Professional Assistant Blog

SEPTEMBER 23, 2008

By The Professional Assistant on Tuesday, September 23, 2008 Filed Under: Prioritize , Productivity D o you need extra help with your workload ? Do you feel overwhelmed by the number of tasks that keep getting piled on your desk like a never ending mountain of files? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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2008 Google Docs Cubicle 2007 100

Step It Up VA Coaching

MARCH 24, 2011

A good place to start is to streamline your files and documents. Clean out your file cabinet. Put old client files into storage and only keep active files in your immediate office area. File or toss that pile of papers into your newly streamlined filing system. Clean up electronic files and documents.

Filing 100

Filing Business Cards Fax AT&T 100

Professional Assistant Blog

SEPTEMBER 3, 2008

Home About Me Advertise "Excel"ing to Create Subtotal Row Totals By The Professional Assistant on Wednesday, September 03, 2008 Filed Under: MS-Excel , Organize , Productivity Y our manager sends you an e-mail with a spreadsheet attached. I was able to put the entire report together within a matter of minutes.

2008 100

2008 Cubicle Google Docs 2007 100

The Office Professionals Place

JULY 29, 2009

Their duties include (but are not limited to) answering and screening calls, meeting and greeting clients and customers, maintaining executives calendars, writing correspondence, generating reports, meeting planning, filing, travel arrangements, maintain client/customer data records, supervising others, and the list goes on.

Filing 100

Filing IAAP Fax Calendars 100

The Office Professionals Place

AUGUST 10, 2010

• Report the person and the problem immediately. This incident should have been immediately reported to authorities and the problem and the passenger would have been dealt with accordingly. Log Files As with most other websites, we collect and use the data contained in log files.

2010 100

2010 Filing IAAP Fax 100

Laughing all the Way to Work

MAY 28, 2008

Here is my list: Drafting letters Scheduling meetings Managing boss's time Transcribing tapes Typing correspondence and lengthy documents Organizing yourself and others Filing Setting reminders and following up Managing bring-forward system Making travel arrangements Typing expense reports Managing boss's e-mail account as well as your own Sending (..)

Fax 100

Fax Phones Expenses Filing 100

Stephanie LH Calahan

MAY 13, 2011

You can easily track personal and business finances, quickly see the profit/loss of the business, create invoices, review financial reports, import data AND easily transfer information to Turbo Tax (another program I'd recommend!) OneNote: My Filing Cabinet In The Clouds. We can also generate reports to track our income.

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

Professional Assistant Blog

AUGUST 25, 2007

Home About Me Advertise How to Write Effective E-mails By The Professional Assistant on Saturday, August 25, 2007 Filed Under: A re you the type of person that likes to ramble on and on about something? You want to tell your co-worker that you need to get a report from them within the hour.

2008 100

2008 Cubicle 2007 Google Docs 100

The Office Professionals Place

OCTOBER 26, 2009

“My dog ate the report.&# Log Files As with most other websites, we collect and use the data contained in log files. Look into purchasing an all-in-one fax, printer, and copier. “I don’t like Mondays. I realize today is Wednesday.&# “I got a new job and the orientation is today.&# Got anymore?

2009 100

2009 Filing IAAP Fax 100

Professional Assistant Blog

FEBRUARY 29, 2008

By The Professional Assistant on Friday, February 29, 2008 Filed Under: MS-Excel , Organize , Productivity A re you a Virtual/ Professional Assistant or want to become one? You can then print a summary report to Excel of all of your hours for any time period, for any task, or for any client. Home About Me Advertise Work From Home?

2008 100

2008 Cubicle Google Docs 2007 100

The Office Professionals Place

AUGUST 13, 2009

You have to be able to create a PowerPoint presentation, merge a document in Word, or create a report in Excel. Organization Skills Filing correspondence, organizing a meeting, keeping your bosses calendar, and maintaining your office area are viable skills that all office professionals need to master. Need a filing system?

IAAP 100

IAAP Filing Administrative Professionals Skills 100

Professional Assistant Blog

OCTOBER 17, 2008

By The Professional Assistant on Friday, October 17, 2008 Filed Under: Travel Y ou’re standing in the elevator and everyone is crammed like a can of sardines. No one wants you to report the weather. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? That’s what The Weather Network is for.

