Professional Assistant Blog

AUGUST 30, 2007

Now you can show your boss the new presentation that they were asking for, without getting your stress level up. Until next time, Take care - of your clutter! You might need to do some formatting on Powerpoint, since it only allows for so many rows.

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PowerPoint Google Docs Cubicle 2008 100

Professional Assistant Blog

JANUARY 14, 2008

Using e-mail is a great tool, especially if you are trying to cut down on company costs via international phone calls and postage fees. Sure, there are times that e-mail is appropriate, such as when you need some sort of record from a client to fulfill their product order. At least you will have proof of it.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

NOVEMBER 19, 2009

Do you find that your staff are not being consistent with their memos, e-mails , the way they answer the phone , etc.? You have to share your secrets with us, if you are not feeling stressed, which I hope you are not. My response to this is: Wow, you are doing the work of 3 people? Ok, I had to squeeze that in.

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2008 2007 Cubicle PowerPoint 100

Professional Assistant Blog

FEBRUARY 25, 2008

Trust me, it can be very stressful! Until next time, Take care - of your clutter! No matter which type of firm you choose, make sure that it’s a perfect fit for you and your employer. You don’t want to end up looking for another job. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you.

2008 100

2008 Cubicle Google Docs 2007 100

Laughing all the Way to Work

JULY 16, 2010

.© Copyright Patricia Robb 2010 16 July, 2010 Guest Blog by Alexis Bonari: 10 Easy Ways to Check and Maximize Time Management Photo from Flickr: Public Domain It’s not always about giving the boss her money’s worth – sometimes, it just feels great to know that work time is being managed well. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Practically Perfect PA

NOVEMBER 17, 2011

Well along with the usual stresses of travelling your boss also has to attend meetings and act professionally when in many cases they are dealing with jet lag and the continuous business activities back in the UK office. If your Director has a smart phone or tablet then do make use of online city guide apps.

Travel 100

Travel Dropbox Attire Time Zones 100

Laughing all the Way to Work

JANUARY 19, 2009

The switchboard can get so busy at times that its just not possible to introduce every call that comes through (except, of course, for those calling for the big bosses). The cure: always answer the phone professionally - this way youre never caught off-guard. January 19, 2009 Patricia Robb said. I am happy to hear from a receptionist.

Time Zones 100

Time Zones IAAP 2009 Meeting Minutes 100

Laughing all the Way to Work

JULY 9, 2010

Before I left I went over my checklists a few times to make sure I had everything and it was stress free each day as I reviewed the lists and checked off the items to bring. The meetings were stress free and I was able to depend on my checklists and templates. Did I phone to get my electricity turned on? 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Holidays 2010 100

Laughing all the Way to Work

DECEMBER 19, 2009

When I receive an initial request for a meeting, I use a meeting form and write down the information I need: who is requesting the meeting, what is the purpose of the meeting, where it will be held and a phone number or an e-mail address and dates that are available. Much easier than searching in Outlook and less stressful.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Professional Assistant Blog

MARCH 10, 2008

Our lives are increasingly hectic and we are bombarded by so much stuff on a daily basis that learning to be productive, so as to handle the stresses of modern life, is a wise move. It’s understandable this has come about. And that’s just for your personal life.

2008 100

2008 Cubicle 2007 Google Docs 100

Laughing all the Way to Work

JANUARY 31, 2010

I sent another assistant a comical card about being stressed out at work. We work in a very busy office so it was a nice surprise for her to receive it and helped put the stress of the office in perspective. She loved it! I dont often promote any businesses from my blog, but I thought this one was worth talking about. (for

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Laughing all the Way to Work

NOVEMBER 22, 2008

An e-mail like the one I received would have been better delivered face to face or by phone in order to get the tone of what the person was trying to communicate. I stop the flow and pick up the phone. It is amazing how quickly a matter can be handled on the phone or in person. This little tip has been a huge time-saver for me.

