Practically Perfect PA

MARCH 21, 2014

Ensure that the conference call has an agenda and make sure that all of the participants have the correct paperwork. During the conference call it can be a little disruptive if the participants cannot all see the same documents. Send clear instructions. Conferencecall.co.uk

Phones 192

Phones Agenda Time Zones International 192

All Things Admin

JUNE 23, 2021

A good system is documentable, sharable, and repeatable. The best way to explain how to document your systems on paper is to show you. Determine the agenda and who is presenting. Create the meeting agenda for the department head’s approval. Gather all materials for the agenda and participant materials.

Agenda 90

Agenda Equipment Administrative Professionals Calendars 90

The Office Professionals Place

APRIL 29, 2010

Always start on time and do your best to end on time by following the agenda and "table" topics that require more discussion. If they are late, it is helpful to let them know what agenda item is being discussed--do not go over what has already been discussed--its a time waster. Distribute the agenda/handouts prior to the meeting.

Agenda 113

Agenda 2010 Filing IAAP 113

Practically Perfect PA

NOVEMBER 24, 2014

Constantly chasing people for supporting papers, printing thousands and thousand of pieces of paper only to be told that the documents have been amended, stapling through massive reports – god I hated it. Insert a numbered divider in between each supporting document, this is particularly useful in a large pack.

Agenda 100

Agenda Staples PDF Filing 100

Practically Perfect PA

APRIL 20, 2015

Write an agenda. For every meeting that you organise it is really helpful to have an agenda. Attach the agenda to the meeting request so that all attendees know what to expect from the meeting. Each agenda item should have a dedicated amount of time so that attendees know you have thought about the meeting structure.

Agenda 100

Agenda Meeting Planning Skills Management 100

Laughing all the Way to Work

OCTOBER 2, 2010

You can add the agenda to the meeting request by attaching it. To add an attachment, click on the Insert tab and choose Attach File or Attach Item. When you send it to the attendees they will have all the information they need for the meeting.

Calendars 113

Calendars Holidays Agenda Administrative Professionals 113

Practically Perfect PA

OCTOBER 23, 2014

Once you have this information you will know when is the best time to schedule meetings for them, when to leave time free for them to get stuck into their emails or write reports. I colour code and categorise everything from birthdays, client meetings, 1-2-1s with colleagues, reading and email time, holding meetings and even lunch.

Management 100

Management Calendars Agenda AT&T 100

Office Dynamics

OCTOBER 14, 2011

After a full day of managing an agenda, his comment caught me completely off guard. He cited an example where someone worked month on, month off as a sea-going launderer, earning $400,000 annually. The guy seated across from me turned to me, saying, “Nancy, you might want to look into that.”. The other lawyers and I sat there, speechless.

Administrative Professionals 100

Administrative Professionals Agenda Travel 2008 100

Stephanie LH Calahan

DECEMBER 23, 2009

Julie Morgenstern, author of many books including Never Check Email in the Morning (and Other Unexpected Strategies for Making Your Work Life Work and Organizing from the Inside Out, 2nd ed: The Foolproof System For Organizing Your Home, Your Office and Your Life says that what we need to do is "anchor" our systems. "The Ph.D.

Filing 100

Filing Calendars Networking Email 100

Office Organization Success

FEBRUARY 24, 2012

You can have a daily agenda emailed to you so you know what you need to focus on on that particular day. You can manage calendars, projects, tasks, upload documents; in fact you can do all kinds of really neat stuff with this tool. You can easily access your calendar on your Smartphone for planning on the go. Central Desktop.

Project Management 100

Project Management Central Desktop Management Calendars 100

Practically Perfect PA

JANUARY 21, 2014

Set aside emails from colleagues and clients they have hundreds of emails from professional organisations, upcoming conferences, travel companies and not to mention lots and lots of sales requests. Keep the standard responses saved in a separate document and simply copy and paste the response into an email and hit send.

Email 100

Email Filing Gifts Management 100

The Office Professionals Place

JULY 27, 2010

Prior to interacting with this person, you should have an agenda or objective and seek to accomplish the goal(s). Enter your email address in the ‘subscribe’ field on this page to get automatic updates from the Office Professionals Place Blog. Enjoyed this article?