Etiquette 100

Etiquette UPS 2008 Cubicle 100

Stephanie LH Calahan

FEBRUARY 25, 2011

It's a great way to save files and photos on the "cloud." Boss needs a copy of annual report? Email the report to the boss while you're sitting by the pool. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 No problem! Part of the Calahan Solutions, Inc.

Dropbox 100

Dropbox Filing Networking Fax 100

Stephanie LH Calahan

DECEMBER 10, 2009

  This past year, many of them have contributed their knowledge to blog postings and special reports I've coordinated.    This past year, many of them have contributed their knowledge to blog postings and special reports I've coordinated.  Click to get posts as we publish Prefer less email?

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Fax Networking 2010 2007 100

The Office Professionals Place

FEBRUARY 2, 2010

and tells you that he needs a report by 10 a.m. This is not a simple report and you will probably need to come in early to have it completed on time. He can be a bit unorganized (those last minute report requests) but he lets me run my own projects without all that micromgmt crap! If possible submit the plan in writing.

Filing 100

Filing 2010 2006 AT&T 100

Professional Assistant Blog

FEBRUARY 20, 2008

Home About Me Advertise The E-tiquette of E-mail By The Professional Assistant on Wednesday, February 20, 2008 Filed Under: Client Service , MS-Outlook E ditor’s note: This is a guest post by Patricia Robb of Laughing all the Way to Work: The Ultimate Secretarial Survival Blog. File e-mails chronologically by date and time.

2008 100

2008 2007 Cubicle Fax 100

Stephanie LH Calahan

DECEMBER 30, 2010

The Wall Street Journal reported that the average person spends over 150 hours per year just looking for information.    In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right.  Well, if you have, you are not alone. © 2010 Copyright Calahan Solutions, Inc. –

Filing 100

Filing AT&T Networking Phones 100

The Office Professionals Place

MAY 11, 2010

The Bureau of Labor Statistics reports that in April, the national unemployment rate is at 9.9 Log Files As with most other websites, we collect and use the data contained in log files. Look into purchasing an all-in-one fax, printer, and copier. Naturally, if unemployment is continuing to rise, so is the need for jobs.

Filing 100

Filing 2010 IAAP Assertiveness 100

The Office Professionals Place

SEPTEMBER 7, 2009

If deadlines cannot be set, a good practice would be to let team members know when you will be contacting them for a status report. Log Files As with most other websites, we collect and use the data contained in log files. Look into purchasing an all-in-one fax, printer, and copier. Everyone will not agree all the time.

Filing 100

Filing IAAP Fax AT&T 100

Stephanie LH Calahan

DECEMBER 29, 2010

  I have so many piles and I don't want to file it all."   If your computer files are organized, you will be able to do a search and find what you are looking for quickly. We get the email notifications and save them to a file on our computer (we do not print them).  Make Sure You Back it Up!

Credit Card 100

Credit Card Filing Email Networking 100

Stephanie LH Calahan

JANUARY 26, 2011

Basecamp Both Joanne Lang and I recommended Basecamp. ( [link] ) The tool gives the ability for various team members to communicate and report in on status and there are some fantastic dashboard tools that give you an overall look at various sub projects.  How will you use Basecamp?   You can find more at [link]. 

Central Desktop 100

Central Desktop Basecamp Google Docs Management 100

Laughing all the Way to Work

SEPTEMBER 21, 2007

Your company may have a strict policy on what they want you to include in the signature line and what it should look like, but generally you would include your name, title, company name and address, telephone and fax number. Tip for filing emails: If it is necessary to file a hard copy of the email. 4 percent of women”.

Etiquette 100

Etiquette Filing Email 2005 100

Stephanie LH Calahan

MAY 31, 2010

Get Your Special Report: Priority Setting - Working on the Right Things PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

Fax 100

Fax Networking Twitter 2007 100

Laughing all the Way to Work

FEBRUARY 16, 2008

Your company may have a policy on what they want you to include in the signature line and what it should look like, but generally you would include your name, title, company name and address, telephone and fax number. Tip for filing e-mails: If it is necessary to file a hard copy of the e-mail. 4 percent of women”.

