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Then the conference broke for the first set of four concurrent labs. Debbie Gross (Strategy) suggested administrative assistants to work at a higher level by using their Outlook calendar like their own personal admin to help keep them on track with the many projects to be managed. Next up: The Glam and Glitz Gala!
Interactive, real-time floor plan views of office, desk, and conference rooms . Interactive, real-time floor plan views of office, desk, and conference rooms . Offices, desks, conference rooms, and other workspaces can be displayed with photos, information, and availability – with sub-inch accuracy. .
Consider what is already on the calendar—your planned events, meetings and appointments—and how much time you realistically have available. Once you’ve gone to the trouble to define your “must do” and “nice to do” items for the week, block time on the calendar for completing them. Don’t block off every inch of your calendar, though.
If you look at your role through this lens, then you’ll stop viewing “calendar management” as an uninteresting part of your job. In this chapter, I cover managing your executive’s calendar before it manages you, setting up and maintaining the “ Ideal Week ” tactic, and auditing your executive’s time.
The subject, Microsoft Outlook 2007 Calendars & Tasks is one I am sure you will draw great tips and tricks from. Microsoft Outlook 2007 Calendars & Tasks. Some use it for both e-mail and calendaring. But few of us know how to get calendaring and tasks to really help us manage our time and workload. Calendars Only.
OFFICE DYNAMICS CONFERENCE RECAP PART III: The Final Day. This article is part 3 of our conference recap. click here for Office Dynamics Conference Recap part 1 and part 2. The training, speaking, coaching and writing Joan devotes herself to, as well as this conference itself, is how she achieves those goals.
At our recent Annual Conference for Administrative Excellence , I surveyed 350 attendees about the topics they would like me to address at future conferences or training events. When it comes to figuring out your soft skills, enlarge your vision; don’t just look at the tasks such as meeting planning or calendaring.
Between conferences and sales meetings and team meetings, my routine feels like anything but. To me, productivity isn’t about mastering all the sections of your life into one manageable calendar. Q: I’m on the road a lot. How can I balance the needs of my business with the calm of a routine ? Quite frankly, don’t try that.
If in person is beyond your budget, we also provide coaching via conference calls. Should your executive ever bring in a coach for you, see it as a good thing! On the other hand, you might request some private coaching. You may also want to invest your own funds to enlist a coach. I have had various types of coaches since I was in my 20s.
I rely heavily on Outlook to help with not only scheduling, but simple reminders, shared calendars, etc. Also, having full access to each person’s calendar is a must. If an exec is unexpectedly out of the office and a meeting that they scheduled needs to be cancelled, you can easily cancel it and manipulate their calendar.
What time is your executive’s flight to Cleveland for the big conference? With a calendar app , you’ll never forget an important date again. Julie will be one of the featured speakers at the 2017 Conference for Administrative Excellence in Las Vegas this October. Enter the specifics – description, due date, etc. –
As an assistant, you are constantly dealing with change and often have to adapt to whatever comes your way, whether it is changing your executive’s calendar or travel, or immediately responding to a crisis. She was a presenter at the Office Dynamics 2015 conference where she amazed everyone with her story and “detour” philosophy.
Use a cultural calendar to avoid setting meetings on holidays. When we entered the virtual conference room it gave us the chance to eliminate distractions and meet in one virtual room, without the hassle and expense of traveling to a central location. . Be cognizant of the time zones. Immersive technology will only get much better.
Color coding your calendar is one of those organizational tricks that most people shrug off. I’m here to tell you – if you aren’t color coding your calendar, you’re missing out. Color coding your calendar allows you to see how your time will be used at a glance. Every person’s needs are different.
A few ideas: Attend industry conferences. I literally write these into my weekly calendar to make it a priority. Volunteer to lead the next sales or team meeting to share that really cool idea you learned from the last book you read or the last industry conference you attended. Speak at the next conference.
Each meeting room had its own electronic calendar. Here is a platforms you should check out if you are still using Outlook: Get a room is a simple platform that lets users book conference rooms and add on catering or other services they might need. Here is a how to video on setting up meeting room calendars in Outlook.
Tracy recently attended the Assist Conference and has a very busy role supporting two directors and their teams at the world famous architect firm. Organisation global tele and video conferences. I begin each day by checking the directors calendars, then my ‘to do list’. The Assist Conference and Practically Perfect PA.
If you’re traveling to a different time zone, always double check your calendar to make sure any meeting times are correctly noted. Many have quiet nooks and conference rooms available to conduct meetings, although these may need to be reserved in advance.
Individual focused work, asynchronous communication and video conferences tend to be better remotely. I shared my perspective with Dean that certain types of work are best suited to remote or in-office settings. Highly collaborative work, nuanced conversations, relationship building, and mentorship are often better in-person.
During its Zoomtopia conference, the virtual meeting platform introduced new measures that will help professionals from all over the world to easily work remotely. . In addition to Zoom Spots, the company will integrate email and a calendar into its main app, allowing users to seamlessly move between all work-necessary apps.
For a conventional to-do list experience, you can use the default “List” view, or, if you prefer, you can switch to a “Calendar” or “Kanban Board” view. Today, your calendars may have shifted from the walls to your devices. But that’s no matter, as they have only become more powerful, courtesy of apps like Google Calendar.
