The Office Professionals Place

OCTOBER 19, 2009

Monday, October 19, 2009 Choose Your Method of Communication Effectively – Email, Phone, In-person, “Snail&# Mail/Memos Have you ever received an email from someone who just started at the company asking you to do something and you haven’t been introduced? Or have you played the popular “phone tag&# game?

Phones 100

Phones Email Filing IAAP 100

Laughing all the Way to Work

NOVEMBER 7, 2009

© Copyright Patricia Robb 2010 7 November, 2009 Too much information. Do you have a question or do you want to pass information along to the person. Does it require any further information or explanation? For example, "Please send me the following information: - A photocopy of Ms. Too much information.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Office Dynamics

JUNE 27, 2012

The results led to our first “ Email etiquette ” story. The “oops” factor: If you need more than two paragraphs to cover your topic, you’re better off using the phone, or attaching a Word* file. Pet peeve: Important information at the bottom of an email. Quick fix: If threads are necessary, keep vital information up top.

Etiquette 100

Etiquette Filing Email Calendars 100

Laughing all the Way to Work

SEPTEMBER 21, 2007

With the increasing use of email as the first choice for business correspondence it opens a whole new world of dos and don'ts for the assistant.Here are Some Good-Sense Email Etiquette Tips: Email Salutations: Although email is less formal than writing a letter it is still polite to open with a greeting. Who are you?

Etiquette 100

Etiquette Filing Email 2005 100

Office Dynamics

JUNE 4, 2014

Remember your etiquette in all settings is vital, even when they are “virtual” settings! Many companies are now sponsoring company-wide intranet sites like Yammer to encourage collaborative work and information exchange among employee groups. I scan the ‘feed’ to learn tips and information on a variety of topics, including tech.

Networking 100

Networking Social Media Etiquette Facebook 100

Office Dynamics

JUNE 4, 2014

Remember your etiquette in all settings is vital, even when they are “virtual” settings! Many companies are now sponsoring company-wide intranet sites like Yammer to encourage collaborative work and information exchange among employee groups. I scan the ‘feed’ to learn tips and information on a variety of topics, including tech.

Networking 100

Networking Social Media Etiquette Facebook 100

Office Dynamics

JUNE 4, 2014

Remember your etiquette in all settings is vital, even when they are “virtual” settings! Many companies are now sponsoring company-wide intranet sites like Yammer to encourage collaborative work and information exchange among employee groups. I scan the ‘feed’ to learn tips and information on a variety of topics, including tech.

Social Media 100

Social Media Etiquette Facebook Networking 100

Office Dynamics

JUNE 4, 2014

Remember your etiquette in all settings is vital, even when they are “virtual” settings! Many companies are now sponsoring company-wide intranet sites like Yammer to encourage collaborative work and information exchange among employee groups. I scan the ‘feed’ to learn tips and information on a variety of topics, including tech.

Networking 100

Networking Social Media Etiquette Facebook 100

Office Dynamics

JUNE 4, 2014

Remember your etiquette in all settings is vital, even when they are “virtual” settings! Many companies are now sponsoring company-wide intranet sites like Yammer to encourage collaborative work and information exchange among employee groups. I scan the ‘feed’ to learn tips and information on a variety of topics, including tech.

Networking 100

Networking Social Media Etiquette Facebook 100

Professional Assistant Blog

JANUARY 7, 2008

Home About Me Advertise Trying to Phone/Fax Internationally? Then you just enter the phone or fax number in the third section. 4comments for this post Regina Thanks for posting the "trying to phone/fax internationally" issue. I found a great website called Time and Date.com. You have yourself the dialing instructions.

Fax 100

Fax Phones International 2008 100

Office Dynamics

MARCH 23, 2015

Pick up the phone and speak to the person? Should you be formal or informal? Written or e-mailed messages, or quick phone calls, are most effective. Write back and ask for clarification? Craft a carefully worded reply that remains positive and avoids any possible negative interpretation (skirting potential conflict)? Joan Burge.

Skills 100

Skills Etiquette Phones Goals 100

Office Dynamics

MAY 27, 2014

Does it make any difference whether you IM or phone someone? For example, a co-worker’s bereavement; a vendor’s terminal illness; someone’s adoption or job promotion; a billing inquiry; a credit request on your account; inquiring for information on a job posting; and so much more. What information am I sending? Goal/Motive.