Etiquette 100

Etiquette 2005 Email Filing 100

Stephanie LH Calahan

APRIL 7, 2010

  The National Association of Professional Organizers ( NAPO ) reports that 75-90% of all visits to physicians are stress related.    The less time you waste searching for your keys, reports, bills, etc., family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

2010 100

2010 Goals Networking Health 100

Stephanie LH Calahan

AUGUST 30, 2010

  If you want ideas on how to figure that out, check out the special report on Priority Setting. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665   Make them count.    Did you know, dehydration can cause "brain fog"? Part of the Calahan Solutions, Inc.

Stress 100

Stress Networking Fax Twitter 100

Stephanie LH Calahan

AUGUST 16, 2010

That is one of the reasons that we created our special report: Priority Setting - Working on the Right Things. Get your copy today [link] Special Report about working on the right things) PUTTING IT INTO ACTION "Taking action is the real difference between the super-successful and wannabes. They came up with some great ideas.

Management 100

Management Twitter Networking Fax 100

Administrative Arts

AUGUST 16, 2010

This includes setting up and managing electronic and physical files. Making Travel Arrangements and Compiling Expense Reports. This includes clearing jams from copy and fax machines; ordering toner, ink and other supplies; and being the contact person for machine repairs. Scheduling and Setting Up Meetings. Website Maintenance.

Fax 40

Fax PowerPoint Filing Meeting Minutes 40

Stephanie LH Calahan

APRIL 12, 2010

Get Your Special Report: Priority Setting - Working on the Right Things Major Meltdown in Time Management - Tips to Avoid it Happening To You   5.  Motivation: Create a Work Environment that Enhances Your Goals (@GinaParris Video)   Filing So You Can Find it Again Disorganization Equals STRESS!   Are you a T.V.

Networking 100

Networking Goals Twitter Environment 100

Stephanie LH Calahan

JANUARY 28, 2011

The report is free right? link] Yes, Marcia, the priority setting report is free to anyone that signs up. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 I’ll pass that on to my clients, too. Do you have a “most important” productivity tip? Part of the Calahan Solutions, Inc.

Twitter 100

Twitter Interviewing Phones Networking 100

Stephanie LH Calahan

MARCH 12, 2010

  For some people that is a traditional filing cabinet system, but others might find more success with cubbies in their office.    Many people keep things -- papers, reports, emails, books -- because they don't have set guidelines around how long something should stick around. 

Networking 100

Networking Email Phones Filing 100

Stephanie LH Calahan

JANUARY 22, 2010

  You can get the special report at no cost here: Get Your Special Report: Priority Setting – Working on the Right Things.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 .  Setting priorities and working on the right things came up #1. 

Learning 100

Learning Twitter Networking Goals 100

Stephanie LH Calahan

MARCH 5, 2010

After all, nobody wants to write down "Wasted 90 minutes in Facebook” instead of writing that client report! List Tasks (example) a- Plan Agenda b- Billy Bob’s Review c- Draft budget report d- Clean out my inbox 2.     B Which is more important: “a-Plan Agenda” or “c-Draft budget report”?  

Management 100

Management Agenda Calendars Twitter 100

Laughing all the Way to Work

OCTOBER 11, 2009

Than me That - when should you use it and when should you leave it out? vs. i.e.

Time Zones 100

Time Zones IAAP 2009 International 100

Stephanie LH Calahan

OCTOBER 10, 2012

All of the contact information that you want is in one place - emails, faxes, appts, tasks, file attachments.  Smooth integration of sales and accounting reports with your accounting system or even automated billing. .  (e.g.   4 - Contact Management.   5 - Notes.   12 - Billing and Accounting.

Management 100

Management Social Media Fax Agenda 100

The Small Business Blog

NOVEMBER 10, 2007

I told her I would report this incident to the police, and that I would be happy to help with any enquiry the police wanted to make. I got a tracking number from the TNT lady, called the police, reported the incident and got a crime number, they are making enquiries – how sad is that? Do they have an office in the UK?

2007 100

2007 2008 2009 2006 100

Stephanie LH Calahan

DECEMBER 10, 2010

Create email folders same as you would for word doc and paper files. Review your tickler file, "to do" lists, Outlook tasks, or whatever you use to track your action items. " If I miss a deadline, if I don't return a call or email, if I haven't finished that report - will it kill anyone?

AT&T 100

AT&T Calendars Social Media Stress 100