Tips From T. Marie

JUNE 16, 2023

Picture this: you’re searching for that important document amidst a sea of random files named “Untitled” or “Final_Final_Final_Version.” Remember the days of faxing documents , emailing hefty attachments or carrying USB drives like precious cargo? Sharing: Let the Files Fly!

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Filing Dropbox Collaborate Google 237

Eco-Office Gals

JUNE 20, 2012

With this solution, you can share documents with other members of your team. Employees in your business can collaborate with one another, without having to print out a document to share it. They simply create the document, and then the other person can login to the Google account to see it. Online Fax .

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Google Docs Fax Google Environment 100

Productivity Bits

OCTOBER 20, 2010

To save on paper, some people develop a filing system through the computer, similar to the old ways, by using an office suite or another program to store documents in folders. Organize your folders by project, client, document or by any other means necessary. However, you cannot just create these files – you need to back them up.

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Fax Filing 2011 Legal 100

Tips From T. Marie

JUNE 26, 2018

Documents on the Go. If you’ve ever had someone request a document when you’ve been out of the office you are bound to appreciate a cloud storage app. Easily access and share documents on the go. Scan and Fax Email. Still dealing with paper documents in your office? My favorite? My favorites for office supplies?

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Social Media Credit Card Dropbox Staples 157

Small Business CEO

OCTOBER 26, 2016

Most of the businesses require a fax system to transfer important documents. Human resource documents, tenders, purchase forms, quality reports, quotations are important documents for an organization that needs to be safe hands. Enter Fax over IP of FoIP technology. What FoIP can solve for retailers?…

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Fax Purchasing Forms 40

Tips From T. Marie

JULY 21, 2016

Fax Machine- At this point, everyone should be capable of sending attachments via email. for those few technophobes that refuse to be dragged into the 21 st century and insist on faxing you, all you need is Nextiva , up to 500 pages a month for just $4.95. No more supply costs for paper, cartridges, toner, or machines.

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Fax 2002 Phones Filing 100

Small Business CEO

SEPTEMBER 4, 2013

It’s 2013, and you know that faxing is an antiquated technology. At the same time, you realize that some people still use it, and it’s unprofessional not to have a fax number if someone requests it. An online fax service is a technology that bridges old world faxing with new(er) world email.

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Fax 2013 Medical Email 40

Professional Assistant Blog

OCTOBER 13, 2008

O ne of my readers asks: With Word 2007, is it possible to create a “cliff notes&# version of a document using the Styles function or Macros? Here are the 7 steps to creating a “cliff notes&# version of your document: Cut the piece of text that you would like to remove from your document. Whats next?

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Microsoft Word 2008 Keyboards 2007 100

Laughing all the Way to Work

MAY 28, 2008

Here is my list: Drafting letters Scheduling meetings Managing boss's time Transcribing tapes Typing correspondence and lengthy documents Organizing yourself and others Filing Setting reminders and following up Managing bring-forward system Making travel arrangements Typing expense reports Managing boss's e-mail account as well as your own Sending (..)

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Fax Phones Expenses Filing 100

Stephanie LH Calahan

JUNE 8, 2011

.  Did you know that most small businesses have at least 9 paper copies of every document because they either cannot find the original, or because the paper copy is the way that the information is distributed?    Start with something like electronic faxes.    It only gets bigger as the company gets bigger. 

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Fax Purchasing Filing Environment 100

Professional Assistant Blog

APRIL 1, 2008

Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document). Then at the end, you just accept all changes to get the final document. Do you find that you are being bombarded with updates to the same files time and time again? I completely forgot about that.

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Filing Google Docs 2008 Microsoft Word 100

Professional Assistant Blog

AUGUST 30, 2007

Here are the simple steps on how to copy tables: Open your Word document that contains the table. This actually is quite easy to do. Open Powerpoint and click on File, then select New, then Blank Presentation. You will see this screen at the bottom.

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Professional Assistant Blog

FEBRUARY 12, 2008

7%), but the document size is the same. You can not e-mail a document with 30 such pictures because size is over 10 MB. Richard Posted on 9 October, 2008 10:52 AM Anonymous How can I resize all the 30 picture of a word document, Please advice. 10comments for this post Anonymous These actions dont change the picture size.

