Office Dynamics

MAY 23, 2019

He does not use Google Calendar but has an iPhone. . The other Chief, older, but very organized and uses online calendars and his phone as well. I set reminders on my cell and Google Calendar. I prepare files with the documentation he will need for the meetings and leave on his desk. What are your thoughts?

Management 167

Management Calendars Administrative Professionals Google 167

Practically Perfect PA

APRIL 21, 2017

I rely heavily on Outlook to help with not only scheduling, but simple reminders, shared calendars, etc. Also, having full access to each person’s calendar is a must. If an exec is unexpectedly out of the office and a meeting that they scheduled needs to be cancelled, you can easily cancel it and manipulate their calendar.

Management 222

Management Calendars Negotiating AT&T 222

Office Dynamics

DECEMBER 7, 2018

Takes the initiative and has the comfort level to proactively review documents in preparation for my meetings. My assistant looks at my calendar weeks away and helps me think about the time needed to complete projects or get ready for presentations. Proactively puts together documents for upcoming meetings.

Assertiveness 180

Assertiveness Calendars 2018 Administrative Professionals 180

Office Dynamics

JULY 21, 2017

Does your documents folder or email inbox resemble a junk drawer with everything tossed in together? For documents, designate a naming structure such as “descriptive keywords-type of document.” Get out your calendar, and schedule regular recurring dates with yourself to keep your data in order. Get organized. Make a Plan.

Filing 190

Filing Email 2017 Stress 190

Ian's Messy Desk

FEBRUARY 1, 2012

This allows me to keep my e-mail in-box, calendar, to-do list , address box and journal synced between my desktop and handheld. Lotus Notes Calendar and Scheduling explained! You can move to Notes documents while you’re still in another document without going to the view. Access actions from within a document.

Calendars 100

Calendars 2012 Forms Filing 100

Office Dynamics

APRIL 7, 2017

One user told us they take screenshots of each individual site then import it into a Word Document so they can easily scroll through options and compare them side-by-side. These automatic reminders mean you no longer need to create calendar items for yourself to follow-up with a traveler. TRAVO As A Solution.

Travel 188

Travel Administrative Professionals Agencies Calendars 188

Office Dynamics

APRIL 19, 2017

Whether you use OneNote , Evernote , or the default notes app that came with your phone, you’re just a few keystrokes away from documenting these important comments in a place where they won’t get misplaced or thrown out. With a calendar app , you’ll never forget an important date again. When is that important meeting?

Administrative Professionals 192

Administrative Professionals 2017 Calendars Phones 192

Success

FEBRUARY 6, 2024

But its system will assist in automating entire email and social media campaigns while repurposing documents into effective press releases. Plus, with calendar features, performance insights and the NLP versatility you expect, Jasper may be the right marketing option for your team. will write blogs and emails.

Social Media 279

Social Media Google Email Resume 279

Success

NOVEMBER 17, 2021

Recurring tasks, delegation, comments, calendar integration, kanban-style productivity visualizations and subtasks are some of the most notable features of Todoist. In a world of Google Docs and learning Zoom etiquette , pen-and-paper to-do lists leave a lot to be desired.

2022 352

2022 Basecamp Google Google Docs 352

C-Suite Assistants

NOVEMBER 18, 2024

EAs use AI to transcribe and summarize meetings and complex documents, simplify online research, analyze information, learn new skills, and draft letters and documents, among many other activities. Technology helps them stay better organized by managing calendars and to-do lists. What are the uses of AI for executive assistants?

Microsoft Outlook 52

Microsoft Outlook UPS Calendars Administrative Professionals 52

Success

MARCH 28, 2024

Don’t ask for last-minute reviews of documents or projects, and honor their preferred method of contact. If they reply with “not right now” instead of “no,” mark your calendar to follow up in a month or two politely. This is often shown best through the progress you’ve made toward your goals. Be persistent, and it may pay off.

Mentoring 276

Mentoring Goals Calendars Learning 276

Success

FEBRUARY 7, 2023

Yes, I’m the co-founder of Calendar and a keynote speaker. You don’t need to go back and edit the document before you get into the flow of writing. As a leader, people are often surprised when they discover my big secret: I’m not a natural writer. But when it comes to putting pen to paper, I’m not the best.

