bar Size By The Professional Assistant on Wednesday, November 18, 2009 Filed Under: MS-Excel , Productivity D o you find that trying to either write or fix formulas in Microsoft Excel can be a pain? Do you wish that you could expand the size of the formula bar to see more of the formula that you are working on? I remember back in the day when Microsoft Excel 2003 and prior versions didn’t have this feature.

How to Deal with Inconsiderate Co-Workers

Professional Assistant Blog

Home About Me Advertise How to Deal with Inconsiderate Co-Workers By The Professional Assistant on Wednesday, November 25, 2009 Filed Under: Office Gossip , Productivity D o you find that some of your co-workers can be extremely annoying, rude or just plain inconsiderate? Do you want to walk over to their cubicle while their talking loudly on the phone and give them a piece of your mind? This happens to the best of us all of the time.

2009 152

Top 5 Tips on Building Capital

The Small Business Blog

There are many printers that double as scanners and fax machines that can be used as photocopiers. The top 5 tips weekly post is always full of hints and tips for small, home & micro business owners. Never purchase stock or supplies before you are absolutely certain that you will need to use them. Unused stock is absolutely useless to your business until you do something with it. Try to find equipment that will perform multiple functions to cut down on cost.

2010 144

First things first:What to do first when you get in in the morning?

Laughing all the Way to Work

There are so many things we need to check when we first come into work in the morning: voicemail, email, regular mail and faxes and couriers. Faxes and couriers have to be dealt with on an ‘as received’ basis as usually they are sending the information that way because there is some urgency to it. What should we do first? I have been finding it is important to check my voicemail first thing.

2007 100

The Evolving Admin: What’s Next for Administrative Professionals?

Eat Your Career

Faxing was still an acceptable mode of communication. The last time I worked as an Executive Assistant, it was 2007. That was just a little over 10 years ago, and yet, so much has changed in that time. Social media was just starting to take shape back then. We were all still using Blackberries and trying desperately to make them sync correctly with our computers. Back then, Administrative Professionals Day was not on my radar at all.

2018 100

Eco-Friendly Ways to Build Your Brand in 2013

Eco-Office Gals

If you want to build a brand image that speaks to your eco-sensibilities, you need to do more than just install a recycling bin in your office or hire a service to send and receive online fax transmissions sans paper. Building a brand is more of an art than a science, in many ways.

2013 138

Overlapping Calendars In Microsoft Outlook? Really?

Professional Assistant Blog

Home About Me Advertise Overlapping Calendars In Microsoft Outlook? Really? By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007?

Can a Clean Desk Create Inner Happiness?

On The Job

You probably don't need a dictionary, thesaurus, maps or a fax machine if you can do that work online. I've known people in my life who are so into cleanliness and order that you could eat off their garage floor, surrounded by gardening tools that stand at attention like little soldiers.

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