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Microsoft Word 2008 Cubicle 2007 100

Laughing all the Way to Work

JANUARY 3, 2008

Is it just me or do you immediately cringe and think you did something wrong when your boss mentions there is a typo in a document? I noticed that the other day when someone mentioned to me that there was a typo in a document I was working on. I do however use Spell Check on emails and all documents that I type. Is there a c.c.

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Fax 2008 Email AT&T 100

Professional Assistant Blog

FEBRUARY 15, 2008

Photocopy all publications one after another, whether it be via the document feeder, the glass pane or both. The copier will now spit out all of the documents , in the order that you asked it to do it in, 10 copies for each bundle. The copier will then scan in all of the information in the order that you want it in.

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Cubicle 2008 Google Docs 2007 100

Professional Assistant Blog

JANUARY 11, 2008

You need to be able to find certain documents on your cubicle walls for easy reference. Try to keep your documents, pictures, etc. Try to keep the pictures on a professional level, so obviously dont hang anything that might be lewd, harmful to others cultures or has a picture of something illegal on it.

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Cubicle 2008 Google Docs 2007 100

Office Organization Success

DECEMBER 15, 2012

Ask your VA/service provider if she has a Credit Card Authorization form that she can send to you, and you fax back to her. Put your CC info in a Word document, and send to her via a secure file transfer service like Send This File or Dropbox. Sending info via email is like sending a postcard via mail.

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Credit Card Dropbox Fax Filing 100

Eco-Office Gals

SEPTEMBER 4, 2013

Beyond that expense you’ll also save money on not buying printers, copiers, fax machines (and fax lines) and a boatload of toner. This means you don’t have to worry about forgetting important files or documents or showing up with the wrong slides for a presentation. Obviously you won’t need to buy paper anymore.

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Carbon Footprint Fax Filing 2013 100

Eco-Office Gals

OCTOBER 23, 2012

You can communicate via email; you can use things like Google Docs, Adobe and e-Signature to send documents and contracts; even faxes can be sent and received online thanks to companies like FaxZero and MyFax. For more information, visit Energy.gov and put “do it yourself energy audits” in the search field.

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Google Docs Fax Credit Card Purchasing 100

Professional Assistant Blog

NOVEMBER 19, 2009

This way, everyone will be using the exact same documents , spreadsheet , etc. Just make sure to protect the documents, spreadsheets, etc. Another option is to create templates in Microsoft Office and either e-mail them to everyone or place them on a network drive for everyone to access. so that they dont get changed.

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2008 Cubicle 2007 PowerPoint 100

Office Organization Success

AUGUST 17, 2009

A Welcome Packet is a document – it can either be printed and mailed or digital and emailed – that you send out to your new clients when they sign up to work with you, and cements the relationship you are about to have with them. Be sure to include this form on a separate page so that your client can fax back their credit card details to you.

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Credit Card Fax Forms Policies 100

Step It Up VA Coaching

MARCH 24, 2011

A good place to start is to streamline your files and documents. In the future, try to deal with mail or faxes as they come in – either respond, toss or file – and make it a goal to touch each piece of paper only ONCE. Clean up electronic files and documents. Clean out your file cabinet. Update your databases.

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Filing Business Cards Fax AT&T 100

The Office Professionals Place

AUGUST 22, 2010

How many times do you search through those piles in an attempt to look for a document that isn’t there? Schedule time in the day to file documents or keep a pile of “frequently referred to&# files on your desk for easy access. • Paper Documents Use the color coded system for filing (ie.

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Filing 2010 Finance IAAP 100

Professional Assistant Blog

JANUARY 16, 2008

If people place items on my desk or chair, I will simply place it back at the top of my mail tray and prioritize all documents as needed. People have to understand that each person prioritizes their work their own way. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you.

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2008 Google Docs Cubicle 2007 100

The Office Professionals Place

FEBRUARY 10, 2010

This is the time of year that most people stress over because we are waiting for documents like W2’s, mortgage statements, 1099’s, and other information in order to file taxes. Look into purchasing an all-in-one fax, printer, and copier. When the computer is not in use put it in sleep mode.

