Office Dynamics

JUNE 27, 2012

The results led to our first “ Email etiquette ” story. The “oops” factor: If you need more than two paragraphs to cover your topic, you’re better off using the phone, or attaching a Word* file. Getting a few items is fine – but who wants an email with a dozen files attached?”. Who’s supposed to do what?”.

Etiquette 100

Etiquette Filing Email Calendars 100

Professional Assistant Blog

OCTOBER 20, 2008

Home About Me Advertise Kallout To Research Information By The Professional Assistant on Monday, October 20, 2008 Filed Under: MS-Word , Productivity , Research Y ou’re reading an article for some research that you are doing for our boss. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Microsoft Word 100

Microsoft Word 2008 Cubicle 2007 100

Professional Assistant Blog

JANUARY 29, 2008

Home About Me Advertise Closing Shared Files While Away From Desk By The Professional Assistant on Tuesday, January 29, 2008 Filed Under: Productivity D o you share files on a network within your office? If someone else needs to access information, they can just click the "Read-Only" button.

Filing 100

Filing 2008 Google Docs Cubicle 100

Professional Assistant Blog

SEPTEMBER 27, 2007

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? If you really do have to put a lot of files in a folder, place a rubber band around the folder.

Filing 100

Filing 2007 2008 Cubicle 100

BMT Office Administration

OCTOBER 4, 2022

Time tracking and file tracking. Another way to monitor remote employees is to use time tracking or file tracking software. File tracking uses and benefits. A deeper version of time tracking is file tracking, where employers receive detailed reports on which files were worked on, by whom, and for how long.

Filing 52

Filing 2020 Suppliers Social Media 52

Ian's Messy Desk

FEBRUARY 16, 2012

Even though 6 billion emails are sent every day, almost no one agrees about simple things like email etiquette, how to organize a note, or whether emails are considered private or not. Try to summarize your information so that your recipients are more likely to read the email and actually respond. Read it, respond, and file it.

Email 100

Email Etiquette Filing Forms 100

Office Dynamics

AUGUST 19, 2010

The blog is The Assistant’s Loft and the blogger shares some really useful information for assistants from tips on ordering flowers, phone etiquette, what not to do as an assistant (i.e. I recently came across a blog I grew to love fast. It’s perfect for assistants! Dental care kit (toothpaste, toothbrush, mouthwash). Small umbrella.

Etiquette 100

Etiquette Filing Travel Phones 100

Office Dynamics

AUGUST 19, 2010

The blog is The Assistant’s Loft and the blogger shares some really useful information for assistants from tips on ordering flowers, phone etiquette, what not to do as an assistant (i.e. I recently came across a blog I grew to love fast. It’s perfect for assistants! Dental care kit (toothpaste, toothbrush, mouthwash). Small umbrella.

Etiquette 100

Etiquette Filing Travel Phones 100

Office Dynamics

APRIL 15, 2012

I should have done more investigating but I feel the person who is the “expert” should offer that information. Or for that article or resource you find to give you the details to make informative decisions. One administrator kept a “cool down” file of older items and publications from inside the company. Investigate.

Administrative Professionals 100

Administrative Professionals Etiquette 2012 Filing 100

Professional Assistant Blog

JULY 7, 2010

By The Professional Assistant on Wednesday, July 07, 2010 Filed Under: MS-Excel , Productivity Y our boss calls you over to their office and asks that you send her a list of something that you’ve created in Microsoft Excel. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Click Transpose! Click Transpose!

Microsoft Excel 100

Microsoft Excel 2008 Google Docs Cubicle 100

Professional Assistant Blog

OCTOBER 15, 2008

By The Professional Assistant on Wednesday, October 15, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity Y ou receive an e-mail from your manager. Your manager asks you to create a report of some sort and wants you to send it to a client, but making sure that they cannot manipulate the information.

PDF 100

PDF 2008 Cubicle PowerPoint 100

Professional Assistant Blog

JULY 10, 2009

Home About Me Advertise "Going Green" With Your Documents By The Professional Assistant on Monday, July 13, 2009 Filed Under: Productivity D o you recycle your unwanted papers at work? Do you try to "go green" by not printing e-mails or other documents that you could be e-mailing to others that you want to share this information with?

