Stephanie LH Calahan

NOVEMBER 15, 2010

Work With Stephanie « Productivity in Bite Sized Pieces - Weekly #Cinch Audiocast Review | Main | Caffeine-Free Ways to Increase Focus & Attention » You Can Steal Time Back From Email A few days ago I received an email from a reader.  " Email is something that many of us struggle with. 

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All Things Admin

JUNE 23, 2021

While they do work together to save you time, effort, and stress, they are not the same. They save you time and unnecessary stress. Travel planning. Email template for circulating date/time options. Meeting invite/email template ? Systems have many benefits. Meeting and event planning. Project management.

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C-Suite Assistants

JANUARY 12, 2021

Far too much rests on your shoulders to let calendar planning, telephone calls, travel booking, and other administrative responsibilities interfere with your performance. With tools such as email, voicemails, and mobile devices, you may wonder whether personal assistants are worth the cost. But how much does a personal assistant cost?

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The Office Professionals Place

FEBRUARY 10, 2010

This is the time of year that most people stress over because we are waiting for documents like W2’s, mortgage statements, 1099’s, and other information in order to file taxes. Log Files As with most other websites, we collect and use the data contained in log files.

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All Things Admin

DECEMBER 18, 2020

As admins, we’re always trying to organize all the pieces and parts of our professional lives – from workspaces to meetings to travel plans. I receive a lot of emails from admins who’ve lost their jobs unexpectedly. This makes a stressful time even tenser. And we have to keep our executives organized, too. It lies within you.”.

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Stephanie LH Calahan

OCTOBER 8, 2010

  Check out Increase Productivity: Focus on What You CAN Control - Free Yourself from Feeling Overwhelmed/Stressed Tell me more! PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?    Keep reading to learn more!

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Stephanie LH Calahan

AUGUST 30, 2010

» Increase Productivity: Focus on What You CAN Control - Free Yourself from Feeling Overwhelmed/Stressed Thanks for dropping by my blog today.  It seems the more people I talk to, the more I hear about stress, frusteration and the inability to concentrate due to overwhelm.  How do you control overwhelm and stress?

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Professional Assistant Blog

NOVEMBER 14, 2007

By The Professional Assistant on Wednesday, November 14, 2007 Filed Under: Ergonomics , Productivity D o you find yourself typing too much? Heres a product that will help you feel better and relieve pain, carpal tunnel syndrome and repetitive stress injury. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Stephanie LH Calahan

JANUARY 11, 2010

Whether you’re traveling for business or pleasure, the automobile is still the most common means of getting to your destination. To avoid traveling in a perpetual mess, do a little pre-planning. Now that you’re car is empty, it’s time to stock it and organize it for stress-free travel.

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Professional Assistant Blog

FEBRUARY 13, 2008

By The Professional Assistant on Wednesday, February 13, 2008 Filed Under: Organize , Prioritize , Productivity A re you having difficulty with overcoming a problem? The best way to deal with stressful situations like this is to stop, take a breath and relax for a few minutes. Exercise can do wonders.

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Professional Assistant Blog

FEBRUARY 25, 2008

Home About Me Advertise Top Reasons for Working in Large and Small Companies By The Professional Assistant on Monday, February 25, 2008 Filed Under: Job Seeking , Productivity , Travel D o you work in a large company ? You can travel more, whether it be to visit clients locally or internationally. A small company ?

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Professional Assistant Blog

AUGUST 28, 2007

By The Professional Assistant on Tuesday, August 28, 2007 Filed Under: Organize A re you afraid to talk to your boss about your workload - if you really do feel stressed about the workload that you have? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Try using the "Compliment Sandwich" method.

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Stephanie LH Calahan

FEBRUARY 11, 2011

It houses so much more than a file index. This allows them to keep it within site, but all projects are kept in an organized file. Once the project is completed, the whole pile of that particular project can be filed away; out of site. It is the easiest way for me to capture data, url's, emails, images, etc.

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Professional Assistant Blog

NOVEMBER 19, 2009

By The Professional Assistant on Thursday, November 19, 2009 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Organize , Productivity D oes your department have an administrative procedures manual? You have to share your secrets with us, if you are not feeling stressed, which I hope you are not.

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Stephanie LH Calahan

JANUARY 3, 2011

Work With Stephanie « Listen Live to Stephanie Share Her Story on #WIBRadio on Jan 3 @ 1pm CST | Main | Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc.   Read, sort and process your email and snail mail daily.    Read, sort and process your email and snail mail daily. 

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Stephanie LH Calahan

JANUARY 17, 2011

5 Steps to Meal Planning Success WHO : Stephanie LH Calahan hosts Jill Hively WHEN :  LIVE January 25, 2011 -- 7:00 pm CST  (5:00 pm PST and 8:00 pm EST) WHERE : At your home or office - you can listen to the recording right on our site or download the MP3 file to listen to on your computer, iPod or other MP3 player.

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Professional Assistant Blog

JANUARY 14, 2008

By The Professional Assistant on Monday, January 14, 2008 Filed Under: Client Service , Organize , Prioritize , Productivity Y ou write an e-mail to a staff member about a client having an issue with something. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? At least you will have proof of it.

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Office Dynamics

JUNE 8, 2017

What do emotional intelligence and travel planning have in common? I have been traveling extensively for business (and a little pleasure) for 3 straight months. I have been a business traveler for 27 years. While the typical person thinks traveling is glamorous, the business traveler has a different perspective.

