All Things Admin

MARCH 9, 2022

Anxiety and stress. Here are some tips that help me: Turning off all of the rings, dings, and notifications for email, Slack, and messaging on my phone and computer. I use email rules for the messages or notices I should be interrupted for. Can you follow up that request with a quick email so it doesn’t slip my mind?”

Management 134

Management Administrative Professionals Mentoring Keyboards 134

Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email.

Email 100

Email Management Filing Monster 100

Office Dynamics

NOVEMBER 12, 2009

You are still trying to ‘sort out’ the dump, when you are interrupted and told that 3 motions need to be filed before 4 p.m. Because people aren’t trained in the decision making process required to find a home for the document. 80% of filed papers are never referenced again. to do, to file, to call, to write, to read).

Stress 100

Stress Filing 2005 Management 100

All Things Admin

JUNE 23, 2021

While they do work together to save you time, effort, and stress, they are not the same. They save you time and unnecessary stress. Look for logical breaks in the process. Then I need to go back through my brain dump and number things so I get them in the right order as I proceed through the system development process.

Agenda 90

Agenda Equipment Administrative Professionals Calendars 90

Productivityist

DECEMBER 22, 2016

As a result, my email went from around 30 a day to well over 150. I already knew the theories of inbox zero, yet here I was, drowning in email. This made finding a specific email very time consuming. Then I brainstormed how I was going to deal with hundreds of emails a day. The Process. For work, I use Outlook.

Email 40

Email Keyboards Phones Project Management 40

Office Dynamics

NOVEMBER 12, 2009

You are still trying to ‘sort out’ the dump, when you are interrupted and told that 3 motions need to be filed before 4 p.m. Because people aren’t trained in the decision making process required to find a home for the document. 80% of filed papers are never referenced again. to do, to file, to call, to write, to read).

Stress 100

Stress Filing 2005 Management 100

Office Organization Success

NOVEMBER 3, 2014

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. A couple of places where you’ll want to create individual clients folders are: In your email program.

Filing 100

Filing Staples Email Fax 100

Office Organization Success

JANUARY 6, 2016

Clear out your desk and files. And it’s amazing what you come across too … your next big program could have been lurking for months in your filing cabinet! Having the right systems in place leads to consistent revenues, more clients, and less stress and overwhelm. Get back in touch with your clients and contacts.

Filing 100

Filing Finance 2016 Holidays 100

Office Organization Success

APRIL 9, 2014

Like your desk becoming overrun with paper piles, or your PC becoming littered with folders and files, so too can you ecommerce system become disorganized and out-of-control. Products: As with autoresponders/email lists, you can very quickly build up a library of different products that you’ve offered over the years.

Purchasing 100

Purchasing Email Filing International 100

Office Organization Success

MAY 15, 2015

Now all you need to do is get your web site visitors to part with their name and email address so that you can start and build your database of potential clients. An audio file of, say, one of your teleclasses. A confirmation page – so, they’ve given you their name and email address, what happens next? A mini e-course.

2015 100

2015 Email Gifts Filing 100

Office Organization Success

APRIL 28, 2016

Are you continually searching around looking for an email address? For example, how do you create a new client file? List all of the steps you take in a process from start to completion – these steps will form your system. The first thing you need to do is look at the systems you currently have in place.

Management 100

Management Calendars 2016 Email 100

Ian's Messy Desk

SEPTEMBER 8, 2010

If your desk harbours mounds of papers, books, files and personal accessories, you may be adding unnecessary stress to your day. Set up a good filing system. Colour–coded files are especially helpful — they show you at a glance where something should go. Put items that must be looked at in a special folder or file.

Filing 100

Filing Ergonomics Health 2010 100

Productivity Bits

JUNE 27, 2011

I started to implement the approach explained in the book, using notebooks, excel files and the like, and my life got better until a certain point. Grab a copy now of Getting Things Done: The Art of Stress-Free Productivity by David Allen ]. Grab a copy now of Getting Things Done: The Art of Stress-Free Productivity by David Allen ].

