Simple Productivity Blog

APRIL 13, 2025

Reference Material Mixed In With Actions Since most of my email was labeled and then the inbox skipped, I found emails with things to do mixed in with things I needed to save as reference materials. Having the reference materials mixed in with things I needed to act on caused many things to get lost in the shuffle.

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BMT Office Administration

FEBRUARY 26, 2025

The final version of the contract, as accepted by both sides, serves as a reference should concerns later arise. The one unified workspace eliminates jumping around between various tools and files. The CLM system documents their end and properly archives them for reference purposes. What is contract lifecycle management?

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Daily Writing Tips

APRIL 22, 2025

” This article will guide you through the most reliable sources of free grammar and writing PDF books that are completely legitimate, helping you build a valuable personal reference library while respecting intellectual property rights. What Makes a Free PDF Book Resource Legal?

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Success

MARCH 13, 2023

It can also make things more complicated when it comes to filing taxes. Keep reading for tips for how to do taxes as a freelancer and make filing this year a little easier. If you have a physical receipt or other business paperwork, take a photo and upload it to your computer folder or the cloud for future reference.

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Productivity Bits

FEBRUARY 8, 2011

After purging the unnecessary stuff that mounted in your desk and anywhere else, it’s now time to prepare your filing system. Chaos can easily break anywhere in your living space if no filing system is set up to hold the different materials that you accumulate as you work. Physical File System. Digital File System.

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Vox Open Sourced

JULY 18, 2025

But obviously, it will feed intense speculation on exactly what Trump was referring to about “things in common” and a “wonderful secret.” In 2016, an anonymous plaintiff filed a lawsuit claiming Trump and Epstein had raped her, but the circumstances around the lawsuit looked very sketchy , and it was soon dropped.

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Laughing all the Way to Work

AUGUST 27, 2013

I found this great site with basic filing rules for names. I found it very useful so I thought I''d share: [link] I''ve also added it to my sidebar under Filing for your future reference. Patricia'

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Ian's Messy Desk

FEBRUARY 21, 2012

To be honest, I’m not a big fan of cross-referenced file systems. Specifically, I’m not a fan of systems which require you to keep a secondary index of things you’ve already filed. computer file, the more places you have to keep files organized, the more places for things to get out of control. Image via Wikipedia.

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Practically Perfect PA

MAY 16, 2012

I find the best way to tackle the ever-increasing piles of stuff is to have a good filing system in place so that, as my mum used to say, there is a ‘place for everything and everything is in its place’! I have five different types of filing systems that I use everyday. My email filing system. Online file sharing.

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Vox Open Sourced

JULY 18, 2025

For years, extremely online conservatives have been agitating for the release of the “Epstein Files” — a hypothetical trove of confidential documents that reveal the powerful co-conspirators of Jeffrey Epstein, the financier and accused sex trafficker who died in prison in 2019. This incensed much of the online right.

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Allwork

JUNE 21, 2022

A new lawsuit has been filed against Tesla, accusing the electric car company of unlawfully firing numerous workers without providing advance notice. . Filed by two former Tesla employees over the weekend, the suit claims over 500 staffers were fired from Tesla’s Sparks, Nevada plant recently. .

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Ian's Messy Desk

FEBRUARY 3, 2012

However, if that’s not workable for you right now, make sure you have a good filing system in place. You may find the these five to be adequate: Projects - files with information related to different projects you are working on. Reference Information - a resource for different things you are involved with. Colour code you files.

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BMT Office Administration

NOVEMBER 21, 2022

Setting up employee personnel files is an important part of the recordkeeping process. However, sometimes people mistakenly think of these files as a catch-all for an individual’s paperwork. Rather, understand that general personnel files serve a distinct purpose. What to include in an employee’s personnel file.

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Eat Your Career

MARCH 21, 2022

But if I had to boil it down, I would say that a work journal is all about R&R—not “rest and relaxation,” but “reference and reflection.”. Reference : A work journal acts as reference for the future. There are many, many reasons a work journal is beneficial. Be sure to keep it safe.

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Office Dynamics

DECEMBER 18, 2015

The Admin’s Guide to Organizing Digital Files By Julie Perrine. Just like papers on your desk can pile up, the same thing can happen with digital files. If you don’t have a filing system to put things where they belong when you save them, the virtual mess can accumulate quite quickly. Setup Your Digital Filing Cabinet.

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Practically Perfect PA

MAY 2, 2017

I’ve written a few blogs in the past about maximising Outlook for productivity and filing paperwork , but today I wanted to focus specifically on organising your outlook folders. I think the way people structure their email files can be quite a personal thing! So for me, I like to keep them filed away, just in case!

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Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't. 

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Success

SEPTEMBER 21, 2023

Opportunities Opportunities refer to external situations ripe for exploitation by an organization or team for strategic advantage. Some SWOT charts use online tools where you can collaborate with others and download image files or PDFs for your presentation. Download your finished projects as image files or PDFs.

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PowerPoint PDF Google Docs Filing 278

Stephanie LH Calahan

FEBRUARY 18, 2011

By using labels in combination with filters, I am able to automatically sort and label (file) most of my e-mail before it arrives in my in-box. I'll read and delete and save those of interest in a file. What remains in your in-box is actionable items, not filing. File the e-mail, either in a folder or saved as a document. -

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Email Management Filing Monster 267

Stephanie LH Calahan

OCTOBER 5, 2011

Today I share a simple method to create your own ACTION/Quick Reference system. Create Your Action/Quick Reference System 1 -- Start with what is on top of your desk.  Call, write, pay, scan, enter data, read, file and write are all examples of the verbs you might have. " Think VERB.