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Stephanie LH Calahan

MAY 13, 2011

OneNote: My Filing Cabinet In The Clouds. create notebooks and files just like I would with paper, but now it is all organized on my computer. It allows us to easily email branded invoices to our clients, which they can then pay by mail or online. Find here: steph.bz/EZBackup. We can also generate reports to track our income.

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Stephanie LH Calahan

FEBRUARY 28, 2011

If your checked is not greater than your unchecked, fix it tomorrow and see stress diminish. Click to get posts as we publish Prefer less email? .  Check off everything that is leading you towards your goals. 3 - What is your ratio of checked to unchecked? Being busy is not being productive. What is your ratio? To your success!

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Professional Assistant Blog

MARCH 10, 2008

By The Professional Assistant on Monday, March 10, 2008 Filed Under: Organize , Prioritize , Productivity E ditor’s note: This is a guest post by James of Organize IT. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Has The Bubble Burst? It’s understandable this has come about.

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Eat Your Career

OCTOBER 23, 2013

And anything stored on your hard drive can be retrieved from backup files (I use Carbonite for those who are interested). This is where I mark travel and other significant events throughout the month. I use Google Calendar as a back up for all my important dates, travel, appointments, etc. Email this to a friend?

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Professional Assistant Blog

JANUARY 7, 2008

By The Professional Assistant on Monday, January 07, 2008 Filed Under: Client Service , Productivity D o you have trouble figuring out how to call a client or even a colleague in another country? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Trying to Phone/Fax Internationally?

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Stephanie LH Calahan

DECEMBER 30, 2010

  In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right.    Both are containers for holding files, but one would work better for an "innie" and the other would work better for an "outtie."   Don't know where to start? 

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Stephanie LH Calahan

JULY 18, 2012

Today, I'm going to address a question that I hear often in networking meetings and was expressed to me recently in a reader email.    My job was high profile, high travel and high stress.    Filing and other administrative tasks took second seat and piles started accumulating. 

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Stephanie LH Calahan

MARCH 12, 2010

Develop a process and strategy for how you will schedule your week, day, hour and you will have less stress worrying about getting things done.    For some people that is a traditional filing cabinet system, but others might find more success with cubbies in their office.    Let me know. 

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Virtual Moxie

MAY 31, 2011

If you feel your stress rising, it's a good bet that you're approaching capacity in some way or another. I don’t use folders in email*. But what I found over time was that both when filing something new, or looking for something already filed, the folders no longer made top-of-mind sense to me. So I don’t use folders.

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Stephanie LH Calahan

APRIL 7, 2010

  The National Association of Professional Organizers ( NAPO ) reports that 75-90% of all visits to physicians are stress related.    Having a workout and healthy eating plan can also reduce your stress.    Click to get posts as we publish Prefer less email? To your success!

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Stephanie LH Calahan

SEPTEMBER 6, 2010

They can carry the to appointments, allowing their physician to review it & connect symptoms w/factors such as stress/other environmental causes.   Share your thoughts in the blog comment section below (or if you are reading in an RSS reader or email, just click on the article title and then make your comment!) 

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Stephanie LH Calahan

NOVEMBER 19, 2010

Work With Stephanie « You Can Steal Time Back From Email | Main | Increase Your Positive Energy and Productivity by Being Thankful » Caffeine-Free Ways to Increase Focus & Attention "I just can't focus Stephanie.  Use your 5-10 minute file Do you keep a 5-10 minute file ? 

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Professional Assistant Blog

MARCH 6, 2008

By The Professional Assistant on Thursday, March 06, 2008 Filed Under: Job Seeking , Meetings , Office Gossip , Productivity H ave you had or are in a situation where your colleague is making your life miserable? Lifes too short to stress out! Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Laughing all the Way to Work

DECEMBER 19, 2009

Much easier than searching in Outlook and less stressful. When a meeting is finalized, I put the scheduling sheet in a completed file. I dont want to miss a step so always go through the checklist on the travel sheet. After the meeting happens, then I can safely throw it in the recycling bin or shredder as appropriate.

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Stephanie LH Calahan

MARCH 10, 2010

Imagine starting and ending every day with an empty email inbox. Imagine starting and ending every day with an empty email inbox. Click to get posts as we publish Prefer less email? If you feel overwhelmed by all the work you have on your plate, and pressured because there’s too little time to do it, then.

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LEADERASSISTANT.COM

OCTOBER 22, 2023

Join my email list here if you want to get an email when a new episode goes live. And they’re like, Hey, we’ve got this role that came up at the Boston Consulting Group, we found your resume that fell behind a filing cabinet as filing cabinets back then. And I was like, I said, No, I’m not interested.

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Stephanie LH Calahan

APRIL 12, 2010

Motivation: Create a Work Environment that Enhances Your Goals (@GinaParris Video)   Filing So You Can Find it Again Disorganization Equals STRESS! PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?  What About You?

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Stephanie LH Calahan

AUGUST 16, 2010

PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?  Click to get posts as we publish Prefer less email?   When I asked him about the tiny papers, he said they all represented an item that he needed to take care of. 

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Stephanie LH Calahan

NOVEMBER 24, 2010

The Most Productive Lunch - Weigh in Your Thoughts How Do You De-Stress? Click to get posts as we publish Prefer less email? @natashabdnfield sings "Unwritten" & Teaches us New Ways to Look at the World Does Lack of Confidence Impact Your Productivity?   Comment and Share! What do you think? . 

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