Time Zones 100

Time Zones IAAP 2008 International 100

Practically Perfect PA

JULY 15, 2015

Well along with the usual stresses of travelling your boss also has to attend meetings and act professionally when in many cases they are dealing with jet lag and the continuous business activities back in the UK office. If your Director has a smart phone or tablet then do make use of online city guide apps.

Travel 100

Travel Suppliers Attire Dropbox 100

Laughing all the Way to Work

FEBRUARY 20, 2010

Minute taking definitely isnt easy, but it doesnt have to be stressful. Below are a few tips so the task is not as daunting: Filling in the blanks I take minutes on a laptop so it is easy to make a template ahead of time which is based on the agenda. (for Lets enjoy our day together.© 411 Look Up 411.ca

Time Zones 100

Time Zones Agenda IAAP 2010 100

Laughing all the Way to Work

OCTOBER 4, 2008

Posted by Patricia Robb at 11:37 AM Labels: Administrative Assistant , kings and queens of the office , problems , professional assistant , royalty , stresses at work Reactions: Newer Post Older Post Home Join me for a Webinar, Sept. Perhaps even on a little royalty as you pass their way. 5, 2010 at 12 p.m. 411 Look Up 411.ca

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Time Zones IAAP Meeting Minutes Holidays 100

Laughing all the Way to Work

MARCH 20, 2010

Many times I am so thankful I had that quick chat or read that email that I was copied on as that was the exact information I needed when they were away. Having a buddy can take some of the stress off and give you assurance that you have someone you can depend on. Yes, it is always nice to have a work buddy. 23, 1 p.m. (for

Time Zones 100

Time Zones IAAP Meeting Minutes 2010 100

Laughing all the Way to Work

DECEMBER 12, 2008

My former boss gave me an excellent reference on paper and by phone. One of the things they stressed was to hire well. If you do have to leave, dont forget to ask for a reference letter. A good reference can go a long way towards getting your next job. I read an interesting article on what management can do to prevent lay offs.

Time Zones 100

Time Zones IAAP Meeting Minutes Holidays 100

Laughing all the Way to Work

SEPTEMBER 6, 2008

If I forgot to bring my laptop with me to a meeting out of town, that would be an almost disaster for me because I prepare my minutes ahead of time on my computer and basically all I have to do at the meeting is fill in the blanks. Another thing to put on your checklist if you are using a laptop is a memory stick. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Meeting Minutes Holidays 100

Professional Assistant Blog

MARCH 6, 2008

Lifes too short to stress out! Until next time, T ake care - of your clutter! You can also check out an article I wrote on " 4 Ways to Cope with Difficult Colleagues " I hope that Ive at least shed some light on your situation and hope that things can get resolved one way or another.

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Gossip 2008 Cubicle 2007 100

Laughing all the Way to Work

OCTOBER 10, 2008

You will also feel more in control of the situation and less stressed. Keeping yourself organized will give your boss assurance that everything is under control and they will feel more secure that you are handling things for them. If you find some are outdated please let me know so I can remove them from this list. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2008 Meeting Minutes 100

Laughing all the Way to Work

MARCH 29, 2009

An interview can be as stressful on those conducting it as on the person being interviewed if the conversation does not flow. A firm but short handshake is all it takes. Be prepared in the interview with your own questions too. I always like the interview to be a conversation, with both sides talking. 411 Look Up 411.ca

Time Zones 100

Time Zones Resume IAAP Interviewing 100

Laughing all the Way to Work

JULY 29, 2009

Humour is a powerful stress reliever if done in good taste, but timing is everything. Its not that Im funny, because Im not, but I find a lot of things funny. Both of these positions were in the busiest offices I have ever worked in, but when the going gets tough, humour seems to abound! 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Holidays 2009 100

Office Dynamics

SEPTEMBER 25, 2015

That is nothing in terms of how much time is saves you and your executive. Reduces stress for both the executive and assistant. For example, if the Executive is in a location with a different time zone or headed into an early meeting or conference. When held regularly, they may only take 5 or 10 minutes a day.

Time Zones 100

Time Zones Calendars Phones Stress 100

Workplace Insight

NOVEMBER 27, 2023

Far fewer employees have laptops (39 percent), mobile phones (40 percent) or tablet computers (13 percent) available to them at work. It can be very stressful for employees if they have nowhere to take a personal call during the day or simply “be alone”.

