Stephanie LH Calahan

JANUARY 26, 2011

  The situation: Tweet "Rob" is a project manager that is responsible for a number of projects across the world and he needs to keep track of all of them.    I LOVE basecamp I have used it to coordinate many different projects where team members are all over the place. How will you use Basecamp?

Central Desktop 100

Central Desktop Basecamp Google Docs Management 100

Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

Filing 100

Filing Calendars Networking Email 100

Clutter Coach

DECEMBER 15, 2017

Do some filing. Get that pile off your desk and into the file drawer. Note: this works best if you have a good filing system, meaning one that isn’t overstuffed and that you can find things quickly in. Again, it works best with a good filing system. Divide it up into categories like to do list and file.

Filing 100

Filing Expenses 2016 AT&T 100

Office Dynamics

APRIL 8, 2016

Here are some tips and key questions to ask managers and executives as requests for your time are made throughout the week: When possible ask that projects and tasks be given to you verbally so you can ask clarifying questions and better understand the work that is being given to you. Find out who else has information related to the project.

Management 100

Management Administrative Professionals International Mentoring 100

Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Office management qualifications are useful for many reasons.

Management 52

Management Payroll Fax Suppliers 52

All Things Admin

DECEMBER 18, 2020

As admins, we’re always trying to organize all the pieces and parts of our professional lives – from workspaces to meetings to travel plans. Go to your human resources department and ask to see your employee file so you can write down all of the job titles, dates, and salary details for each position you’ve held with your current company.

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Cover Letter Resume Business Cards Networking 98

Office Dynamics

JANUARY 19, 2009

Do you touch base with your assistant every morning (face-to-face or by telephone) to discuss the day’s priorities, appointments, meeting preparation, department issues, phone calls, and project updates. Have your assistant place your hard copy mail in assorted color files to speed your reading and determine priority items.

Fax 100

Fax Filing Travel Phones 100

Office Dynamics

JANUARY 19, 2009

Do you touch base with your assistant every morning (face-to-face or by telephone) to discuss the day’s priorities, appointments, meeting preparation, department issues, phone calls, and project updates. Have your assistant place your hard copy mail in assorted color files to speed your reading and determine priority items.

Fax 100

Fax Filing Travel Phones 100

Stephanie LH Calahan

NOVEMBER 1, 2013

When I travel, I take my laptop and Kindle Fire. I always synch all of my files from my main Mac computer in my home office to Dropbox so that I am sure to have all of them handy while on the road by using the app on my phone and tablet. I have a data package on my phone and tablet so I can work from anywhere regardless of Wifi.

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Time Zones 2003 Lifestyle Dropbox 100

Practically Perfect PA

APRIL 1, 2014

Event Management, Project Management, Human Resources and Finance have become a big part of my job. In the past I’d be answering phones, taking memos and maintaining files – nowadays you are an extension of your Executive. Indeed, this is not your mother’s admin role anymore.”

Finance 100

Finance Salary Filing Project Management 100

Office Dynamics

APRIL 12, 2010

They are used to managing their own e-mail, making their own travel arrangements, and setting up their own appointments. They will be juggling more projects than they ever thought possible. Many new executives who have never had an assistant before have a picture in their mind of someone who answers the phone, types, and files.

Mentoring 100

Mentoring Meeting Minutes Social Media Filing 100

Office Dynamics

APRIL 12, 2010

They are used to managing their own e-mail, making their own travel arrangements, and setting up their own appointments. They will be juggling more projects than they ever thought possible. Many new executives who have never had an assistant before have a picture in their mind of someone who answers the phone, types, and files.

Mentoring 100

Mentoring Meeting Minutes Social Media Filing 100

Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy? It houses so much more than a file index. Pile Tamer My favorite is: the Pendaflex Pile Smart Project Sorter. Smart Phone!! And it's a PHONE!

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

Professional Assistant Blog

JANUARY 28, 2008

Home About Me Advertise Copying Pictures To and From Microsoft Word By The Professional Assistant on Monday, January 28, 2008 Filed Under: MS-Word , Productivity H ave you ever wondered how to copy pictures from and to Microsoft Word ? Do you have a big project coming up and want to show your boss that you can handle this type of task ?

