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Digg Email Facebook Google Reddit StumbleUpon Technorati TwitThis Comments The Assistants Toolkit - Free Assistant Training Join ProAssistings free 10-part assistant training series delivered weekly to your inbox: CLICK HERE TO JOIN NOW! Home Blog About Us Who we are About the Program Program Specifics Execs, HR Depts.

Phones 664

Why I Discourage Phone Calls. Should You?

Tips From T. Marie

I’ve had a couple of people mention the fact that my phone number isn’t so easy to find on my Clerical Advantage website. Because I tend to discourage phone calls. It’s not that I don’t communicate by phone, in fact I do coaching calls, client consultations and more via phone. I certainly see value in a phone (or Skype) call for certain situations. The voicemail is then delivered to my email in mp3 format.

Phones 116
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5 Awesome Productivity Apps for Android Phones

Productivity Bits

I n the age of smart phones and apps, having information at your fingertips is simple. While it may seem a little extravagant and unnecessary, having a barcode scanner in your phone can actually save time and money. With Document Scanner , your smart phone can scan the paper and convert it to a PDF file, making it easy to send as an attachment in email or save to a file and stop worrying about losing the hard copy. Your email will remain private.

Phones 149

Moxie Tip 329: No More Phone Tag

Virtual Moxie

I hate being interrupted, and I hate playing phone tag. That's so true that my voicemail (office and mobile) is set up witha greeting meant to get more people to send me email so that I’m not interrupted. In part, it shares that if there’s any time sensitivity to what they need, they’d be smart to send it via email rather than leaving voicemail.

Phones 142

Email That Works: Best Practices for Truly Busy People

Office Dynamics

Some people create folders within their email programs. Check email several times a day , rather than constantly, to prevent interruptions that decrease productivity. Time-sensitive information, as well as potential conflicts, should be handled either face-to-face or on the phone. Keep emails short and to the point. If the information can be conveyed in a paragraph or two, send an email. What are your best practices for email management?

2017 131

5 Things to Help You Ace a Phone Interview

On The Job

That means that once you hit "send" to email your resume or application to a company, you need to be on your toes. Be ready to answer the questions I'm going to send you via email." They think they'll get some kind of warning that a phone interview will take place, when that's often not the case. Sometimes a hiring manager will just pick up the phone and call. Before you pick up the phone, take a deep breath so that you don't sound winded or rushed.

2015 194

5-Step Checklist for Sending Out Email Broadcasts

Office Organization Success

Everything you do in your business, from responding to emails to working with clients, needs to be systemized and documented, so that it’s very easy to create a repeatable process in your business. One of the areas where I see this happening is in sending out your email broadcasts, whether you’re a do-it-yourself business owner, or whether you have a virtual assistant doing this for you. The wrong email template being used. Emails going out at the wrong time.

Email 206

Top Tips and Tools For Managing Emails

Office Organization Success

Earlier this week a client email me asking, “Do you have 2 separate email accounts, one for business and one for personal. That’s what I have right now, but I am wondering if I should merge my email into one account, my business account. ” This was a great question because I know many of you struggle with managing your emails on a day-to-day basis. And I also have complete access to my Gmail and Calendar on my Android phone too!

Email 155

Manage Expectations with Email

Clutter Coach

Republished by Blog Post Promoter People put a variety of information in their email signature files , from business phone numbers to favorite quotations to colorful images of their signatures. I recently got an email that had a very clever sig line , as follows: "I reply to emails at 8AM, 2PM and 4PM. The post Manage Expectations with Email appeared first on Clutter Coach. by Originally posted 2008-05-29 09:15:00.

2015 100

10 Tips for Taking Effective Phone Messages

Ian's Messy Desk

Home About Contact Me Links Sitemap 10 Tips for Taking Effective Phone Messages Posted by Ian McKenzie Written on October 14, 2010 If youre new here, you may want to subscribe to my RSS feed. Write it down on a piece of paper, preferably a phone-message pad. Comment by Ian McKenzie on October 14, 2010 @ 4:21 pm Trackbacks Leave a comment Subscribe to blog posts by Email The Essential Motivation Handbook The Zen Habits Handbook for Life!

Phones 155

11 Tips On Writing The Best Recruiting Cold Emails & 20+ New Templates

Recruit CRM

But, unfortunately, there are hundreds of emails and InMails already bombarding your clients and candidates. Most recruitment agencies see an average response rate of 15-20% with cold emails. This means, on average, 2 out of 10 people will respond to your email (which is very low).

