Professional Assistant Blog

OCTOBER 15, 2008

All you need to do is go through your regular print routine with the following steps: Click File, Print or CTRL-P as the keyboard shortcut. Now select Microsoft Office Document Image Writer. There are other ways to implement this, depending on the software that you are using, but let’s keep this simple for now.

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Productivity Bits

NOVEMBER 18, 2016

A certain amount of piling is inescapable, especially when you are actively working with the documents filling up your workspace. If you are uncertain about the importance of certain documents, make it a priority to ask your superiors or coworkers where they go. Stacked up beside your keyboard is never the right answer.

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Staples Keyboards Filing AT&T 100

Office Dynamics

OCTOBER 15, 2013

Optimize your desk by tackling documents and Post-it notes that take up precious surface space. Dust furniture, remove sticky residue and stains from spilled food and drinks, and wipe down phones and keyboards. Throw away old papers, empty boxes, crinkled notes, and dried-up pens.

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Keyboards Filing Business Cards Administrative Professionals 100

Stephanie LH Calahan

FEBRUARY 18, 2011

On a daily basis, I make liberal use of the following two keyboard keys: 1. File the e-mail, either in a folder or saved as a document. - Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! These Keys Are Your Best Friends. Act on the e-mail. so then do it.

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Email Management Filing Monster 267

Laughing all the Way to Work

JULY 30, 2008

As a secretary I typed letters, answered the phone and did the filing. New executives are computer savvy and are comfortable on a keyboard. An assistant would often be the professional gatekeeper as to who gets in to see the boss and how quickly they get to speak to them on the phone. Why hire an assistant?

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Keyboards Assertiveness Filing Administrative Professionals 100

Eco-Office Gals

OCTOBER 22, 2012

And there is secure, cloud-based software that allows you to pass documents and contracts back and forth between business partners, clients, and vendors. These options are certainly quicker and less costly than managing everything through phone calls and snail mail.

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Basecamp Keyboards Legal Project Management 100

Laughing all the Way to Work

OCTOBER 26, 2008

.© Copyright Patricia Robb 2010 26 October, 2008 Repeating Headers and Footers while in Sections Someone was asking on another site how to repeat a footer for just one section in a document, i.e. a table. She said it would be the same instructions for a table or a document in Word. These are instructions for Word 2003. "I

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Time Zones IAAP Meeting Minutes Holidays 100

Small Business Labs

SEPTEMBER 7, 2010

The major disadvantages we heard are: Limited or no support for most office and business applications Limited storage and printer support Limited ability to import and export data Touch screen keyboard hard to use Lack of multitasking These views match our experience using the iPad.  Browsing   The reason is simple. 

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Laughing all the Way to Work

FEBRUARY 27, 2009

© Copyright Patricia Robb 2010 27 February, 2009 Different spellings: British, Canadian and American I was proofing a document the other day, but since Ive been reading documents from the United States and Canada, I couldnt remember if behaviorial was the American or the Canadian spelling. Lets enjoy our day together.©

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Time Zones IAAP Meeting Minutes Google 100

Laughing all the Way to Work

JANUARY 19, 2009

Meeting documents: some people have it printed single sided and others double sided. It is very hard to follow along when not all members have the document printed the same way. The cure: always answer the phone professionally - this way youre never caught off-guard. Let your fingers do the walking: Quick keyboard sh.

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Time Zones 2009 IAAP Meeting Minutes 100

Laughing all the Way to Work

MAY 24, 2009

spacing To insert a document i.d. or a filename path to your document Insert Footer, Edit Footer On Insert Tab, click on drop down menu for Quick Parts. Then open a new document and paste (Ctrl v). To print the entire screen, press the PrintScreen key and then paste it into a blank document. Choose Field. 411 Look Up 411.ca

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2007 Time Zones IAAP 2003 100

Laughing all the Way to Work

JULY 26, 2009

Recently I was working with someone on an Excel document. They sent an e-mail wondering if any of the assistants could help them export a document from Excel to Word. Unlike Word you will only see the header repeated when you do a print preview or print the document. Let your fingers do the walking: Quick keyboard sh.

Time Zones 100

Time Zones IAAP 2009 Meeting Minutes 100

Service Untitled

APRIL 15, 2011

Let us assume a customer comes into a store to purchase a smart phone. People with experience and some technological knowledge can easily navigate such features as sending and receiving emails, editing Office documents, high-speed Web access, or even using the QWERTY keyboard.

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Medical Purchasing Customer Service Keyboards 48

Laughing all the Way to Work

SEPTEMBER 7, 2009

Coming from a legal background, we were always taught if you are using an acronym or initialism in writing, on the first use you should spell it out and then put the acronym in brackets, which makes a lot of sense and saves a lot of head scratching and searching the document to figure out what the person is referring to. 411 Look Up 411.ca

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Time Zones ASAP IAAP Meeting Minutes 100

Laughing all the Way to Work

DECEMBER 12, 2009

Sometimes e-mail is not the best way to communicate and it needs to be followed up by a phone call or face-to-face short meeting. This also works with your Calendar, which comes in handy if you want to either insert the agenda or another document from Word, or if you need to insert an e-mail. Oh where or where is my password?

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Time Zones IAAP 2009 2008 149

Laughing all the Way to Work

DECEMBER 17, 2008

Be professional on the phone and greet people who come calling, but not everyone needs to get in to see the boss. A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do. Let your fingers do the walking: Quick keyboard sh. Be protective of your boss’s time.