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Microsoft Word Google Docs 2008 Cubicle 100

Office Dynamics

AUGUST 16, 2018

From the first phone call to register for the conference to picking up my name tag, the entire team carried out the professionalism of Joan. If your executive mentions a new project or talk force they will be working with, ask them to tell you more about the mission and the people. I still love the 43 hanging file system.

Mentoring 189

Mentoring Skills Learning IAAP 189

Professional Assistant Blog

OCTOBER 7, 2008

Home About Me Advertise "Stop Watch"ing Your Productivity By The Professional Assistant on Tuesday, October 07, 2008 Filed Under: Organize , Prioritize , Productivity D o you multi-task too much? For example, you want to spend one hour on a particular project. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 Cubicle Google Docs 2007 100

Stephanie LH Calahan

DECEMBER 4, 2009

Check out these Great Reviews by @JanetBarclay » Be Smart About Using the Telephone How much time do you lose playing "phone tag?"  I   Before you pick up the phone to make another call, consider what you are going to say when you get voice mail.    Start Today!

Phones 100

Phones Networking Fax 2010 100

Eat Your Career

OCTOBER 23, 2013

You see, for the past several years, I’ve been using a variety of tech tools to help organize my life and work—appointments, tasks, projects and more. And anything stored on your hard drive can be retrieved from backup files (I use Carbonite for those who are interested). Project Notebook. But now, I’m back to paper (sort of).

Management 100

Management Basecamp Calendars Phones 100

Practically Perfect PA

AUGUST 1, 2013

Speaking with confidence on the phone and forwarding calls. Junior PA: Booking travel and hotels for colleagues . Helping with projects. Establishing and maintaining filing systems. Receptionist: Meeting and greeting important clients . Looking happy and cheerful at all times (even if you are not). Learning to multi-task.

Skills 100

Skills 2003 UPS Agenda 100

Professional Assistant Blog

AUGUST 28, 2007

By The Professional Assistant on Tuesday, August 28, 2007 Filed Under: Organize A re you afraid to talk to your boss about your workload - if you really do feel stressed about the workload that you have? Mention to your boss (in a professional manner of course) that you have X number of tasks, projects, etc. One last note.

2008 100

2008 Google Docs Cubicle 2007 100

Small Business CEO

AUGUST 9, 2013

Here are four tips which outline why a mobile device strategy is the right choice in order to give you extra dynamism, keep staff and project contractors connected and maintain productive remote business affairs: 1. Mobile devices combined with powerful apps essentially allow a contemporary ‘phone to morph into the remote office.

Filing 40

Filing Phones Project Management Google 40

Professional Assistant Blog

JANUARY 31, 2008

Home About Me Advertise Microsoft Outlook Shared Mailboxes Etiquette By The Professional Assistant on Thursday, January 31, 2008 Filed Under: MS-Outlook , Productivity D o you have more than one mailbox in your Microsoft Outlook , other than your inbox? I have shared access to 4 different mailboxes for various products and projects.

Microsoft Outlook 100

Microsoft Outlook Etiquette 2008 Google Docs 100

Professional Assistant Blog

JANUARY 30, 2008

Home About Me Advertise Using Subtotals Function in Microsoft Excel By The Professional Assistant on Wednesday, January 30, 2008 Filed Under: MS-Excel , Productivity D o you have a Microsoft Excel spreadsheet where you have firm names and figures? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Microsoft Excel 100

Microsoft Excel 2008 Google Docs Cubicle 100

Professional Assistant Blog

AUGUST 29, 2008

By The Professional Assistant on Friday, August 29, 2008 Filed Under: MS-Outlook , Organize , Prioritize , Productivity D o you have a to-do list, either on a piece of paper, on Microsoft Outlook or in a planner? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise To-Do or Not To-Do?

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle Google Docs 100

Stephanie LH Calahan

NOVEMBER 19, 2010

"  That was one of the first things she said to me on the phone.  Use your 5-10 minute file Do you keep a 5-10 minute file ?    This is a file that you have that contains activities that would only take 5 to 10 minutes to complete. 