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Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

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Filing Calendars Networking Email 100

Stephanie LH Calahan

MARCH 25, 2011

They are then placed in a reference (Rolodex) file by type of business and not the name. I File Them (Then I Forget Them). I file them away, and rarely look at them again. Otherwise I will simply put them into my business card binder to have for future reference. Thanks to Ann Gambrell of Creative Time-Plus.

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Business Cards Networking ASAP Etiquette 273

Small Business Labs

OCTOBER 28, 2021

The antiwork movement (also referred to as the post-work movement) is getting much attention these days.   Business applications (tax ID filings)  have been at all-time levels since the fall of 2020. " Our favorite antiwork forum post (below) is from  a Business Insider article on the antiwork movement.

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Laughing all the Way to Work

OCTOBER 27, 2018

The problem is it is now filed in the back burner of my mind. It started out that the meeting sheet was just for my information, but I now use it as a filing of sorts about that particular meeting. I file it by YYYY-MM-DD. This way, it always files chronologically.

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Filing Calendars 2018 Email 182

Stephanie LH Calahan

DECEMBER 30, 2010

  In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right.    Both are containers for holding files, but one would work better for an "innie" and the other would work better for an "outtie."

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Allwork

JUNE 30, 2023

While the dust from the 2023 tax filing season has long since settled, if you are a freelance worker, independent contractor , or digital nomad, now isn’t the time to forget about your taxes. While celebrating U.S. Part of that process starts with taking notes on how you work, for how many hours, and from where.

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Legal Expenses Filing Lifestyle 264

Stephanie LH Calahan

DECEMBER 29, 2010

  I have so many piles and I don't want to file it all."   If your computer files are organized, you will be able to do a search and find what you are looking for quickly.   Statistics show that 80 percent of the information we keep, we never refer to again.    I share a few ideas on both.

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Credit Card Filing Email Networking 196

Practically Perfect PA

MARCH 10, 2014

Now, the glamorous references are not something I am used to hearing but the endless stream of random requests is! Archive and search rather than file. I read that phrase recently and thought archiving and searching is exactly what assistants do these days rather than filing. Am I reaching for the stars here? Not really.

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AT&T Calendars Keyboards Email 268

Stephanie LH Calahan

JANUARY 26, 2011

  They say: " Over 5 million people worldwide have used Basecamp to collaborate on over 4 million projects, track 57 million hours of work, share 46 million files, and complete 43 million to-dos. It allows users to open, save, edit and co-author files stored on-line in Central Desktop directly from Office.

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Central Desktop Basecamp Google Docs Management 260

Stephanie LH Calahan

JANUARY 6, 2010

CREATE your paper-based filing system. Having an efficient filing system in place will enable you to find the information you need, when you need it! First of all invest in your filing storage, whether that's a dedicated filing cabinet or plastic filing crates. CREATE your PC filing system.

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The Office Professionals Place

AUGUST 22, 2010

Sunday, August 22, 2010 Miscommunication, Misfiled, and Misplaced = Misrepresentation A work day consists of filing, answering phones, greeting visitors, and a host of communication efforts with coworkers, supervisors, and customers, plus other duties and responsibilities that can get overwhelming. Lets grow together! Thanks for the feedback!

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Success

MARCH 1, 2024

Donors asked if they can deduct the cost of the donated items on their tax return, and a few people suggested you make your project legal by filing for nonprofit status. Will the secretary be able to keep track of the records and filings? Each state has different rules and regulations for filing.

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Stephanie LH Calahan

MAY 13, 2011

OneNote: My Filing Cabinet In The Clouds. create notebooks and files just like I would with paper, but now it is all organized on my computer. Evernote allows me to upload, add, bookmark, etc anything that I would like to store as a "note" for future reference. Find here: steph.bz/EZBackup. Find here: steph.bz/jEB9d4.

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Credit Card Google Docs Dropbox Filing 255

Stephanie LH Calahan

FEBRUARY 25, 2011

It's a great way to save files and photos on the "cloud." Look Ahead I have found that in order to save time, the last thing I do at night is to "look ahead" By look ahead, I mean that I check my calendar and tickler file for what I have scheduled tomorrow. Drop The Flash Drive For Dropbox Dropbox is awesome!

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Professional Assistant Blog

NOVEMBER 25, 2009

Home About Me Advertise How to Deal with Inconsiderate Co-Workers By The Professional Assistant on Wednesday, November 25, 2009 Filed Under: Office Gossip , Productivity D o you find that some of your co-workers can be extremely annoying, rude or just plain inconsiderate? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Ian's Messy Desk

JUNE 9, 2010

Manage paper effectively – Barbara Hemphill, author of The Paper Tiger, offers the FAT principle for paper burden: file it, act on it, or toss it. Reference Files: store in a convenient location close to your desk. Archive Files: store in a filing cabinet or an off-site location.

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Filing Cubicle Ergonomics Agenda 159

Office Dynamics

AUGUST 4, 2017

Choosing the right tool might mean selecting the best fax machine , which refers to choosing optimum working capacity for your work flow. There is a host of tasks you can do with RoboTask including launching apps, checking emails, creating backups and moving files, downloading and a lot more.

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