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Once you’ve set some basic systems in place such as deciding on HOW you want your work week to look, created a project planner, and/or created a timeline, the second key is implementation. Transfer you new work week schedule to your diary or online planner i.e. block out the times. Tell your clients and colleagues that you are only available on particular days of the week/times for certain types of appointments.
"Excuse me, Brianna, but I was reviewing this report and it looks like there's an error in the numbers. I need you to look them over and see what you can find so I can go ahead and submit this to the client today." "Gee, Jennifer, I doubt there are errors, but I'll look it over. I know that you can't add more than two numbers together unless you've got a calculator nearby.
E-Mail me or follow me. Effective Small Business Planning Strategy Planning your small business is the best way to avoid costly mistakes. Outsourcing Options For Small Business Focus on your business, timeshare professionals. You ask a question, I answer! Ask me your small business questions, I will answer them ASAP. How to be successful and eco-friendly.
Do you touch base with your assistant every morning (face-to-face or by telephone) to discuss the day’s priorities, appointments, meeting preparation, department issues, phone calls, and project updates. Have your assistant place your hard copy mail in assorted color files to speed your reading and determine priority items. An example is a red file for urgent mail and faxes, yellow for interoffice reports, green for general mail, blue for junk mail, etc.
Forgetfulness is costing you time, money, and a ton of missed opportunities. In the age of automation, it’s easy to underestimate the power of a well-trained human mind. But memory isn’t just a parlor trick, it's a strategic edge. Human memory is one of the most underrated business skills. Whether you’re managing people, leading sessions, or having high-stakes conversations, remembering names, details, and concepts can be transformative in building trust, absorbing knowledge, and driving perform
One crucial element to successfully managing your solo service business is to manage your time effectively. The first step to doing that is to decide HOW you want your work week to look, and here are my top three tips for helping you achieve that: Break down your month into chunks , for example the first three weeks of each month on a Mon, Tues, Weds, is for one-on-one coaching client appointment with Thurs & Fri being available for group coaching programs.
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One crucial element to successfully managing your solo service business is to manage your time effectively. The first step to doing that is to decide HOW you want your work week to look, and here are my top three tips for helping you achieve that: Break down your month into chunks , for example the first three weeks of each month on a Mon, Tues, Weds, is for one-on-one coaching client appointment with Thurs & Fri being available for group coaching programs.
Home VA Training VA FAQ Podcast Featured Events for Bloggers & VAs Chicago Seen & Heard Saturday, January 24, 2009 at 11:21 am // By: ktcosmos // Category: Travel On the streets of Chicago, lurching from one chilly January adventure to another. Just a few of our stop offs: Quick stop at the Green Mil l, where we enjoyed an Irish Coffee and channeled the filming of High Fidelity and some jazz greats from eras long past.
As part of the bioteams practitioners network I plan to develop some content only available to registered members. By popular request the first item will be a unique members-only Bioteams Reference Card. If you would like to have one of these Bioteams reference cards please register your email here. To find out more about the Bioteams Practitioners Network click here.
I had such fun last week in California. In addition to meeting with CEOs Executive Assistants, I was observing an on-site Star Achievement Series® Certified Trainer* teach one of the modules from my Series. The topics covered that day were: workplace trends, predicting the future, thriving on change, quality performance, administrator skills for success, and what will be required of administrative professionals in the future.
In the climb from contributor to leader, the rules quietly change. If you’re aiming for the summit, the air gets thinner—and what got you here won’t be enough to get you to the top (a concept first popularized by Marshall Goldsmith in his book What Got You Here Won’t Get You There ). What made you successful early in your finance career—technical accuracy, sharp analysis, flawless execution—won’t be what carries you to the next level.
In my recent Office Organization Success ezine I talked about the importance of planning for your long-term business success. This article generated a lot of responses from my readers, and here’s one question in particular that I thought applied to a lot of solopreneurs, and I’ve included my reply to: Great article. Actually I did a plan for 2009 for the first time ever, thinking it’d help to get everything out of my head and onto paper.
Home VA Training VA FAQ Podcast Featured Events for Bloggers & VAs Calling all Northern Arizona Virtual Assistants: Is there anyone out there? Friday, January 16, 2009 at 10:54 am // By: ktcosmos // Category: Life of the Virtual Assistant Northern Arizona Virtual Assistants unite! Join Katie Baird , Loose Ends , and Tara Fort , Versatility4U! next month for an informal group get-together in Prescott.
A Bioteam is a team which has a life of its own and requires an alternative model to traditional command and control. The Bioteam concept is introduced in The Bioteaming Manifesto , described in depth in Ken Thompson's book "Bioteams" and discussed daily in The Bioteams Blog. There are 5 Bioteams "Zones". The Zones are listed in the broad sequence they should be addressed (starting with 1, then 2 etc) and each zone is broken down into a number of "Beliefs" or "Rules". 1.
The most overlooked, yet most critical, element of transformation is preparing people for change. Automation and AI aren't just technical upgrades, they’re cultural shifts which can challenge identities. That’s why change management isn’t a side project—it’s the foundation. In finance, where precision and process rule, navigating change can feel especially disruptive.