Medical 100

Medical Phones Filing 2007 100

Stephanie LH Calahan

FEBRUARY 10, 2010

» Top 9 Mistaken Organizing Statements There are a number of statements that I have heard people say over the years with regard to their organizing projects.  "   Wanting to do a good job on your projects is admirable.    However, the drive for perfection has ruined the success of many projects. 

Networking 100

Networking Purchasing Filing Fax 100

Stephanie LH Calahan

JANUARY 25, 2011

Work With Stephanie « Productivity and Organization Link Lineup | Main | 6 Tools to Help You Manage Large Projects with Local & Virtual Teams » Listen to Stephanie on Solace Wealth Management on Blog Talk Radio Listen live to Stephanie answer questions about productivity & organization on the Solace Wealth Management show. 

Management 100

Management 2011 Interviewing Fax 100

Professional Assistant Blog

MARCH 10, 2008

By The Professional Assistant on Monday, March 10, 2008 Filed Under: Organize , Prioritize , Productivity E ditor’s note: This is a guest post by James of Organize IT. Projects wouldn’t be moving forward and my goals and plans would be lagging behind… or so it seemed. Home About Me Advertise Has The Bubble Burst?

2008 100

2008 Cubicle 2007 Google Docs 100

Stephanie LH Calahan

MAY 13, 2011

" That is what I heard from her as we were talking on the phone.  OneNote: My Filing Cabinet In The Clouds. create notebooks and files just like I would with paper, but now it is all organized on my computer. I travel by car to see many of my clients, in their homes. " Stephanie you are such a geek."

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

Professional Assistant Blog

AUGUST 23, 2007

Home About Me Advertise How to Organize Tasks Effectively By The Professional Assistant on Thursday, August 23, 2007 Filed Under: MS-Outlook , Organize , Prioritize A task here, a task there! Take the most important task and (this is the important part), only focus on that task (with the exception of someone coming to you, phone calls, etc.)

Microsoft Outlook 100

Microsoft Outlook 2008 2007 Cubicle 100

Professional Assistant Blog

NOVEMBER 1, 2007

Home About Me Advertise Cubicle Etiquette 101 By The Professional Assistant on Thursday, November 01, 2007 Filed Under: Office Gossip , Productivity D o you find that your colleagues are hovering around you when youre on the phone? If you need to talk on the phone, make sure that you keep your voice to a lower volume.

Cubicle 100

Cubicle Etiquette 2008 2007 100

Recruit CRM

JUNE 17, 2021

You should have hands-on experience with web analytics instruments and have imaginative ideas for effective advertising projects, also to develop and manage marketing programs in specific channels. Strong and effective project management skills. Ability to travel as necessary. Ability to quickly adapt to changes and activities.

Social Media 52

Social Media Skills Salary International 52

Stephanie LH Calahan

DECEMBER 30, 2010

What are the key projects to be completed this year?   In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right.    Both are containers for holding files, but one would work better for an "innie" and the other would work better for an "outtie."

Filing 100

Filing AT&T Networking Phones 100

Stephanie LH Calahan

SEPTEMBER 3, 2010

I turned off my email notification a long time ago (about 15 years) because I did not want to be taken out of the important state of concentration when working on projects.  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!   I have never missed it. 

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Email Twitter Fax Networking 100

Stephanie LH Calahan

JULY 18, 2012

  My job was high profile, high travel and high stress.  My FAVORITE 1400 - Any time I had issue with any type of technical issue from my pc or laptop to pager to phone to printer to cell phone, you name it, I dialed 1400 and that group took care of it for me.  Prior to founding Calahan Solutions, Inc.,

AT&T 100

AT&T Payroll Purchasing Filing 100

Stephanie LH Calahan

MAY 17, 2010

Also consider color-coding the index cards by project. Review past files, e-mails, and calendars to fill in specific dates for tasks and appointments. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! If something else comes up, reorder the cards,” she says.

Calendars 100

Calendars Microsoft Excel Interviewing Networking 100

Stephanie LH Calahan

SEPTEMBER 6, 2010

AppleEve   @ StephCalahan a trusty desk diary and pens (colour coded for different types of appointments) roguereporter   @ StephCalahan Microsoft Project. We also both have android phones and when I add appointments on my phone it syncs online and vice versa. Works every time. I added hubby on to view and edit.

Calendars 100

Calendars Twitter Phones Google 100