2021 62

How do assistants ensure their emails are read?

Practically Perfect PA

I got back from my holiday last week to discover over 200 emails for me to read, delete, action and generally sort through (I’d only been away for 4 days and that included the weekend)! I hate, hate, hate having a cluttered email inbox and always have a slight panic when I have more than 10 emails in there at any one time! If the email was a bit vague I either deleted it, filed it or well I probably did just deleted it. So how do we ensure our emails are read?

2012 187

Who Called? Use A Phone Call Log!

Professional Assistant Blog

Use A Phone Call Log! By The Professional Assistant on Thursday, October 09, 2008 Filed Under: MS-Excel , Organize , Productivity D o you find that when you receive phone calls or voice mail messages, you cant remember who called, what time they called, who they were trying to call, etc? If youre looking for a business phone system , check out the PBXs that are currently on the market. Home About Me Advertise Who Called?

2008 100

We Know We're Rude With Our Phones -- But We Don't Do Anything About It

On The Job

Employees used their phones to do just about everything -- banning them from work would be like asking them to work with both hands tied behind their backs. But the one thing that hasn't changed is that people are still annoying others with their phone use. They still yell into their phones. They still goof off on their phones instead of working. Eighty percent say it's inappropriate to check a phone during a meeting, but 50% admit doing it.

2018 131

Manage Expectations with Email

Clutter Coach

Republished by Blog Post Promoter People put a variety of information in their email signature files , from business phone numbers to favorite quotations to colorful images of their signatures. I recently got an email that had a very clever sig line , as follows: "I reply to emails at 8AM, 2PM and 4PM. Originally posted 2008-05-29 09:15:00.

Email 100

Answering Your Phone: Is it You or Memorex?

Make or Break Moments

Posted by Deborah Chaddock Brown on August 25, 2010 under Telephone Moments | 2 Comments to Read Often our first interaction with our customer is over the phone. A+ – you answer the phone personally with a warm greeting and a smile on your face F - they have several confusing options with a menu that goes on forever, none of which pertain to every caller It is time to try on the shoes of your customer.

Phones 130

How to Stop Email From Running Your Life

On The Job

Well, here's a depressing statistic: people on average spend more than five hours a day checking their email, according to an Adobe survey. When you think of what you could get done in five hours a day if you weren't checking email -- well, it boggles the mind.

2020 130

5 Options for Setting Appointments that Don’t Require a Phone

Tips From T. Marie

If you’re someone who has done business the traditional way for years you may not be able to fathom the idea of an office that doesn’t rely on the phone to do business. The truth is, while a well-planned and scheduled phone call is still a relevant business tool, a lot of time is wasted on the phone that could be better spent. Click To Tweet For example, how many times have you, your assistant or receptionist played phone tag trying to schedule a meeting or appointment?

2016 116

To Produce, Consume, or Just Leave My Phone in My Pocket

Productivityist

In an interview with Tim, Kevin Kelly said that he can go a week without checking his email in the states and weeks if he’s abroad and internet access is spotty to being with. How can these two people with thriving, huge, iconic (again, in the digital world) businesses and workings go without email? Then Kelly and Ferriss agreed on something I hadn’t thought of, their phones are poor input devices. Then I relegated them to a folder on the very last screen of my phone.

2015 76

Understanding The Basics Of Cold Emails

Recruit CRM

At some time or the other everyone is supposed to use cold emails. Cold Email Marketing has a response rate of 29% when the email is personalized. Still, cold emails remain one of the best tools to recruit new candidates. Are Cold And Spam Emails The Same?

2020 54

The 10 Worst Email Habits

On The Job

While you may claim to hate email , the truth is that you don’t hate email. We’re talking about those email senders who fire off messages that are inane, stupid, weird, incomprehensible, worthless, depressing and annoying. So it’s time to do an email intervention. It’s time to save the email numbskulls who don’t seem to understand that their bad messages make us believe they are also inane, stupid, weird, incomprehensible, worthless, depressing and annoying.

2014 158

6 Email Principles To Boost Productivity And Reduce Stress

Productivityist

David Ly Khim is a growth marketer for Sidekick by HubSpot where he writes about email productivity. Email is a strange beast. These email principles will help you take control of your inbox and reduce the stress that comes with using time and energy effectively. If you respond to an email, archive it. If you don’t need to respond to an email, archive it. This way, you can always refer to old emails. Batch your emails.