Collaborate 98

Collaborate Environment Stress Constant Contact 98

Service Untitled

NOVEMBER 10, 2010

. - Global advantages – Different time zones can save money if only needing one shift. Working in call centers are extremely stressful jobs with sophisticated technology and supervisor pressure forcing employees to move from one angry customer to the next without any time to take a breather.

Postal Service 40

Postal Service Customer Service Expenses Social Media 40

Productivityist

JUNE 15, 2020

It can be difficult to keep your mornings consistent when traveling – especially if you’re traveling from one time zone to another and are dealing with jet-lag. The simple fact is that inconsistency, especially with how you wake up in the morning, can pile the stress onto the body. Maintain Morning Consistency.

Travel 52

Travel Health Environment Networking 52

Productivityist

JUNE 15, 2020

It can be difficult to keep your mornings consistent when traveling – especially if you’re traveling from one time zone to another and are dealing with jet-lag. The simple fact is that inconsistency, especially with how you wake up in the morning, can pile the stress onto the body. Maintain Morning Consistency.

Travel 52

Travel Health Environment Networking 52

Allwork

FEBRUARY 26, 2024

They just don’t want to get on that damn train or freeway or whatever it happens to be for an hour each way with a whole bunch of smelly people they don’t know and worry about it being on time and the stress that goes along with that. Do you think that’s more of it or less of it? You had to show up early.

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AT&T Dropbox Collaborate Environment 246

Worxbee

APRIL 5, 2021

It’s easy to get distracted or stressed when you’re thinking about the many other tasks waiting for you! #2. The two minute rule states that if a task comes up that will take you two minutes or less (a phone call, responding to an email, quick data input etc), then you should drop what you’re doing and take care of it.

Calendars 52

Calendars Time Zones Email Management 52

Brilliantly Better

JULY 17, 2010

I think that was also the day when I started to use my app as an excuse for not going out or as a standard answer at the phone. I can get pathological, I warned you… Frustration Level (0 – 100): 5 – That Quartz Core thing proved to be a little bit too time consuming, but in the end everything went well. Complicated.

2010 40

2010 AT&T Learning Promotion 40

Laughing all the Way to Work

JUNE 14, 2009

This does increase the preparation time, but on the day of the meeting it goes very smoothly with no stress. Then it is a simple matter of filling in the blanks on the day of the meeting. To prepare a minute template simply use your agenda and put it in minute format. 411 Look Up 411.ca

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Agenda Time Zones IAAP Calendars 100

Professional Assistant Blog

FEBRUARY 13, 2008

Its either dead quiet or everyone needs you all at the same time. The best way to deal with stressful situations like this is to stop, take a breath and relax for a few minutes. Just getting out the tension will release any anxiety and stress you may have. Try removing yourself from the situation by taking a short walk.

2008 100

2008 Cubicle Google Docs 2007 100

Success

JANUARY 8, 2025

With a lack of commute and a self-made schedule, they also may have more time to spend on hobbies, passions, activities, learning new thingsand of course, experiencing different places. However, this work state can also add stress. Factors like isolation, a lack of stability and the possibility of travel fatigue can take a toll.

Lifestyle 275

Lifestyle Travel Project Management Goals 275

Musings of a High-Level Executive Assistant

APRIL 4, 2013

I opened the phone book and signed up with every single one in town. The amount of skill, pressure, stress, and problem solving differs at each of those levels. The kicker was, since the event was international, there was a time zone difference. Someone’s selfless time, attention, and care. Does that count?

Interviewing 40

Interviewing Temping Resume Agencies 40

The Leader Assistant Podcast

JUNE 1, 2025

And then my executive might come in two hours past when we were supposed to meet and didn’t answer their phone when it was our time to meet. So, like, not only did we not meet by phone, we didn’t meet in person. We honestly, for probably the majority of our 10 years together have been just talking on a phone call.

Phones 52

Phones AT&T Holidays Confidence 52