Stress 100

Stress Lifestyle 2011 Copyright 100

Step It Up VA Coaching

FEBRUARY 6, 2014

Perhaps you spend too much time recreating every proposal or contract, every form, every letter or email each time you need it. Then I have a plan for you to implement today, right now, that will help you increase your productivity, lessen your stress and actually cross things off your to-do list at the end of the day.

Social Media 100

Social Media Equipment Forms Email 100

Office Organization Success

MAY 30, 2014

For one thing, it stores the form, so you don’t have to recreate it each time you want to add the code on your website (or store it in a Notepad file, which I’d been doing). Having the right systems in place leads to consistent revenues, more clients, and less stress and overwhelm. That was easy enough to do.

Forms 100

Forms Filing Stress Promotion 100

Step It Up VA Coaching

APRIL 11, 2013

Perhaps you spend too much time recreating every proposal or contract, every form, every letter or email each time you need it. Then I have a plan for you to implement today, right now, that will help you increase your productivity, lessen your stress and actually cross things off your to-do list at the end of the day.

Social Media 100

Social Media Equipment Forms Email 100

Ian's Messy Desk

APRIL 9, 2010

Delete unnecessary files: With a computer, you can free up space by sending unnecessary files to the trash. How about all those “junk files” on your mental hard drive? Download: Many “must keep” files that don’t need to reside on your hard drive can be downloaded onto a disk. Delegate whenever you can.

UPS 100

UPS Filing Holidays Health 100

Stephanie LH Calahan

MAY 30, 2011

The software is a very powerful, yet simple indexing system for paper office files. It works like a search engine for paper files to help you stay organized. Rather, the software uses the power of the computer to index the hanging file folders in office file cabinets. Create a Filing Masterpiece.

Filing 100

Filing 2011 Goals Clothes 100

The Office Professionals Place

JULY 16, 2010

Enhancing your worklife will increase productivity, reduce stress, and maintain focus on job tasks. Organization means implementing an appropriate filing system (electronically and paper) and utilizing your task lists and calendar effectively so that you can locate items quickly when needed which increases productivity. Be proactive.

Stress 100

Stress 2010 Filing Resume 100

LEADERASSISTANT.COM

OCTOBER 22, 2023

Join my email list here if you want to get an email when a new episode goes live. And they’re like, Hey, we’ve got this role that came up at the Boston Consulting Group, we found your resume that fell behind a filing cabinet as filing cabinets back then. And then here are our team’s processes.

Management 98

Management AT&T 2018 Training 98

Stephanie LH Calahan

MARCH 12, 2010

  While it is really from the grass family, bamboo has some amazing strategic growth processes --heck some can even grow up to 100 feet tall!    The more you can put systems and processes to the work you do, the stronger you become and the more you can grow and even survive harsh conditions.   Bamboo? 

Networking 100

Networking Email Phones Filing 100

Stephanie LH Calahan

DECEMBER 30, 2010

.  In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right.    Both are containers for holding files, but one would work better for an "innie" and the other would work better for an "outtie."   If not, now is the time to start!

Filing 100

Filing AT&T Networking Phones 100

Stephanie LH Calahan

JANUARY 3, 2011

Work With Stephanie « Listen Live to Stephanie Share Her Story on #WIBRadio on Jan 3 @ 1pm CST | Main | Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc.   Read, sort and process your email and snail mail daily.    Read, sort and process your email and snail mail daily. 

Filing 100

Filing Medical Finance Health 100

Stephanie LH Calahan

MAY 13, 2011

OneNote: My Filing Cabinet In The Clouds. create notebooks and files just like I would with paper, but now it is all organized on my computer. It allows us to easily email branded invoices to our clients, which they can then pay by mail or online. Find here: steph.bz/EZBackup. We can also generate reports to track our income.

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

Productivity Bits

SEPTEMBER 23, 2010

Our inability to control things causes us to stress out. The thing is – and I cannot stress this enough – you don’t try closing them out but must control them. The open loops can become constant source of stress if not controlled. File System. Your email will remain private. 100% No Spam.

Agenda 100

Agenda AT&T Calendars Stress 100

Stephanie LH Calahan

JULY 18, 2012

Today, I'm going to address a question that I hear often in networking meetings and was expressed to me recently in a reader email.    My job was high profile, high travel and high stress.    Filing and other administrative tasks took second seat and piles started accumulating. 