I’ve been fortunate to work side-by-side with CEOs, Presidents, and Vice Presidents for more than 35 years. I highly respect and admire these individuals. I always learn a great deal from them. One aspect I love about them is that they have a way of sharing important insights in a unique way. Here is an example of what I mean. A CEO recently wrote: the difference between a Secretary and a fully-functioning Executive Assistant is that a secretary has a series of tasks they perform and the routine
Topic: How to Use Social Networking to Build Your List. . Date: Thursday, February 12, 2009 at 11:00 am EST. . Led by Tracey Lawton. . Social networking is now becoming a must-do business-building activity. It’s an effective and proven way to grow your list and your network base; however the downside is you can easily fritter away several hours a day just on social networking activities…. . … unless that is, you have a system in place for managing your social networking activities and maki
Retailers know the clock is ticking–legacy SAP Commerce support ends in 2026. Legacy platforms are becoming a liability burdened by complexity, rigidity, and mounting operational costs. But modernization isn’t just about swapping out systems, it’s about preparing for a future shaped by real-time interactions, AI powered buying assistants, and flexible commerce architecture.
Home VA Training VA FAQ Podcast Featured Events for Bloggers & VAs Can Virtual Assistants provide social networking support? Tuesday, January 13, 2009 at 11:22 am // By: ktcosmos // Category: Business Strategies/Perspectives , Family Life While many Virtual Assistants already do offer these services, some VAs and clients may actually be wondering, SHOULD they?
What is the best way to introduce bioteaming into any organization or network? I recommend an Experiential Learning approach which allows you to evolve your own unique take on bioteaming which takes full advantage of the hidden learning and experiences you and your organization already have about 'natural teams'. Experiential Learning is a powerful approach to experiential learning which allows you to constantly test and refine new ideas in the light of existing mental models - it is an ideal wa
Do you touch base with your assistant every morning (face-to-face or by telephone) to discuss the day’s priorities, appointments, meeting preparation, department issues, phone calls, and project updates. Have your assistant place your hard copy mail in assorted color files to speed your reading and determine priority items. An example is a red file for urgent mail and faxes, yellow for interoffice reports, green for general mail, blue for junk mail, etc.
Documents are the backbone of enterprise operations, but they are also a common source of inefficiency. From buried insights to manual handoffs, document-based workflows can quietly stall decision-making and drain resources. For large, complex organizations, legacy systems and siloed processes create friction that AI is uniquely positioned to resolve.
Topic: De-Clutter and Organize Your Office Space. Date: Thursday, January 8, 2009 at 11:00 am EST. Led by Tracey Lawton. On this call I’ll be sharing with you simple tips for organizing your office space – whatever the size! And I’ll be teaching you how you can get rid of the paper piles lying around, what to keep, what to throw away, and how to organize it all so that you can find information quickly and easily.
Home VA Training VA FAQ Podcast Featured Events for Bloggers & VAs Roundup #4, Prescott Style: WordPress Wednesday, January 7, 2009 at 11:13 am // By: ktcosmos // Category: Blogging A look at some good posts related to my favorite blogging platform, WordPress. Have you considered combining blogging forces with colleague or other simpatico soul? Here’s a good piece on how-to merge your existing WP blog with another one , along with arguments for merging, by Hendrik Kleinwachter and Mark Hag
Payroll compliance is a cornerstone of business success, yet for small and midsize businesses, it’s becoming increasingly challenging to navigate the ever-evolving landscape of federal, state, and local regulations. Mistakes can lead to costly penalties and operational disruptions, making it essential to adopt advanced solutions that ensure accuracy and efficiency.
Last week when I was in California speaking to administrative assistants at a large corporation, one of them told me how much a compliment from her executive means to her. She said, “When my executive tells me I’m doing a great job, I want to do even more for him.” “I want to go the extra mile; produce quality work; take things off my executive’s plate.”.
You just gotta love social media. First thing this morning, a tweet alerted me that I’m the newest recipient of the VAccolade Business Entrepreneur Award. The VAccolade Award not only recognizes participation at VAnetworking, the world’s largest member-based Virtual Assistant networking association online, but also recognizes the professionalism with which I present myself on the Web, thereby giving me more credibility amongst other virtual assistants online.
Will the 21st Century witness the end of Management as we know it? Can bioteams succeed in creating a competitive advantage where top-down management organizations have failed? Business Process Guru, Peter Fingar addresses these questions in his column in BUSINESS PROCESS TRENDS this month. In addition to offering a fascinating summary of current literature on bioteams, Peter also cites three actual scenarios in which teams made the difference between success and failure.
Technical degrees might open doors—but it’s the soft skills that keep them open. In the face of disruption, evolving workplace dynamics, and rising expectations of leadership, soft skills like communication, emotional intelligence, and presence have become core business essentials—not nice-to-haves. Inspired by stories from her father coupled with her own career journey, seasoned executive Chandra McCormack breaks down how to lead with impact, connect with purpose, and cultivate a workplace cult
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