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

NOVEMBER 20, 2009

Home About Me Advertise Make No Mistakes With Meeting Request Attachments in Outlook 2007 By The Professional Assistant on Friday, November 20, 2009 Filed Under: Meetings , MS-Outlook Y ou sent a meeting request to a bunch of people. Thanks, Richard Posted on 4 January, 2010 11:32 AM soruba Thanks for the information.

2007 100

2007 Agenda 2008 Cubicle 100

Professional Assistant Blog

NOVEMBER 30, 2007

By The Professional Assistant on Friday, November 30, 2007 Filed Under: A re you looking for a way to make sure that others don’t open your letters or packages? Do you have confidential information that you need to send to someone, but want to make sure that it gets treated like registered mail?

Google Docs 100

Google Docs Cubicle 2008 2007 100

The Office Professionals Place

OCTOBER 19, 2009

DO use email when you have to have a “paper&# trail or keep track of information. DO use email for informational purposes (i.e. Phone etiquette is important, remember to leave your name and phone number twice when leaving a voicemail- once at the beginning and then at the end of the call. Need a speaker/presenter?

Phones 100

Phones Email Filing IAAP 100

Professional Assistant Blog

DECEMBER 13, 2007

Home About Me Advertise 4 Easy Steps to Finding Old E-mails By The Professional Assistant on Thursday, December 13, 2007 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you have trouble sifting through hundreds or even thousands of e-mails ? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 Cubicle Microsoft Outlook 2007 100

Laughing all the Way to Work

FEBRUARY 16, 2008

Here are Some Good-Sense E-mail Etiquette Tips E-mail Salutations: Although e-mail is less formal than writing a letter it is still polite to open with a greeting. The following information should be included in your message: 1) The start and end dates of your absence. File e-mails chronologically by date and time. Who are you?

Etiquette 100

Etiquette 2005 Email Filing 100

Professional Assistant Blog

OCTOBER 27, 2008

By The Professional Assistant on Monday, October 27, 2008 Filed Under: D o you have a question? There are over 200 articles of information so far and growing. If you feel that you want to remain anonymous, please note that I never disclose any personal information such as your name, company, etc.,

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

SEPTEMBER 5, 2008

Home About Me Advertise Cover Your Tracks: E-mail Archiving By The Professional Assistant on Friday, September 05, 2008 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you back up your e-mails in Microsoft Outlook ? Then a new person comes in, taking over the work and wonders why they cant find the old file.

Microsoft Outlook 100

Microsoft Outlook 2008 2007 Cubicle 100

Professional Assistant Blog

JULY 17, 2009

Would you prefer the client to calmly and rationally give you information on their issue? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Now put yourself in that persons shoes. Imagine that you were on the receiving end of the conversation. How would you feel?

Customer Service 100

Customer Service 2008 Google Docs Cubicle 100

Professional Assistant Blog

JULY 14, 2009

Home About Me Advertise "Checking In" to a Better Flight By The Professional Assistant on Tuesday, July 14, 2009 Filed Under: Meetings , Productivity , Research , Travel Y ou get an urgent e-mail from your boss asking you to book a flight and hotel. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 Google Docs Cubicle 2007 100

Stephanie LH Calahan

MARCH 25, 2011

Collecting business cards or other forms of contact information is only the first step in networking.  They are then placed in a reference (Rolodex) file by type of business and not the name. From Clutter To Actionable Information. How do you turn them into actionable information? I File Them (Then I Forget Them).

Business Cards 100

Business Cards Networking ASAP Etiquette 100

Professional Assistant Blog

NOVEMBER 18, 2009

Home About Me Advertise Increasing Microsoft Excel 2007s Formula Bar Size By The Professional Assistant on Wednesday, November 18, 2009 Filed Under: MS-Excel , Productivity D o you find that trying to either write or fix formulas in Microsoft Excel can be a pain? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Microsoft Excel 100

Microsoft Excel 2007 Google Docs Cubicle 100

Professional Assistant Blog

NOVEMBER 25, 2009

Home About Me Advertise How to Deal with Inconsiderate Co-Workers By The Professional Assistant on Wednesday, November 25, 2009 Filed Under: Office Gossip , Productivity D o you find that some of your co-workers can be extremely annoying, rude or just plain inconsiderate? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Cubicle 100

Cubicle Gossip 2008 Google Docs 100

Professional Assistant Blog

FEBRUARY 8, 2008

Home About Me Advertise Using Microsoft Office E-mail Templates By The Professional Assistant on Friday, February 08, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you wite reccurring e-mails on a regular basis? On the File menu, point to New , then click Mail Message. On the File menu, click Save As.