2010 113

2010 Stress Filing IAAP 113

Practically Perfect PA

JULY 17, 2014

I have often sent a section of the draft minutes to the person who was reporting on that particular agenda item to review and make any changes before I sent the draft on to the chairman. They are official documents for your organisation, so it is important that the minutes are accurate and objective. Be prepared.

Agenda 100

Agenda PDF Skills AT&T 100

Laughing all the Way to Work

MAY 24, 2009

. ……1 or --1 Click OK Type text you want i.e. Agenda as in example below. spacing To insert a document i.d. or a filename path to your document Insert Footer, Edit Footer On Insert Tab, click on drop down menu for Quick Parts. spacing To insert a document i.d. Then open a new document and paste (Ctrl v).

2007 100

2007 Time Zones IAAP 2003 100

Jen Lawrence

SEPTEMBER 22, 2022

Depending on the team dynamic, this may look like a survey form, contributing to a shared document, or simply sending an email to a point of contact. Set the Agenda. A key component of a successful Project Debrief meeting is keeping the agenda tight and streamlined. What improvements are suggested for next time?

Agenda 52

Agenda Project Management Email Forms 52

All Things Admin

DECEMBER 18, 2020

I receive a lot of emails from admins who’ve lost their jobs unexpectedly. What I’ve found over time is a lot of people don’t take the time to properly organize the documents and materials that support their career growth and development. Most admins have a resume, but not many consider it a living document. This is so true.

Cover Letter 98

Cover Letter Resume Business Cards Networking 98

Laughing all the Way to Work

DECEMBER 12, 2009

i.e. My boss will send an email with a cc to me and on the last line or buried in the message he will write something like “I have copied Patricia to set up a teleconference at a mutually convenient time.&# This is especially helpful in the case that there are attachments in the email. There could be a message for you.

Time Zones 149

Time Zones IAAP 2009 2010 149

Practically Perfect PA

JUNE 1, 2015

I provide extensive diary management including global travel arrangements, compile reports, agendas and for Committee and Board meetings. I also act as the central point of contact for both Directors which might include meeting clients/suppliers, telephone liaison and managing emails whilst they are away.

Suppliers 100

Suppliers 2011 Agenda Lifestyle 100

Laughing all the Way to Work

DECEMBER 5, 2015

I have two lovely grandsons so they were definitely going to be in the picture with Granny spending a lot more time with them instead of continually saying "I'll be with you in a minute, I just have one more thing to finish for work" as I madly tried to draft an agenda while babysitting them on the weekend.

Retirement 113

Retirement Travel Negotiating Agenda 113

The Office Professionals Place

FEBRUARY 2, 2010

How to deal with it: If you keep your bosses calendar, you can ask him ahead of time if he needs anything in particular for the meeting or if you know the agenda you can suggest information your boss can take to the meeting and have it prepared.

Filing 100

Filing 2010 2006 AT&T 100

All Things Admin

FEBRUARY 27, 2024

Procedures are more than just documents; they are a roadmap for new hires, guiding them through the complexities of their new role and the company culture without constant supervision. The Power of Documentation If you have everything documented and ready to go when a new hire begins, it expedites the onboarding process.

Training 52

Training Project Management Mentoring Agenda 52

All Things Admin

FEBRUARY 8, 2024

How are you supposed to document everything for reference, as well? If you want to make consistent progress on procedures documentation, you need to make it a habit, not a project. So, the trick is to find a way to integrate procedures documentation and process improvement into the natural flow of your daily work.

Mentoring 52

Mentoring Administrative Professionals 2024 Payroll 52

The Office Professionals Place

NOVEMBER 4, 2009

And of course you don’t want to completely control the meeting, or otherwise disregard the other person’s agenda. You don’t want to have to rush through it too much – just a few high-impact slides should do the trick.

Cover Letter 113

Cover Letter Interviewing Resume Filing 113

The Office Professionals Place

FEBRUARY 24, 2010

If you become timid when it comes to speaking in a group meeting, provided you know what the agenda items are prior to the meeting, put them in writing in proposal form and give them to the Chair before the meeting or slide them to him during the meeting.

