Tips From T. Marie

OCTOBER 7, 2016

One of the most popular excuses many businesses give for needing ‘in office’ personnel is access to files. Some businesses have whole rooms full of metal filing cabinets. Within those metal behemoths are file folders stuffed with paperwork that may or may not be needed in the daily running of the business.

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Success

FEBRUARY 10, 2025

This means if we are constantly inundated with messes, lost files and forgotten tasks, it can take a toll on our mental state and bring on unnecessary stress. Things like trash or files from years ago will be easy to toss or place. Go through and delete old files, unneeded documents and unused applications.

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Practically Perfect PA

MAY 16, 2012

I find the best way to tackle the ever-increasing piles of stuff is to have a good filing system in place so that, as my mum used to say, there is a ‘place for everything and everything is in its place’! I have five different types of filing systems that I use everyday. My email filing system. Online file sharing.

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BMT Office Administration

NOVEMBER 21, 2022

Knowing what to keep and the location of each document is vital to easy retrieval and to maintaining compliance with government and industry regulations. Setting up employee personnel files is an important part of the recordkeeping process. Rather, understand that general personnel files serve a distinct purpose. Cover letter.

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Office Dynamics

JULY 11, 2014

Question: “We have so many people in my office creating and revising so many documents and swapping them around, I don’t know of the best way to ensure someone’s not grabbing the wrong one from the network—or from the person they’re teaming with. What is the best document tracking tool or method you use?

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Small Business Labs

AUGUST 15, 2019

WeWork released its S-1 this week, which is the legal document a company files prior to going public.  Because of this interest, the S-1 filing is getting a lot of attention.   See these articles for more details: Axios: WeWork files for long-awaited IPO. Tech Crunch: WeWork reveals IPO filing.

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Eco-Office Gals

MARCH 7, 2011

Most companies will look to document scanning as a way of managing their paper based information and with advances and maturing technology these solutions have started to become economically viable. The Cost Of Storing Documents Long Term. The Cost of Scanning Documents and Storing them Electronically. They don’t scale.

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Success

JULY 7, 2025

Gems can be customized by uploading your own files, giving the AI task-specific context. To access Gems in Workspace, simply click the “Ask Gemini” spark button in the top-right corner of any document. By tailoring these AI assistants to specific workflows and needs, Gemini provides more precise, relevant support.

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Success

SEPTEMBER 2, 2022

Now, scheduling in-person meetings requires some legwork to figure out who will be in the office, while working from home may require you to bring home supporting documents and files, and possibly equipment such as a laptop and mouse. Keep files and equipment organized. Rethink your commuting time.

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Allwork

JANUARY 12, 2024

The future of the building is now in question after WeWork filed for Chapter 11 bankruptcy in New Jersey on Nov. While the bankruptcy filing does not directly impact WeWork’s U.K. GB News reported that a document now circulated to the European Parliament’s budget committee said the U.K.

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Allwork

MARCH 5, 2024

A sterile desk, several filing cabinets, and a sliding drawer that hosts several pens and pencils may automatically come to mind when you think of an organized office, but in reality, organization doesn’t need to look this way. Some individuals prefer organized chaos, but others prefer carefully filed and color-coordinated systems.

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Success

FEBRUARY 16, 2023

We fear that slowing down and organizing will kill our productivity, but the facts suggest otherwise: The average office employee spends “at least two hours a day—or 25% of their workweek—looking for the documents, information or people they need to do their jobs,” according to Glean ’s 2022 Hybrid Workplace Habits & Hangups survey. “54%

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Success

AUGUST 5, 2022

Now imagine taking all the files out of the folders in your computer and dumping them on the desktop. Programs, documents, videos, audio files—you put thousands of stored items randomly on top of each other. If your file is the stove, catch whatever you’re filing on fire. Associations for the remaining files.

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Eat Your Career

MARCH 21, 2022

I’m a big fan of documentation, especially in the workplace. Documentation certainly helps with this! No one wants to end up in such a situation, but should it happen, your work journal provides documentation to support you. It’s no surprise then that I recommend everyone keep a work journal. Be sure to keep it safe.

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Clutter Coach

APRIL 25, 2017

by Using a pre-made file system can be a great idea, but only if you buy into it completely. Systems in general, filing and other, often have lots of moving parts that need to mesh together so if you leave one out because you don’t really like it, the system will eventually break. Don’t make it too narrow and specific.

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Office Dynamics

DECEMBER 18, 2015

The Admin’s Guide to Organizing Digital Files By Julie Perrine. Just like papers on your desk can pile up, the same thing can happen with digital files. If you don’t have a filing system to put things where they belong when you save them, the virtual mess can accumulate quite quickly. Setup Your Digital Filing Cabinet.

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BMT Office Administration

AUGUST 8, 2022

Worried that your company might not have a particular document on hand if the IRS conducted an audit? They create a document retention policy that clarifies what needs to be saved, where, and for how long. Courts and government agencies frown upon individual employees selectively keeping or tossing important documents.

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Ian's Messy Desk

FEBRUARY 21, 2012

To be honest, I’m not a big fan of cross-referenced file systems. Specifically, I’m not a fan of systems which require you to keep a secondary index of things you’ve already filed. computer file, the more places you have to keep files organized, the more places for things to get out of control. Image via Wikipedia.