2015 87

How To Handle Hundreds Of Emails In Just One Hour

Productivityist

As a result, my email went from around 30 a day to well over 150. I already knew the theories of inbox zero, yet here I was, drowning in email. This made finding a specific email very time consuming. Then I brainstormed how I was going to deal with hundreds of emails a day. This method is tested with over 150 emails a day right down to 30. In fact, it works so well that even with 150 emails a day, I spent no more than 60 minutes a day in e-mail.

2016 63

Being A Phone Gatekeeper

Musings of a High-Level Executive Assistant

I have been asked to be a better gatekeeper over the phone. When I ask cilents on the phone to identify the reason of their calling, either they don't want to give specifics (I would rather speak to him directly or leave a voicemail if you don't mind) or when they do and it is vague, is it ok to ask more specifics? Also realize, your boss will not call everyone back, he can only have so many priorities and hours in a day to spend on the phone.

15+ Responsive Recruiting Email Templates | Ready To Send

Recruit CRM

Therefore, the importance of recruiting email templates now increases, and recruiters must note down specific email templates essential for their day-to-day tasks. The best email templates are always within reach. Candidate Email Templates 1. Client Email Templates 1.

2021 52

6 Sample Email Templates Recruiters Can Use To Keep Candidates Warm

Recruit CRM

Good email templates help you in providing all the information candidates need to be successful and comfortable during the process and it's vital for a recruiter to be aware of them. Meanwhile, please don't hesitate to contact me via email or at [Phone_Number], if you have any queries.

2021 83

Trying to Phone/Fax Internationally?

Professional Assistant Blog

Home About Me Advertise Trying to Phone/Fax Internationally? Then you just enter the phone or fax number in the third section. 4comments for this post Regina Thanks for posting the "trying to phone/fax internationally" issue. Posted on 9 December, 2008 5:50 PM The Professional Assistant Hi Neil, Faxing is just like using the phone for voice long distance calls.

Fax 100

Limited! Free 30-minute, no obligation, phone consults for email marketing services.

Denise Aday

I’m currently narrowing my virtual assistance focus and would like to add a limited number of email marketing clients — especially small nonprofits, causes, and social- or micro- entrepreneurs. I’m offering a limited number of 30-minute phone consults at no cost or obligation to you. email marketing virtual assistant virtual assistance MailChimp MailChimp Expert consultation free

2013 40

3 Ways To Break The Email Habit And Improve Mental Focus

Productivityist

I have a confession to make—I’m a bit of an email addict. As a self-employed freelance writer, checking email is directly connected to my work. As a result, the first thing I would do every day is check my email. I found myself lacking in mental focus and checking my email more and more. The book was eye-opening in how it explained the email problem, which I didn’t expect. After reading the book, I started applying the concepts presented regarding email.

2015 83

Using Email Effectively

Ian's Messy Desk

Home About Contact Me Links Sitemap Using Email Effectively Posted by Ian McKenzie Written on June 18, 2010 If youre new here, you may want to subscribe to my RSS feed. The signature automatically displays at the end of every message and typically contains contact information such as your full name, department, web page, and phone/fax numbers. When responding to an email that contains an attachment, use Reply without Attachment(s) option.

Email 109

Top 5 Tips for Making Email the Cornerstone of Your Business

The Small Business Blog

Although email has lost ground to social media and instant messaging in recent years, it is still one of the quickest ways to get hold of people. Many business people don’t check their social media profiles regularly, whereas any email sent to them will most likely go straight to their smartphone. If you want to guarantee that they will see your message, email is still the next best thing to actually phoning them or meeting in person.

2013 161

5 Effective Email Marketing Best Practices for Small Business

Small Business CEO

In this always-on, mobile world, consumers receive a constant flood of marketing communications across multiple channels, including email, SMS texting , smart phone apps, social media and now even smart TVs. But email remains among the most efficient and cost-effective ways for a small- to medium-size business to promote itself and generate business. To get the most out of this important marketing channel, consider these five email best practices: 1.