Skills 100

Skills Etiquette Social Media Mentoring 100

On The Job

JANUARY 10, 2011

So, I'm going to save you $400 an hour and give some etiquette pointers that anyone -- of any age -- should take to heart. The speaker has spent time and effort putting together the information, so you're obligated to stay in your seat. Leave your cell phone off the table. Don't leave the room in the middle of a presentation.

Etiquette 100

Etiquette Cubicle Gifts Phones 100

Success

JULY 20, 2023

Holding doors, saying “please” and “thank you” and practicing good table manners—most of us are well versed in these common social etiquette behaviors. But as technology and work arrangements evolve, the rules governing workplace communication etiquette may need to do the same. Try to respond to emails within 24 hours.

Etiquette 218

Etiquette Email International Stress 218

Musings of a High-Level Executive Assistant

JANUARY 8, 2013

I sat at my kitchen table watching my phone blow up while people were emailing and IM’ing me all at the same time wanting to know why they couldn’t get on the call. I am copied on highly confidential information and I read emails that seem to be written in a new language – sales speak. Adapt, execute, grow, adapt, execute, grow!

Attire 40

Attire Etiquette Clothes Time Zones 40

Office Dynamics

AUGUST 19, 2010

The blog is The Assistant’s Loft and the blogger shares some really useful information for assistants from tips on ordering flowers, phone etiquette, what not to do as an assistant (i.e. I recently came across a blog I grew to love fast. It’s perfect for assistants!

Etiquette 100

Etiquette Filing Travel Phones 100

Office Dynamics

AUGUST 19, 2010

The blog is The Assistant’s Loft and the blogger shares some really useful information for assistants from tips on ordering flowers, phone etiquette, what not to do as an assistant (i.e. I recently came across a blog I grew to love fast. It’s perfect for assistants!

Etiquette 100

Etiquette Filing Travel Phones 100

Laughing all the Way to Work

AUGUST 15, 2009

The space crew had a robot that waved its mechanical arms and yelled, "Warning, Warning, alien approaching" or such other thing to protect and inform the crew. Sometimes I wish I had something to warn me when I am with someone with a cell phone so I can know that we are going to be interrupted. Apparently not, when its by phone.

Time Zones 100

Time Zones IAAP Etiquette Phones 100

Musings of a High-Level Executive Assistant

MARCH 22, 2013

Hello Readers - 8 months ago, a reader asked me a question about fraternization and social etiquette at work. The example of how it could be misconstrued wasn’t helpful to you, but nonetheless, what she was saying was, “My focus is on your social etiquette behavior and I am pointing it out to you.” The link is that original post.

Etiquette 40

Etiquette Temping Gossip Job Hunting 40

BMT Office Administration

OCTOBER 4, 2022

An example would be call centers, where employee phone calls and voicemails were recorded and closely monitored to ensure their quality and efficiency. That’s especially true if the communications are made via company equipment (laptops, phone systems, etc.). Why is this valuable information? Social security number.

Filing 52

Filing 2020 Suppliers Social Media 52

On The Job

NOVEMBER 3, 2008

My cell phone reception is lousy in this part of the city." "OK, Phone disconnects. I've interviewed hundreds of people over the phone as a journalist, and I've been on the other end as I was interviewed over the phone for magazines, newspapers, radio and television. Avoid cell phones. Sure.prob.lots of." "Mr.

Interviewing 100

Interviewing Phones Etiquette Confidence 100

Professional Assistant Blog

JULY 7, 2010

Here are the 4 easy steps to do this: Highlight the information you want to change from vertical to horizontal or vice versa, depending on which way you need to change the information. Give it a try yourself and see how quick it can be to manipulate information from vertical to horizontal and vice versa. Click Transpose!

Microsoft Excel 100

Microsoft Excel 2008 Google Docs Cubicle 100

On The Job

AUGUST 23, 2010

Helpful information and advice from Americas favorite workplace columnist About Anita Blog Books Syndicated Column Interviews Career Links Contact Monday, August 23, 2010 7 Tips for Getting Off to a Great Start in a New Job Its a tough time to be entering the workforce. Answer the phone correctly. "Yo!" is not the proper way.

Cubicle 100

Cubicle Phones Etiquette Social Media 100

Laughing all the Way to Work

JANUARY 4, 2008

I called someone on their business phone and their voicemail greeting said, “Leave a message and I’ll get right back to you”, but they didn’t identify who they were. I am either on the phone or away from my desk at the moment. Tags: voicemail etiquette. Incoming Call! A suggested voicemail greeting would be: “Hello.