Administrative Professionals 100

Administrative Professionals IAAP 2010 Filing 100

Productivityist

SEPTEMBER 2, 2015

I’ve only sent a handful of emails to the Productivityist team over the last year. Slack allows us to focus on using email for other areas of our work. If this was done via group email, it is easy to see how this could flood an email inbox with unnecessary information. Training Documentation. Slack gives us that.

Email 40

Email Agenda International Collaborate 40

The Small Business Blog

OCTOBER 18, 2007

If you don’t, you’ll be last on the work and service agenda, that means you business suffers. Thanks Paul Legal Outsourcing Said on August 28th, 2008 at 5:43 pm Legal process outsourcing deals in legal research,document review,deposition,intellectualproperety,IPR,transcription,patents,copyright,research. Pay on time.

2007 100

2007 2008 2009 2006 100

Musings of a High-Level Executive Assistant

AUGUST 16, 2010

I answered that while it is nice to have friends to go to lunch with occasionally, I mention how I was groomed the same way by all the CEO’s offices where one never knows if they befriend you at the office for hidden agendas. I often turn these extra documents in before my first interview or bring them to the interview.

Temping 40

Temping Cover Letter Interviewing Resume 40

Admin Awards

DECEMBER 1, 2021

For example, when Ludwig noticed her Executive’s one-on-one meetings with team members were taking twice as long as necessary, she suggested team members come to the check ins with an agenda — a move that saved her leader several hours each week. “For example, have specific conversations about when to use text and when to use email.

Administrative Professionals 52

Administrative Professionals Confidence Retirement Mentoring 52

Stephanie LH Calahan

MAY 20, 2011

Here's a tip: you talk to, email several people a day. As my business continues to grow from it's inception in 2004, I've added a lot more to my agenda, including blogging on my website, guest blogging, writing articles for e-zines and in print for local magazines, creating a monthly newsletter and doing public speaking.

Social Media 276

Social Media PowerPoint Facebook Gifts 276

Productivity Bits

JULY 18, 2011

We have a lot on our agenda, and we carry an oversized to do list that limits our ability to use strategy and plan our day to achieve our goals. Instead, prioritize tasks that you need to clear from your agenda because they are more pressing. Please signup to my email list to receive free updates from Productivity Bits.

Agenda 100

Agenda Goals Social Media 2011 100

The Office Professionals Place

APRIL 11, 2010

This weeks agenda has the same items as last weeks and again nothing is resolved. Sunday, April 11, 2010 Acknowledge the Elephant in the Room Here we go again another Monday morning meeting. It is a difficult meeting to attend because it is a time waster - unproductive and boring.

Agenda 100

Agenda Filing 2010 IAAP 100

Brilliantly Better

JULY 6, 2010

I started to test a few projects and also begun to write the documentation. I wasn’t from their league, I was just a strange guy who gave up a fancy job at a radio just to write stupid documentations in French. Or that a “requette” means in fact “an SQL query”? Well, these little things made that job a little less boring.

2010 99

2010 AT&T Promotion Learning 99

Productivityist

MAY 17, 2016

When I’m trying to get something out of my head, I don’t want to see everything else on my agenda. Once that’s done, I copy and paste the drive document to my writing app of choice for blog posts – Byword – and get it ready for WordPress. I want to work intentionally with as little friction as possible.

Agenda 45

Agenda AT&T Google Email 45

Allwork

MAY 22, 2025

This meeting could have been an email. Employees often sit through discussions that could have been handled by email, a shared document, or a quick message. Come in with an agenda and stick to it. Asynchronous tools can help teams collaborate without constant scheduling. Thats a recipe for wasted time.

Google Docs 191

Google Docs Collaborate Agenda Calendars 191

Success

JANUARY 21, 2025

Offer Written Summaries Provide follow-up emails or documentation to show important points and ensure they understand and are on board. For example, after a meeting, send a recap email summarizing actions and timelines. For example, send agendas ahead of meetings so they can prepare their responses.

Agenda 240

Agenda Collaborate AT&T Email 240

Success

NOVEMBER 18, 2024

Written communication skills : Emails, reports, meeting summaries, proposals and letters are all examples of written communication. Whether you’re writing an email, an internal report, a recommendation letter or a meeting summary, it’s crucial that you know how to write clearly and succinctly.

Skills 245

Skills Assertiveness Mentoring International 245