Stephanie LH Calahan

SEPTEMBER 6, 2010

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best.

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Office Dynamics

JANUARY 21, 2020

And yet assistants help file digital documents and manage calls through their cell phones, so the skills required for these tasks haven’t completely gone away. They are not paid the big bucks to manage a calendar and book flights. A great executive assistant looks at the entire calendar for a month—what happened last week?

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Success

JANUARY 7, 2023

This depended largely on adjusting my Sunday routine, making habits of all the good advice I’d received over the years from family, teachers and bosses (plus the lessons I’d learned the hard way on my own). The more detailed my calendar, the more prepared and focused I am. It’s part of the process. We’ve all been there.

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Success

MARCH 28, 2024

While learning how to find a mentor can be intimidating, it is a skill that can be essential to helping you get ahead at work and in life. Below, we look at what you need to consider when learning how to get a mentor and some tips for finding the best one for you. Try not to take rejection personally. Be persistent, and it may pay off.

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Eat Your Career

APRIL 15, 2019

The more you ritualize a process, the more streamlined it becomes. You naturally become more efficient at it because you learn its rhythm. Try to figure out what happened; you may need to adjust your routines to better work for your needs or simply recommit to the process. Perhaps most importantly, workplace routines save time.

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Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

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All Things Admin

JANUARY 30, 2024

You could accelerate the procedures development process in ways you never imagined possible! What I’ve learned about procedures development is that most of us aren’t lacking the motivation. My YouTube playlist includes both, and I can quickly get into a work zone with background music supporting the process. Set a timer.

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Worxbee

FEBRUARY 28, 2022

Over the years, we’ve learned what tools you need to reach the top of your game. Each card can represent a deliverable, task, or piece of a process. It includes things like calendar integrations, a habit-tracking tool, and even a pomodoro timer for getting through your work. Calendly will sync with most calendar apps, too.

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Worxbee

OCTOBER 17, 2022

Day-to-day busywork hinders the creative process of big-picture thinking. It gives you more time in your day An Executive Assistant can lighten your calendar by handling the minor (yet significant) things on your to-do list. It helps shape a training process There may come a time when you need to hire an employee.

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Office Dynamics

FEBRUARY 1, 2017

As a center of influence, everything should flow through you—calendar appointments, meeting information, phone calls, projects and more. You are a conduit for collecting information, processing it, and sending it back out in the appropriate fashion. Learn more here >> Are you ready to become a center of influence?

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Office Dynamics

JULY 10, 2018

I’ve spoken with several assistants that have voiced frustration at the standard process. The process should actually be an exciting time to discuss progress and development goals that will help you maintain or create the position you want to excel in! I have personally experienced stress in the past too!

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Virtual Moxie

OCTOBER 1, 2012

Last week, I sat down to create a list of some of the business lessons I've learned in my 15 years in business for myself. Every morning, for instance, I get out of bed, scan my calendar on my Blackberry to just remind myself of what's on tap for the day, do yoga. Instead, immediately look for the hole in the process or procedure.

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Office Dynamics

JANUARY 30, 2017

Today, let’s focus on my magic formula: People + Processes = Success! For an executive and assistant to work in tandem, they need the “people” side of the relationship and they have to have the absolute best processes and use those processes consistently. They must learn to be a conduit of information. Learn more here.

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Success

DECEMBER 21, 2022

Call one of your children on the phone. I’ve learned that my daily choices make a big difference in my long-term happiness. Schedule a regular date night on your calendar with your spouse. Be wary of processed foods, soups and sugar-free items; even raw poultry can contain added salt. Spend an hour with your spouse.

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Success

SEPTEMBER 7, 2021

I learned to adopt a new definition of forgiveness, which is giving up the possibility of a better past,” she says. I’ve learned to coexist with fear or cooperate with it and allow it to be more fuel and acknowledge it. The past is the past; there’s nothing I can do to rectify that. I can only go forward.”.

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Ideas.Ted

OCTOBER 5, 2021

And collaboration overload isn’t just about the meetings that fill up our calendars — it’s also the endless emails, Slacks, reports and work that every new project generates. If so, learn to be comfortable saying no. Do you attend every meeting on your calendar? Remember: It helps others become self-reliant.

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Worxbee

APRIL 5, 2021

So a better approach is to match the task to the time on the calendar when you know you’ll have the right kind of energy for it. The two minute rule states that if a task comes up that will take you two minutes or less (a phone call, responding to an email, quick data input etc), then you should drop what you’re doing and take care of it.

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Jen Lawrence

JANUARY 11, 2021

Does your calendar scheduler effortlessly distinguish between travel arrangements and regular phone calls when deciding when you’re available? To keep everything in check, factor in an approval process into your work streams. Learn more about my VIP Days here. Learn more about Jen Lawrence at [link].

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Jen Lawrence

JANUARY 11, 2021

Does your calendar scheduler effortlessly distinguish between travel arrangements and regular phone calls when deciding when you’re available? To keep everything in check, factor in an approval process into your work streams. Learn more about my VIP Days here. Learn more about Jen Lawrence at [link].