2003 100

2003 2007 2008 Cubicle 100

Professional Assistant Blog

OCTOBER 8, 2009

Home About Me Advertise Dealing With Unreasonable Requests By The Professional Assistant on Thursday, October 08, 2009 Filed Under: Organize , Prioritize , Productivity Y ou receive an e-mail , among the many others that you receive each and every day. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 Cubicle Google Docs 2007 100

Practically Perfect PA

FEBRUARY 24, 2012

It seemed that being the ‘go to’ person meant I should be up to speed on company policies and procedures, office etiquette and in-house systems as soon as I started. As a result, there are fewer questions on how to complete a process and people are generally feeling more informed about the workings of the team.

Microsoft Outlook 100

Microsoft Outlook Assertiveness Etiquette Training 100

Professional Assistant Blog

NOVEMBER 14, 2007

By The Professional Assistant on Wednesday, November 14, 2007 Filed Under: Ergonomics , Productivity D o you find yourself typing too much? Click on the picture to find out more information. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Hands Hurt From Typing?

Google Docs 100

Google Docs Cubicle 2008 2007 100

Professional Assistant Blog

JANUARY 4, 2008

By The Professional Assistant on Friday, January 04, 2008 Filed Under: Productivity A re you being asked to check your companys website stats? I have been updating my firms website stats for quite some time now and wanted to share some tips on getting the information correct - the first time. Do you have software in place for it?

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

AUGUST 25, 2007

Home About Me Advertise How to Write Effective E-mails By The Professional Assistant on Saturday, August 25, 2007 Filed Under: A re you the type of person that likes to ramble on and on about something? If you chatter away in your e-mails and are trying to get your point across, this information will be quite juicy for your fingertips.

2008 100

2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

SEPTEMBER 24, 2007

By The Professional Assistant on Monday, September 24, 2007 Filed Under: System Security D o you feel that your colleagues might do something through your computer? If this information ever leaked out, I would get into a lot of trouble. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2007 100

2007 2008 Google Docs Cubicle 100

Professional Assistant Blog

NOVEMBER 26, 2007

By The Professional Assistant on Monday, November 26, 2007 Filed Under: Job Seeking A re you worried about online identity theft online? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Worried About Your Online Resume? Resume Rabbit will make all of this disappear. It only costs $59.99

Resume 100

Resume Google Docs Cubicle 2008 100

Laughing all the Way to Work

DECEMBER 17, 2008

Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it. A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do. Too much information. Be one step ahead of your boss. Be good at tracking things down.

Time Zones 100

Time Zones Filing IAAP 2008 100

Professional Assistant Blog

SEPTEMBER 22, 2008

By The Professional Assistant on Monday, September 22, 2008 Filed Under: Organize , Productivity A re you asked to make reservations for your manager(s) at particular restaurants? You can make the reservation directly through this site and the information gets forwarded over to the restaurant itself.

Restaurants 100

Restaurants 2008 Cubicle Google Docs 100

Professional Assistant Blog

DECEMBER 5, 2007

By The Professional Assistant on Wednesday, December 05, 2007 Filed Under: Client Service , Networking , Productivity D o you want to help your firm exceed in the business world? Only the employees within that company can view the information that they write. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

FEBRUARY 20, 2008

Home About Me Advertise The E-tiquette of E-mail By The Professional Assistant on Wednesday, February 20, 2008 Filed Under: Client Service , MS-Outlook E ditor’s note: This is a guest post by Patricia Robb of Laughing all the Way to Work: The Ultimate Secretarial Survival Blog. Who are you?

2008 100

2008 2007 Cubicle Fax 100

Laughing all the Way to Work

AUGUST 1, 2010

I hope you keep your address book locked up as that would be a very valuable source of information for someone up to no good. I keep mine in an encrypted Word file on my computer. I also have an encrypted file with various other important numbers like my and my husbands social security numbers and the like. Too much information.

Time Zones 100

Time Zones 2010 IAAP Filing 100