Environment 246

Environment 2017 Phones Skills 246

Eat Your Career

JULY 20, 2021

I keep a rigorous calendaring system to manage my time-based events and activities. I document the steps of processes that I do infrequently so as not to forget. I am on-time for appointments and meetings. I have systems to remind me of recurring tasks that take place at different intervals (quarterly, annually, etc.).

Skills 246

Skills Management Learning Calendars 246

Allwork

MARCH 16, 2023

Today, Microsoft announced the new Business Chat, which offers comprehensive language models, the Microsoft 365 apps, plus customer’s calendars, emails, conversations, documents, appointments, and contacts. Why it matters: Copilot is integrated within the Microsoft 365 suite: Word, Excel, PowerPoint, Outlook, Teams, and more.

PowerPoint 130

PowerPoint Equipment Calendars Email 130

BMT Office Administration

AUGUST 15, 2024

The IRS’ errors fall into two categories: Substantive errors: The IRS has determined you didn’t qualify for the ERC for the calendar quarters listed. As upsetting as receiving Letter 105C is, the IRS has reportedly made mistakes, so examine the letter carefully for errors. Point your browser here for an ERC eligibility checklist.

Calendars 52

Calendars Filing Health Forms 52

Practically Perfect PA

FEBRUARY 17, 2014

There are so many ways we can help them with this from managing their calendar effectively, minimising interruptions and generally keeping them on track. Administration of documents. Assistants should manage the administration of documents on behalf of their manager. The same applies for board papers and board level reports.

Management 100

Management Suppliers Holidays Calendars 100

Allwork

DECEMBER 10, 2023

She shares an onboarding document with every new freelancer. “It Set up a calendar for regular check-ins and deadlines. Erin Balsa, head of content marketing at The Predictive Index , has been hiring freelance writers since 2011 and managing them since 2015. Her secret? Find a time for 1:1 weekly standups with your marketer.

Management 299

Management 2020 Agencies Project Management 299

Productivity Bits

MAY 12, 2011

Your tasks are visible pretty much everywhere – on Gmail, Calendar, iGoogle and through the Google Tasks API that can be used to sync your tasks with third-party applications and devices. Google Calendar. With Google Calendar you can easily manage your upcoming events. Share critical documents on the web with your team.

Google Docs 100

Google Docs Calendars Verizon Google 100

Practically Perfect PA

FEBRUARY 15, 2024

From managing emails efficiently to working collaboratively on documents and calendars, Google Workspace provides many [.]

Collaborate 100

Collaborate Google Calendars Email 100

Productivity Bits

NOVEMBER 16, 2010

Most of the time, presentations and documents can be sent via email instead of giving a hard copy to the intended person. In order to organize these papers, set up a box where each document type can be placed on your desk. An accordion file is also a great way to organize documents. Tip #2: Manage Your Papers.

Filing 100

Filing Calendars Suppliers Email 100

Stephanie LH Calahan

DECEMBER 23, 2009

- How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? What are your thoughts in this area?

Filing 100

Filing Calendars Networking Fax 100

Office Dynamics

NOVEMBER 6, 2017

Here are some ideas for the first week of November: Take inventory of your accomplishments and make sure you document them so you have them ready for your annual review or your success book! Look at your calendar between now and year-end. Mend broken relationships. It does no good to hold grudges.

2017 150

2017 Holidays 2018 Stress 150

Office Organization Success

OCTOBER 3, 2012

Having access to your emails, your calendar, and your documents, from whichever portable device you’re using, makes running your business a whole lot easier. It means you’re no longer tied to your office, and you can take your business with you, wherever you go.

Google 100

Google 2012 Calendars Email 100

The Small Business Blog

OCTOBER 10, 2010

Get a calendar to use purely for keeping track of your business activities. Store documents on your computer or online rather than keeping physical copies. This will allow you to dispose of mountains of paper and search quickly for documents. This helps separate your personal and working life plus it avoids confusion.