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Productivityist

MAY 12, 2016

Let’s be honest, how many of the articles you read, videos you watch, phone calls you make, words you say and podcasts you listen to, do you actually take action on? For years I kept reading blogs, listening to interviews and watching TED talks, without implementing what I’d learned. Where to find something to learn. The result?

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Recruit CRM

JANUARY 4, 2022

Right from sending good candidate sourcing emails to rejection emails , your candidates and clients must be informed at every stage of the hiring process. I would love to collaborate and share more about this position and learn a few things about you as well. If so, I’d be happy to set up a phone call/video conference.

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Jen Lawrence

JULY 27, 2020

That doesn’t mean you need a separate tool for each phase, but you do need a default process for each. For phone calls/meetings? To ensure you build effective productivity habits, set aside the time and energy to complete tasks by scheduling the work into your calendar. What hobbies do you want to fit into your schedule?

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Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Low-cost training courses are available online.

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The Shrink for Entrepreneurs

JANUARY 14, 2019

Scientists are learning that the neocortex—the part of our brain that scientists are using when they research, and that you’re using when you try to be more productive—is really just the mind’s “wrangler”. Focus is a front-brain process. My digital calendar system works great. . The human brain is divided. I live and die by it.

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LEADERASSISTANT.COM

NOVEMBER 26, 2023

To explore corporate food solutions or place a catering order, visit ezcater.com. ––– THE LEADER ASSISTANT PREMIUM MEMBERSHIP To learn more about how you can join growth-minded Leader Assistants, check out our Leader Assistant Premium Membership for ongoing training, coaching, and community. I learned long ago not to trust my memory.

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Eat Your Career

OCTOBER 23, 2013

But before I get into all that, I want to share what I learned about the pros and cons of electronic time management systems since this is one of the most common questions I receive regarding organization. In theory, electronic tools are always in your pocket or just a click away—whether on your phone, tablet, or laptop. Extra steps.

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Clutter Coach

JUNE 29, 2013

You’ll learn important, basic concepts that you can use for any organizing project. It’s true that clients pay me for clutter coaching, in person and on the phone, but if all they need is a little push, a bit of hand holding, I’m happy to offer that. That said, some folks learn best with me right beside them, guiding them.

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Virtual Moxie

APRIL 15, 2013

I keep my email inbox empty and I never answer the phone unless I''m expecting a call. I calendar everything and work from my calendar. Controlling yourself without an eye on the "containers" you have that dictate time for us humans (the clock and the calendar), is to try to control chaos--and also useless.

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Clutter Coach

JANUARY 19, 2016

I learned how to be a nosy observer my own life. I do have a knack for asking really basic questions to help that process along, ones that people overlook because they’re too simple. I’m not going to tell you to use an iPhone calendar because it’s better than paper. I had to pare it down, or drown.

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Make or Break Moments

FEBRUARY 1, 2010

Both of us were preoccupied with other tasks and wanted to complete the sales process so we could check it off our to-do list. One of the most important elements in the sales process is establishing and building rapport with your prospect or client. When you have rapport, the sales process moves forward easily.

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Office Dynamics

OCTOBER 27, 2012

We had already received such wonderful information, and here was an additional rich opportunity to learn. Your manager read emails, texts, and took phone calls between those times and the situation may have unfolded completely differently, requiring you to have new priorities this morning. Manage the day: block the calendar.

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Ian's Messy Desk

OCTOBER 20, 2010

Understanding Memory Before learning any memory improvement technique, it’s useful to first understand the three stages of memory: encoding, storage and retrieval. The encoding stage refers to the process of putting information into memory. So hang up the phone, find a quiet place and focus. Stay organized.

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Ideas.Ted

JULY 8, 2021

No company just lopped a day off their calendar. Studies show that while technology has made knowledge work much more productive, office workers are wasting two to four hours a day thanks to outmoded processes, multitasking , overly-long meetings and interruptions. Instead, they had to meaningfully redesign how they worked.

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Allwork

JUNE 5, 2023

What you’ll learn Discover the critical role autonomy and flexibility play in employee satisfaction within the workplace. I think a lot of our paradigms and structures and processes are based in, quite Frankly, just old and outdated paradigms that were created during the Industrial Revolution, for example.

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Practically Perfect PA

APRIL 1, 2014

In the past I’d be answering phones, taking memos and maintaining files – nowadays you are an extension of your Executive. I find myself being a ‘Jack of all trades’, and constantly learn, which is rather exciting.” It is encouraging to be challenged and I enjoy it greatly.”

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Office Dynamics

SEPTEMBER 25, 2015

I was fortunate to learn at a young age that daily huddles or brief meetings between an executive and assistant are the most important part of the day and the partnership. They’ve been scheduled on their calendar as well. To help make the process easier, consider starting slow with a meeting one morning a week.

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Productivityist

MAY 11, 2017

Step 1: The 30-minute Appointment You Need On Your Calendar. If something is important, acknowledge it, jot it down on your phone or a piece of paper, and move on. Learn more about that. Keep In Mind: This is a process (not a one-time activity) and requires practice and patience. No computer. Disconnect to reconnect.

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