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Practically Perfect PA

DECEMBER 7, 2017

I store all of my files in Dropbox, it is really easy to use, loads of other people use it and I love that I can easily share files and documents with the rest of my team. So, today I thought I’d share my Dropbox tips and tricks for you. Here are 10 tips for those […].

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Office Dynamics

JULY 21, 2017

If you’ve ever spent a morning trying to track down a lost file on your hard drive or searching through a decade of email, you know that digital disorder can also take a toll on your wellbeing. Does your documents folder or email inbox resemble a junk drawer with everything tossed in together? Get organized. Make Folders. Duplicates.

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Productivity Bits

FEBRUARY 8, 2011

After purging the unnecessary stuff that mounted in your desk and anywhere else, it’s now time to prepare your filing system. Chaos can easily break anywhere in your living space if no filing system is set up to hold the different materials that you accumulate as you work. Physical File System. Digital File System.

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Success

SEPTEMBER 15, 2024

Note taking and research These tools help you stay organized , capture ideas, store background details (including images, audio files and video), keep to-do lists, manage project information and collaborate with clients—all of which leads to smoother workflows and high-quality work for your freelance business.

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Success

MARCH 27, 2023

When you freeze your credit, it keeps sensitive data in your credit files from being accessed without your permission. If lenders can’t see your credit file, they can’t approve the credit application. However, knowing what a credit freeze is and taking advantage of it can help protect you and your finances.

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Laughing all the Way to Work

OCTOBER 27, 2018

The problem is it is now filed in the back burner of my mind. I document everything and that is how I keep track. So I document that as well. If I am waiting to hear back from someone, that is documented as well. I file it by YYYY-MM-DD. This way, it always files chronologically.

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Stephanie LH Calahan

FEBRUARY 7, 2013

  Creating a PDF file (one that can be read easily regardless of the computer it is being opened on) used to be cumbersome. You either needed to purchase expensive software or have a graphics person create the file for you. The other day my client asked me how to create a PDF file. "  ~Meggin McIntosh.

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Allwork

OCTOBER 18, 2022

The first step is to document everything. Take screenshots, and if that’s not an option send yourself an email stating what occurred, this can be helpful if you want to file a complaint because it is time stamped. . If you do report the behavior, prepare your documents and timeline first.

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Eat Your Career

JUNE 4, 2024

I’m talking about things like not filing documents immediately, leaving emails unanswered, or not updating project statuses. This could be a brief period at the end of each day or week dedicated to organizing files, updating records, or clearing your work area.

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Allwork

MARCH 8, 2024

Big markets for coworking spaces are becoming increasingly competitive for workspace providers — with WeWork’s recent financial challenges creating opportunities for rivals to expand their presence. According to a report published by CoStar , WeWork recently filed court documents revealing a substantial loss of $153.7

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Ian's Messy Desk

FEBRUARY 3, 2012

However, if that’s not workable for you right now, make sure you have a good filing system in place. You may find the these five to be adequate: Projects - files with information related to different projects you are working on. Colour code you files. Schedule a regular filing time. It only needs to make sense toyou.

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Allwork

JUNE 21, 2023

Centers will also need to be responsible for keeping their own and their clients’ documentation and IDs up to date. One problem with the current system is that centers are supposed to keep a hardcopy file of every client’s information forever, even if that client moves on. When is this happening? What’s next?

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Allwork

JULY 2, 2024

In another instance, the EEOC filed a complaint against a Georgia company for terminating a marketing manager who had requested to work remotely three days a week to manage her anxiety. In a notable legal settlement, ISS Facility Services, Inc. agreed to a $47,500 payment to resolve an EEOC complaint alleging ADA violations.

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Office Dynamics

APRIL 18, 2019

Establish a filing system. Most of your files are probably going to be digital, but you still need to know where everything you need is stored. Looking for lost files will take up as much of your time as looking for misplaced items. You need to make sure all your files are in its proper place.

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Practically Perfect PA

OCTOBER 6, 2017

WeTransfer is a really simple website that allows the user to send big files to other people. You enter the details for the person receiving the file, you then upload your file (up to 2GB) and voila! The recipient is sent an email with a link to download the document. What does it do? The website really is simple.

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Allwork

NOVEMBER 8, 2022

It also allows the client and the freelancer to share documents and files within the platform. Upwork has an in-app communication channel that employers can use to talk to or video call freelancers.

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Success

APRIL 12, 2022

Multiple users can be inside a document or spreadsheet and actively making changes or leaving comments at the same time. Tools to plan your quarter, teach a course, document a meeting, brainstorm or simply meet with one or more team members are all part of the package. Miro is, at its core, an online whiteboard.

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Office Dynamics

SEPTEMBER 12, 2019

Asks: I’m finally getting around to creating my Administrative Professional Protocol Manual but I’m not sure if it should print everything out in a 3 ring binder (using dividers), using a One Note document, having it electronically in an online file or all of the above. What do most administrative professionals prefer?

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Success

MARCH 1, 2024

Donors asked if they can deduct the cost of the donated items on their tax return, and a few people suggested you make your project legal by filing for nonprofit status. Will the secretary be able to keep track of the records and filings? Each state has different rules and regulations for filing.

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