Calendars 100

Calendars Email UPS 100

Ian's Messy Desk

MARCH 1, 2012

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. We really didn’t need the manual. DELEGATE IT.

PDF 100

PDF Filing Purchasing Policies 100

Practically Perfect PA

OCTOBER 23, 2014

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. Prior to confirming a meeting in the calendar always look at what your boss has schedule either side of the meeting.

Management 100

Management Calendars Agenda AT&T 100

Office Organization Success

FEBRUARY 24, 2012

Google Calendars. Good ole’ Google calendars are a really quick and simple project management tool. You can overlay your calendars with one another so you can see if there are any conflicts or gaps with your planning. And similarly you can just view one calendar at a time. Actually it’s the one I use myself!

Project Management 100

Project Management Central Desktop Management Calendars 100

Practically Perfect PA

MAY 28, 2012

Confidential electronic documents (anything that is visible on your computer screen). In addition to this you also see all of the attachments that have been sent to your manager and all of the documents they are working on as well. I would suggest the following: Confidential electronic documents. b) Encrypt any attached files.

Gossip 100

Gossip Filing Email Calendars 100

Eco-Office Gals

NOVEMBER 12, 2010

Eco-Calendars. There are a variety of calendars that use sustainable, recycled paper and give daily tips on how to live green and protect the planet. Check out Every Day is Earth Day 2011 daily calendar. Rather, they cut out tiny strips of paper in the corner of documents and use the strips to hold the pieces together.

Gifts 100

Gifts Staples Lifestyle Calendars 100

Productivity Bits

FEBRUARY 10, 2011

The phone comes with 2GB microSD (capacity is up to 32GB) which makes it a decent storage device for documents and other files. The Calendar app is slick. Cue lets me create alerts on the fly without going to the calendar or clock to create a new alarm. The MemoPad is pretty basic but good enough.

Filing 100

Filing Calendars Phones 2011 100

All Things Admin

JUNE 23, 2021

A good system is documentable, sharable, and repeatable. The best way to explain how to document your systems on paper is to show you. Review calendars and compile date and time options. Review calendars and compile date and time options. Review calendars and compile date and time options. Step 1: Brainstorm.

Agenda 90

Agenda Equipment Administrative Professionals Calendars 90

The Office Professionals Place

JUNE 7, 2010

My suggestion would be to backup your documents, electronic files, spreadsheets, etc. In the event your system crashes or you get some terrible virus, you will be able to access documents and work on another computer while IT restores your data. A good practice is to perform a weekly backup of documents and files.

Filing 100

Filing Administrative Professionals 2010 IAAP 100

Ian's Messy Desk

JANUARY 15, 2014

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files. DELAY IT. DELEGATE IT.

PDF 100

PDF Filing Purchasing Policies 100

Step It Up VA Coaching

MARCH 24, 2011

A good place to start is to streamline your files and documents. Clean up electronic files and documents. Marketing), so it’s easy to find that physical or electronic document when you need it. Uncover those long-hidden surfaces! Clean out your file cabinet. Clear out your e-mail inbox and file away. Update your databases.

Filing 100

Filing Business Cards Fax AT&T 100

Practically Perfect PA

DECEMBER 17, 2015

This means that you process documents as soon as they are received. Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. Grouping similar messages or documents together will also make them easier to retrieve later, but you can store them in a way that suits you best.

Calendars 100

Calendars Filing Email AT&T 100

Worxbee

MAY 17, 2021

Your processes, standard operating procedures and policies should be clearly documented and accessible to those who need to use them. Process documentation tools. Once you’ve determined everything that needs to go into a process, it’s important to devise clear steps and document them. Document storage. Scheduling SOPs.

Google Docs 78

Google Docs Basecamp Doodle Calendars 78

C-Suite Assistants

JANUARY 23, 2023

Time Management : manage your calendar as well as coordinate your work and personal calendars, schedule meetings, and most importantly help you set scheduling priorities on your calendar Organization : Help you set up standard operating procedures and improve business processes including “electronic organization.

Calendars 90

Calendars Travel PowerPoint Social Media 90