Payroll 100

Payroll AT&T Purchasing Filing 100

Eat Your Career

OCTOBER 23, 2013

And anything stored on your hard drive can be retrieved from backup files (I use Carbonite for those who are interested). If you’re willing to invest the time and go through the process of really defining your system, the right technology can provide almost any organizational feature you can dream of. Email this to a friend?

Management 100

Management Basecamp Calendars Phones 100

Stephanie LH Calahan

MARCH 25, 2011

They are then placed in a reference (Rolodex) file by type of business and not the name. I File Them (Then I Forget Them). I file them away, and rarely look at them again. Not Worth Stressing Out About. When collecting business cards I make a comment on the back of the card re: something to help remember the person.

Business Cards 100

Business Cards Networking ASAP Etiquette 100

Stephanie LH Calahan

SEPTEMBER 6, 2010

They can carry the to appointments, allowing their physician to review it & connect symptoms w/factors such as stress/other environmental causes.   For some, just the process of writing can help put the information into your memory and make it a solid committment.  Click to get posts as we publish Prefer less email?

Calendars 100

Calendars Twitter Phones Google 100

Musings of a High-Level Executive Assistant

JUNE 19, 2012

I had been headhunted by a major company through a word of mouth referral and their interview process required taking a few different skills tests. To make the issue more nerve-wracking, I had to take the tests fairly quickly while I was working a job and trying not to get sick from all the stress. How did I come to my decision?

Interviewing 40

Interviewing Confidence Stress Resume 40

Stephanie LH Calahan

MARCH 3, 2010

2 - Stop the "time sucking" activities -- Email and social networking (Facebook, LinkedIn, Twitter, Digg, etc.)   Is your role closely related to revenue generation, process improvement or client satisfaction?    Click to get posts as we publish Prefer less email? 6 - Identify the Frog!

Management 100

Management Networking Fax Twitter 100

Stephanie LH Calahan

AUGUST 30, 2010

Work With Stephanie « Increase Productivity: Focus on What You CAN Control - Free Yourself from Feeling Overwhelmed/Stressed | Main | Check Out This Great Resource for Organizing Tips and Products (and maybe win some stuff too) » Productive Social Networking-Making the Most of Your Twitter & Facebook Experience - Do You Use Lists?

Twitter 100

Twitter Networking Facebook Social Media 100

Professional Assistant Blog

MARCH 6, 2008

By The Professional Assistant on Thursday, March 06, 2008 Filed Under: Job Seeking , Meetings , Office Gossip , Productivity H ave you had or are in a situation where your colleague is making your life miserable? Now its time to begin the process of gossiping about co-workers, belittling co-workers, making snide comments about other staff.

Gossip 100

Gossip 2008 Cubicle 2007 100

Musings of a High-Level Executive Assistant

AUGUST 7, 2012

Try to set up the communication of the office so your boss checks their own emails and responds, but you are in charge of all the mtg coordination, phones, and anything that happens in the office. Filing Set up a great filing system now. Try to automate and formalize processes for projects that will repeat.

Holidays 40

Holidays Calendars Credit Card Restaurants 40

Productivityist

FEBRUARY 25, 2016

Do scattered files and folders menacingly glare at you from your desk? You need time to sit and peel the layers off your creative onion (a delicate and often messy process but hopefully one with less tears than caused by a literal onion). It causes stress and mental fatigue and prevents you from creating great work.

Social Media 40

Social Media Confidence 2016 Filing 40

Productivityist

FEBRUARY 25, 2016

Do scattered files and folders menacingly glare at you from your desk? You need time to sit and peel the layers off your creative onion (a delicate and often messy process but hopefully one with less tears than caused by a literal onion). It causes stress and mental fatigue and prevents you from creating great work.

Social Media 40

Social Media Confidence 2016 Filing 40

Andrea Kalli

APRIL 27, 2010

this time, the event we’re … Top 10 SEO Tips and Tricks | Keyword Research Tip 1 : Search … – Keyword research is critical to the SEO process. The most successful websites, particularly those that generate their traffic through multiple methods, are built with research and planning behind them.

Social Media 100

Social Media 2010 Google Microsoft Outlook 100