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Time Zones IAAP Filing 2008 100

Laughing all the Way to Work

JANUARY 1, 2009

Now dont forget to put the correct year on your documents. Let your fingers do the walking: Quick keyboard sh. My goal for this blog is to give good tips and ideas and occasionally put a smile on your face as you start your day!Lets Lets enjoy our day together.© © Copyright Patricia Robb 2010 1 January, 2009 Happy New Year!

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2009 Time Zones IAAP 2008 100

Laughing all the Way to Work

MARCH 15, 2009

Other Tasks: If you need to set yourself a Task further to a phone call request or just to set a reminder to do something at a future date, highlight the Tasks folder by clicking on it once and from your Outlook Toolbar press New and it will open a Task for you and you can then proceed as above to set your dates and reminders. Thats great!

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Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

OCTOBER 11, 2009

Let your fingers do the walking: Quick keyboard sh. Patty Buckner North Bay Index by date ► 2010 (26) ► September (2) What's all the fuss about reading contracts? Taking Effective Meeting Minutes ► August (3) Pass it on. Oh where or where is my password? Admin in the Spotlight: Interview with Lynn Holgat.

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Time Zones IAAP 2009 Meeting Minutes 100

The Marq

JANUARY 7, 2010

Arguably, Smartphones are less about the “phone&# and more about the “Smart.&# I’m not presenting an argument that Android phones (G1, myTouch, CLIQ, Droid, and the newly debuted Nexus One – THE Google Phone ) will win over any other phone. I used to use Google Documents for this purpose.

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Laughing all the Way to Work

MARCH 29, 2009

In this new age of not doing anything more than a quick spell check on documents, make sure you do not have any spelling mistakes in your resume. Let your fingers do the walking: Quick keyboard sh. Polish up the ol resume It is all right to send your resume out and see what kind of response you get. Oh where or where is my password?

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Time Zones Resume IAAP Interviewing 100

Laughing all the Way to Work

JULY 29, 2009

Proofing documents can also be funny. Let your fingers do the walking: Quick keyboard sh. In between spurts of laughter, he said that he hadnt been to my desk yet, but I should go and see the junior lawyer because he had asked him to put a letter on my desk earlier. I left his office to the sound of his chuckles behind me.

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Time Zones IAAP 2009 Holidays 100

Productivityist

DECEMBER 22, 2016

A major part of my processing speed is in keyboard shortcuts in my e-mail program. You should look into keyboard shortcuts too. For each step of my process, I have a keyboard shortcut such as CTRL-1, CTRL-2 , CTRL-3, etc. I use my phone for this. The only email I receive on my phone is from those on my VIP list.

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Email Keyboards Phones Project Management 40

Laughing all the Way to Work

AUGUST 29, 2009

Of course my comments are limited because the subject matter is not my expertise, but he relies on my input and corrections to make the document look good. Let your fingers do the walking: Quick keyboard sh. Many times I need to proof text and comment with my thoughts before he even looks at it. Oh where or where is my password?

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Management Time Zones IAAP 2009 100

Musings of a High-Level Executive Assistant

JANUARY 8, 2013

I sat at my kitchen table watching my phone blow up while people were emailing and IM’ing me all at the same time wanting to know why they couldn’t get on the call. I open up a Word document and every time I see something in my emails that needs to be taken care of – I put it on that Word list. Do you use a Blackberry or an iPhone?

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Attire Etiquette Clothes Time Zones 40

Brilliantly Better

APRIL 19, 2010

MacJournal Shortcut MacJournal also features a keyboard shortcut, so every time I feel my idea will be pretty close to a blog post (as opposed to other types of ideas, like blog post series, guest post ideas, strategies or just interesting bits and pieces) I use this shortcut directly. Sid Savara´s last blog.

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2010 Email Twitter AT&T 40

Stephanie LH Calahan

DECEMBER 2, 2009

  Some say the traditional paper planner is the best, while others swear by their smart-phone or on line tool.  Recommended Tool: Smart phone (I use the Nokia E71 & also recommend a Blackberry) [link] is a Hand-held Device great for Business Professional Pros of Planning Tool: Easy to use.

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Calendars Twitter Microsoft Outlook Phones 244

Professional Assistant Blog

MARCH 5, 2008

This saves a bunch of time if you have to do a function several times and there isnt a keyboard short cut. Especially when you are cutting and pasting in a 200 page document!! This repeats the last function you did (ie inserting a row in Excel) if you press the ctrl Y you will keep inserting rows. Does anyone know of a forum for AAs?

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2008 2007 Cubicle PowerPoint 100

Musings of a High-Level Executive Assistant

APRIL 21, 2012

I am not a big fan of touch screen keyboards as they are not a true QWERTY keyboard. The touch screen keyboard won’t give you a fast typing rate because you have to type with one finger versus all 10. If you don’t have it with you, whip out your cell phone and send yourself a text message or email.

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Keyboards Email Phones Budget 40

Success

JANUARY 8, 2025

Things like travel adapters for power outlets and portable power banks (consider those compatible with both phones and laptops) can make your life a little easier and prevent headaches. These include special chairs, cushions, computer stands, keyboards or a mouse that syncs with your computer.

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Lifestyle Travel Project Management Goals 274