Etiquette 100

Etiquette Phones Learning UPS 100

Laughing all the Way to Work

APRIL 19, 2008

I jokingly told a friend of mine that sometimes it feels like the information I am looking for is in the archives and the door has been locked and I don't have the key. I write down any instructions I get from my boss, phone messages or anything I will need to remember to either pass on or do. But what about names of people?

Etiquette 100

Etiquette Calendars Phones 100

Professional Assistant Blog

NOVEMBER 25, 2009

Do you want to walk over to their cubicle while their talking loudly on the phone and give them a piece of your mind? One of my readers asks: Ive been reading your blog for the past few months and really appreciate all the information and tips you provide! This happens to the best of us all of the time.

Cubicle 100

Cubicle Gossip 2008 Google Docs 100

Professional Assistant Blog

JULY 10, 2009

Do you try to "go green" by not printing e-mails or other documents that you could be e-mailing to others that you want to share this information with? You really have to be careful with these, as pertinent company information could leak out into the wrong hands. We are in week 3 now and cannot get rid of our recycling.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

NOVEMBER 30, 2007

Do you have confidential information that you need to send to someone, but want to make sure that it gets treated like registered mail? For more information, visit www.reditag.com. If you would like more information on keeping your documents safe, take a look at the "How Safe Are Your Documents?"

Google Docs 100

Google Docs Cubicle 2008 2007 100

Professional Assistant Blog

NOVEMBER 20, 2009

Posted on 21 November, 2009 10:51 PM Anonymous If you send an iCalendar as a follow up to a meeting request, do you have the option of updating your calendar or is it just for passing on updated information (or as you suggested possibly adding an agenda)? Thanks, Richard Posted on 4 January, 2010 11:32 AM soruba Thanks for the information.

2007 100

2007 Agenda 2008 Cubicle 100

Professional Assistant Blog

OCTOBER 15, 2008

Your manager asks you to create a report of some sort and wants you to send it to a client, but making sure that they cannot manipulate the information. Also, keep in mind that you don’t want anyone to alter the information in your report. This will enable you to create a PDF-like file where no one can manipulate information.

PDF 100

PDF 2008 Cubicle PowerPoint 100

Professional Assistant Blog

JULY 17, 2009

Then you finally do reach a live person and you are so fed up with all of the time wasted, that you start fuming towards the person on the other end of the phone. Would you prefer the client to calmly and rationally give you information on their issue? Now put yourself in that persons shoes. How would you feel?

Customer Service 100

Customer Service 2008 Google Docs Cubicle 100

Professional Assistant Blog

NOVEMBER 19, 2009

Do you find that your staff are not being consistent with their memos, e-mails , the way they answer the phone , etc.? Post from: Administrative Assistant Tips 2comments for this post soruba Very informative. Subscribe to The Professional Assistant feeds or get posts e-mailed directly to you today.

2008 100

2008 Cubicle 2007 PowerPoint 100

Professional Assistant Blog

OCTOBER 27, 2008

There are over 200 articles of information so far and growing. If you feel that you want to remain anonymous, please note that I never disclose any personal information such as your name, company, etc., I have been running this blog for just over a year now and it has grown quite a bit, as you can tell.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

JULY 14, 2009

Some of you might already know the answer to this, but I thought that Id give the information here anyways, since I was stumped in the beginning as well. They forget to do their own flight check-in and dont have time, so they call you up and ask you to do it. You scratch your head and wonder how this can be done.

2008 100

2008 Google Docs Cubicle 2007 100

Stephanie LH Calahan

MARCH 25, 2011

Collecting business cards or other forms of contact information is only the first step in networking.  From Clutter To Actionable Information. How do you turn them into actionable information? Now, *when* I take a person's information, I snap a photo of their card using Evernote, on my smartphone.

Business Cards 100

Business Cards Networking ASAP Etiquette 100

Professional Assistant Blog

NOVEMBER 18, 2009

How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One?

Microsoft Excel 100

Microsoft Excel 2007 Google Docs Cubicle 100

Professional Assistant Blog

DECEMBER 13, 2007

Does your boss come up to you and ask you to find information on an e-mail that youve received and needs it yesterday? A new window will pop up with results that will populate as the system retrieves this information. You can even specify who sent the e-mail, who it was addressed to, date fields, etc.

2008 100

2008 Microsoft Outlook Cubicle 2007 100