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Filing Expenses IAAP Purchasing 100

Office Organization Success

NOVEMBER 24, 2014

A Welcome Packet is a document – it can either be printed and mailed or digital and emailed – that you send out to your new clients when they sign up to work with you, and cements the relationship you are about to have with them. Be sure to include this form on a separate page so that your client can fax back their credit card details to you.

Credit Card 100

Credit Card Fax Forms 2014 100

The Office Professionals Place

OCTOBER 8, 2009

If possible, “Go Green,&# eliminate the paper clutter and file documents electronically. Recycle Papers Continue with the Go Green Initiative and recycle documents that are no longer necessary. In an effort to eliminate paper, you may want to scan the document, save it as a PDF, and file it in an electronic file.

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Filing IAAP Finance PDF 100

Professional Assistant Blog

SEPTEMBER 27, 2007

Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders. Dont know how to organize yourself and things are starting to pile up?

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Filing 2007 2008 Cubicle 100

Professional Assistant Blog

OCTOBER 15, 2008

Now select Microsoft Office Document Image Writer. There are other ways to implement this, depending on the software that you are using, but let’s keep this simple for now. All you need to do is go through your regular print routine with the following steps: Click File, Print or CTRL-P as the keyboard shortcut.

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Professional Assistant Blog

SEPTEMBER 4, 2008

From here, click on the particular label that you want to use and click New Document. You can use this feature by: 1. Clicking Tools, Letters and Mailings, Envelopes and Labels. Click on the Labels tab. This will allow you to have a blank sheet in front of you and you can add all the information into each label and then print them off.

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Microsoft Word 2008 Cubicle Google Docs 100

The Office Professionals Place

JANUARY 21, 2010

Now Google can help you do things like…… Google Docs – Create and share your online documents, presentations and spreadsheets Google Voice - Don’t have time to listen to voicemails? Look into purchasing an all-in-one fax, printer, and copier. I remember the days when you could use Google as a search engine only.

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Google Google Docs Filing IAAP 100

Laughing all the Way to Work

APRIL 2, 2008

It is a great tool to have your file list up to date in a Word document so you can electronically search for the file names when your boss comes around looking for something. The next day my boss was frantically getting ready to go to a meeting and came to me to get a document he couldn't find. Make sure the file list is up to date.

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Filing Interviewing Fax Confidence 100

The Office Professionals Place

AUGUST 13, 2009

You have to be able to create a PowerPoint presentation, merge a document in Word, or create a report in Excel. Always proofread a document prior to sending it, good proofreading includes printing the document for review. Utilize spell check and review the document for grammar errors. Get the knowledge you need.

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IAAP Filing Administrative Professionals Resume 100

The Office Professionals Place

MAY 31, 2010

Look at it this way, if there is a document that needs to be proofread and we don’t find the mistakes, that document is going to make a huge impact. Receivers of the document may get the wrong interpretation or the wrong impression. Look into purchasing an all-in-one fax, printer, and copier.

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Filing 2010 IAAP Fax 100

Laughing all the Way to Work

JANUARY 22, 2008

You can either start a Secretarial Manual in a Word document, or some people are finding using their Contact Cards in Outlook a great tool for storing information they need to know. Do you use the photocopier and fax machine at a basic level or have you learnt some of the advanced features?

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Fax Interviewing Medical Mentoring 100

The Office Professionals Place

JUNE 7, 2010

My suggestion would be to backup your documents, electronic files, spreadsheets, etc. In the event your system crashes or you get some terrible virus, you will be able to access documents and work on another computer while IT restores your data. A good practice is to perform a weekly backup of documents and files.

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Filing Administrative Professionals 2010 IAAP 100

Office Dynamics

JUNE 25, 2013

There is more stuff on office desks: computers, printers, faxes and other new technologies. We waste precious time looking for an important e-mail or document. Studies show workers spend up to 30 minutes a day organizing their work areas. Why do you need these tips on how to organize your desk ? There is less room for stuff.

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Fax Cubicle Filing Stress 100