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Fail to Plan; Plan to Fail – Meeting Planning Success

Office Dynamics

How should each meeting room be set? What type of audio-visual equipment, staging, and production will each room require? Extra time for pre and post set up and tear down (especially true for large-scale stage productions)? It does and it will unless you first have a PLAN and a PROCESS in place to help you.

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SURROUND yourself with a team of experts to make you and your organization SHINE!

Office Dynamics

Not all people who plan meetings are “meeting planners,” nor do all meeting planners start out their careers as meeting planners. Not only did I set the meetings up, but I also took notes (in shorthand no less), transcribed the notes and prepared final reports for dissemination. Procurement and Legal.

Suppliers 226
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Successful Assistants Combine Left and Right Brain Thinking

Office Dynamics

Let’s take for example the task of meeting planning or calendaring for your executive. To achieve your best results, you would schedule meetings or appointments for your executive using both sides of the brain. Words to describe left-brain thinking are: Logic Order Structure Scientific Rules Analytical Methodical.

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What is a Meeting Planner Exactly?

Office Dynamics

Meeting planners work well independently or as a team member. They look for ways to improve the end product and service. They learn through doing, through the professional organizations they belong to, and through outside studies such as Certified Meeting Professional and Certified Meeting Manager programs. .

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Assistants Must Excel at the Fundamentals

Office Dynamics

They feel they have been managing calendars or planning meetings forever so why pay attention. For 28 years, I have been teaching assistants to pay attention to the fundamentals such as meeting planning, travel planning, calendar maintenance, organizational skills, follow-up systems, time management, and communications.

Calendars 223
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Calendar Management for Executive Assistants

Office Dynamics

Meeting planning is a cognitive task. You must think about your manager’s workload, other commitments, travel, upcoming meetings, past meetings, previous week’s schedule. You must keep these things in mind when you are managing your executive’s calendar. Calendar management is an important skill. COGNITIVE task!

Calendars 230
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Multigenerational Communication & Cross-mentorship

Office Dynamics

The diverse team has combined organizational and time management skills, event and meeting planning, business savvy, continued professional development drive and so much more to ensure success and positive outcomes. We are all contributors to that mapping. Knowledge is power.

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