2016 86

You Can Steal Time Back From Email - Productive & Organized

Stephanie LH Calahan

Work With Stephanie « Productivity in Bite Sized Pieces - Weekly #Cinch Audiocast Review | Main | Caffeine-Free Ways to Increase Focus & Attention » You Can Steal Time Back From Email A few days ago I received an email from a reader.  As a busy division manager, I frequently find myself wasting time checking, reading and responding to email. " Email is something that many of us struggle with.  But email takes up so much time!

Email 182

Time Spent on Social Networks Exploding; Email and IM Fading

Small Business Labs

Blog powered by TypePad Member since 01/2005 « TechShop, Ford Partner on Automotive Innovation Center | Main | Over Half of Baby Boomers Plan to Work Past Traditional Retirement Age » August 04, 2010 Time Spent on Social Networks Exploding; Email and IM Fading MediaPost reports on a Nielsen study showing that Americans spent 43% more time on social networks in June than they did a year ago.   We are using email and instant messaging less. 

7 Email Templates for Recruiters | Ready to Send

Recruit CRM

Email is still, by a wide margin, the best way to reach out to both prospective clients & candidates. Trillions of emails get sent every year, but most end up being ignored. To increase the chances of your emails getting replied to, you need great email subjects & messages.

2019 60

Get On The Phone With Joan: A Q&A Opportunity

Office Dynamics

Sign up below for access to our call so you can "get on the phone with Joan!". Email For the first time ever , Joan will be on the line, live on Tuesday, March 19 at 11:00 a.m. Pacific Time/2:00 p.m. Eastern, to answer your questions. Not sure about what program is best for you? Have a question that hasn't already been answered on our website? Joan will be taking questions live on March 19.

Phones 105

Email/Domain names--make 'em easy!

Virtual Moxie

Stay away from email! Categories 30-Day Projects Business Communication Expectations Fees Legalese Moxie Relationships Self-Care Standards Web/Tech Moxie Archives Feb, 05 to Today Search Translate Moxie Also Mine « How to help clients with needs you can’t meet | Main | Happy endings--how to let a client go with ease and grace » November 17, 2009 Email/Domain names--make em easy! They’ve created an email naming convention that, for me, is beyond stupid.

2009 116

Should You Ignore Weekend Emails from the Boss?

On The Job

In the middle of our conversation, she stopped talking and looked unhappily at her phone. I'm sorry," she said, looking at her vibrating phone on the table. She checked her phone. Give me a second," she said to me, frantically tapping at her phone. When she replaced her phone on the table, I asked her if such messages on the weekend were common. "Oh, If you want to know the protocol for weekend emails, then you need to ask your boss directly. "I

2018 100

3 Biggest Mistakes Made While Writing Emails that are Simple to Solve

Jen Lawrence

Like it or not, email is still our default form of communication and it’s not going anywhere anytime soon. Sure, you can add in various collaboration and communication tools, but you’re not going to completely get rid of emails. Too many new emails. Happy emailing!

2020 52

Could technology make Assistants obsolete?

ProAssisting Blog

Submitted by Ethan on February 05, 2010 at 01:05 PM Just downloaded a new app for my iPhone that the maker calls, “The Personal Assistant in your Phone.&# After thinking about it for a bit though, I realize that all of these technological advances (apps, cell phones, computers, google, etc.) My boss would never use the below app on their phone… that’s what they have ME for. Siri - The Personal Assistant in your Phone from Tom Gruber on Vimeo.

2010 500

Why a Single Phone Line is All You Need

The Marq

TheMarq A Human Perspective on Business and Life Why a Single Phone Line is All You Need Technology Review I’m writing today about the use of a single phone line for all business and/or personal phone and SMS communication. A complete UC package involves other services such as email, IM, and presence meta data. Just like an email, you can also forward your voicemails or download and archive them on your computer or network.

Tips for Better Email Deliverability

Small Business CEO

The cardinal rule of email deliverability is to never borrow, buy or rent an email list. To boost the size of your email list, review every interaction point a customer has with your company, and consider implementing a program for each one. Phone or call center. For small businesses in particular, the fastest way to grow an email list is to offer a strong incentive to join. Will my email address be shared or sold?

Email 66

Why You Should Make Your Smartphone Your Primary Email Device

Productivityist

One of the most common productivity pitfalls I''ve come across is that people spend too much time in their email application than in any other application on their computer. The pull of email is strong. There are two pieces of advice I''ll offer to those who are trying to be more productive and they identify email as a factor in slowing their progress. The first is to check email "second thing" in the morning. It breaks your email application patterns.

2014 86