Some naturally seek open tables in communal cafes, while others prefer closed-off, private conference rooms. The differences are stark when you look at where different groups of people gravitate towards when setting up a meeting.
Yes, I’m the co-founder of Calendar and a keynote speaker. If I want to write about an industry trend, the plane back from a conference is the perfect spot. As a leader, people are often surprised when they discover my big secret: I’m not a natural writer. But when it comes to putting pen to paper, I’m not the best.
Stop Working When The Workday Ends This one I heard during a keynote address at a conference. About 6 months ago, I allowed Outlook to block 2 hours per day on my calendar as focus time. Time management as an employee is largely going to be our after-work hours, when we need to make best use of our time.
From managing their calendars, emails, and travel arrangements to handling administrative tasks with precision, your efficiency, and professionalism will be in high demand. Specialize in crafting memorable corporate gatherings, such as conferences, meetings, and product launches.
Technology helps them stay better organized by managing calendars and to-do lists. Stay Informed: Encourage your EA to subscribe to technology blogs and other news sources and attend workshops and industry conferences. They can also communicate more effectively through platforms like Slack.
has local conference numbers in the States and 50+ countries, optional toll-free numbers , and audio controls for meeting hosts such as Active Speaker, Individual Mute and Roll Call. also features a scheduling feature which integrates with iCal and Google Calendar. to make conference calls. For Audio Conferencing join.me
If you are going to attend an Assistant industry conference, you will get much more value if you spend a little bit of time preparing correctly for the event. We all know this, and yet all too often an event pops up on our calendar for the next day, and we think, is this tomorrow […].
First Live Video Conference Training. I gave my first video conference workshop for administrative assistants without getting on an airplane! Jasmine found a great facility in town with awesome Cisco technology for me to be able to video conference workshops. Administrative Assistants. with Joan Burge, CEO, Office Dynamics. "It''s
Just wrapped up our first AZVAs “REAL TALK&# conference call , and it made me realize two things: I needed to dust off and update the Calendar of Events for Solopreneurs elsewhere on Loosely Speaking to reflect all that’s in store for 2011. I want to organize a second AZVAs retreat for those of you in the Southwest!
Check their calendar Familiarize yourself with what your boss has scheduled for the week and beyond. Arrange a conference call? Your boss’s calendar is always changing, but it is a good idea to look ahead and be familiar with what is coming up. If you have access to your boss’s Inbox you should be checking e-mails as well.
Donna recently spoke at the Assist Conference and had loads of advice for the audience on how to deal with confidential matters and remain discrete. The minute I arrive at work I have a quick look at my calendar, then make up my to do list. The 2 conferences I would highly recommend are Assist Conference & ACES Conference.
The theme for our 23rd Annual Conference for Administrative Excellence was The Revolutionary Assistant. Our conference was held in October 2016 in Las Vegas. From the survey responses, I created a chart to show our conference attendees the types of issues assistants were having around their executives and communications.
At any given moment we are asked and expected to be: Calendar Managers. Come see Peggy live at our 24th Annual Conference For Administrative Excellence ! Project Coordinators. Correspondence Experts. Facility Managers. Compliance Officers. Office Managers. Bookkeepers. Computer Software Experts. Key Influencers. Negotiators.
Color coding your calendar is one of those organizational tricks that most people shrug off. I’m here to tell you – if you aren’t color coding your calendar, you’re missing out. Color coding your calendar allows you to see how your time will be used at a glance. Every person’s needs are different.
Most places like them to be there at least 30 minutes before they present, so make sure to block that time off in the calendar as well as travel time to get there and back. There is more to it than just putting the date in the calendar. If you read an email or something in their calendar doesn't seem clear - ask!
Tracy recently attended the Assist Conference and has a very busy role supporting two directors and their teams at the world famous architect firm. Organisation global tele and video conferences. I begin each day by checking the directors calendars, then my ‘to do list’. The Assist Conference and Practically Perfect PA.
50 off of your conference registration , from now until the end of the year. Did you miss the 2012 Annual Conference for Administrative Excellence ? You also receive all three of our Online Learning Programs: Managing Your Executive''s Day, 2012 Annual Conference & the 2013 Annual Conference for free! A $447 value!
Daily Calendars. It is easy to place a wrong time or wrong date on a calendar. Or because so many executives are independent, they place events on their own calendars and forget to inform their administrative partner. Gone are the days when administrators simply reserved a conference room and readied it for the meeting!).
One of Candy’s listeners asked her, “How do you see social media changing the face of conferences and live events?&# Thanks for the opportunity, Candy. Watch the interview now ! Candy will answer your questions about the virtual assistance industry, too. Just visit the “ 2 Minutes With a VA FaceBook &# page.
Below are a few examples of general and job-specific goals: Set a professional development goal whether it’s attending a conference, completing an online course or program, reading a certain book or two, scheduling time each week or month for webinars, computer program training, time management courses, etc.
This is a great app for conference call planning that allows you to schedule calls and meetings from all over the world without having to check all of the various time zones. This is great if your company doesn’t have many video conference calls or only have one room with video conference kit. Events and meetings. Miscellaneous.
This is a great app for conference call planning that allows you to schedule calls and meetings from all over the world without having to check all of the various time zones. This is great if your company doesn’t have many video conference calls or only have one room with video conference kit. Events and meetings. Miscellaneous.
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