Ian's Messy Desk

MARCH 29, 2011

It is now time to put things in order and implement a system that will keep this space organized until spring 2012 and beyond. File and organize: Once you’ve decided on what papers you will keep, set up a filing system that will be easy for you to follow. “Go Through Your Files and Purge Them!

Home Office 100

Home Office Filing Fax 2012 100

BMT Office Administration

OCTOBER 4, 2022

Yet, the COVID-19 pandemic of 2020 threw a wrench into this tried and true system for most companies. If so, there are plenty of employee monitoring systems that allow you to discretely keep track of tasks, work hours, quality of work, and more. Time tracking and file tracking. File tracking uses and benefits.

Filing 52

Filing 2020 Suppliers Social Media 52

Ian's Messy Desk

JULY 27, 2011

Photocopy your message for your own files then send off the original. Have a simple filing system and keep it up to date. Get rid of things that don’t work: pens, gadgets, equipment, etc. Turn off the television. Use a timer to track how you use your time. Relax when you are relaxing and work when you are working.

Management 100

Management Filing Equipment Calendars 100

Practically Perfect PA

JUNE 19, 2012

Files – see my previous blog on my filing system. Office Equipment. I’m a big advocate of assistants having their own office equipment such as a photocopier, printer and shredder. We deal with confidential material all day and it can be awkward sharing equipment with other members of staff.

Staples 100

Staples Equipment Doodle Keyboards 100

Eco-Office Gals

MARCH 7, 2011

These systems are often error prone. So there are some real, tangible, business arguments for document scanning and managing these paper based systems electronically using document management and workflow. The document storage facilities will often have climate and humidity control, Monitoring systems, and Fire suppression.

Agenda 100

Agenda Equipment Environment Filing 100

Step It Up VA Coaching

MARCH 24, 2011

Time to make a clean sweep of your office, your business systems, and even your mind! A good place to start is to streamline your files and documents. Clean out your file cabinet. Put old client files into storage and only keep active files in your immediate office area. Clean up electronic files and documents.

Filing 100

Filing Business Cards Fax AT&T 100

On The Job

OCTOBER 25, 2010

Files are scattered. Family members have dumped various things in your office, including an unused exercise bike, an old video game system and what appears to be the inside of the broken toaster. A blackboard or message system is also helpful so that there is one place where the family can maintain communication.

Home Office 100

Home Office Medical Filing Equipment 100

Worxbee

OCTOBER 18, 2021

Scheduling their own meetings, booking their own travel and accommodation, filing reports and managing their own inboxes are just some of the tasks that should be filed under “not the best operational use of time.” A documented, repeatable system means someone else can do it too (and EAs are great at setting up processes!).

Expenses 52

Expenses Travel Filing Skills 52

Step It Up VA Coaching

FEBRUARY 6, 2014

Or it could be that your files, equipment, tools and work area are so scattered and unorganized that it takes you twice as long to get anything done because you have to do a search and rescue mission first just to find what you need. Also, make sure your equipment is in good working order at all times.

Social Media 100

Social Media Equipment Forms Email 100

Step It Up VA Coaching

APRIL 11, 2013

Or it could be that your files, equipment, tools and work area are so scattered and unorganized that it takes you twice as long to get anything done because you have to do a search and rescue mission first just to find what you need. Also, make sure your equipment is in good working order at all times.

Social Media 100

Social Media Equipment Forms Email 100

Eco-Office Gals

DECEMBER 2, 2010

Think about your own organization and how many paper based systems you still. A purist may say that there is still a green cost to running the IT equipment and my argument would be – fine – I agree. This takes away the need for people print and sign physical documents and helping to change habits.

Carbon Footprint 100

Carbon Footprint Equipment Expenses Budget 100

Practically Perfect PA

FEBRUARY 17, 2014

Deciding which documents their executive should read (assistants should schedule time in the Executive’s diary for catching up on paperwork / reading etc), forwarding documents to other members of staff as appropriate or filing information for a later date. Administrative systems.

Management 100

Management Suppliers Holidays Calendars 100

Practically Perfect PA

AUGUST 1, 2013

Learning how to use and fix a variety of office equipment. Establishing and maintaining filing systems. Getting to know lots of people including senior members of staff. Socialising with colleagues and still being professional. Understanding basic office procedures. Building a reputation as a hard worker. Learning as you go.

Skills 100

Skills 2003 UPS Agenda 100

Practically Perfect PA

JANUARY 5, 2012

This can be quite difficult sometimes because of the amount of information and computer equipment there is to give to a new starter. One of my previous employees also introduced a ‘buddy’ system so that everyone took turns looking after new members of staff. Filed under: Induction Process , Tasks.

Equipment 100

Equipment Filing Policies Twitter 100

Stephanie LH Calahan

JUNE 8, 2011

When purchasing new equipment, pay attention to the energy rating.   We do a lot of work with different clients to help them develop systems that allow them to be paperless.    Most of the time we look at the fax and file it electronically, or delete it.    Reuse, recycle office supplies.

Fax 100

Fax Environment Purchasing Filing 100

Productivity Bits

NOVEMBER 16, 2010

An accordion file is also a great way to organize documents. You will also need a file or folder in which you can put completed papers that you might need at a later date. A filing cabinet is the best place for these files so that they are out of the way but are still easily accessible. Tip #4: Limit Nicknacks.

Filing 100

Filing Calendars Suppliers Email 100

Ian's Messy Desk

AUGUST 13, 2012

It’s a two-part system, a message board and a calendar (see images below). Setting up your system. For example: to do, to pay, pending, and to file. If not, look for a desktop file suited to the décor of the space with hanging files to label with each category. Don’t leave the preparation to the last minute.

UPS 100

UPS Calendars Filing Equipment 100

Tips From T. Marie

MARCH 21, 2012

And don’t use filing as an excuse to ‘need’ an in-office worker, if you haven’t moved to an electronic files system it’s high time you did. Even the medical field , infamous for paperwork, is transitioning to electronic files.

Telecommuting 100

Telecommuting Retirement Attire Filing 100

Small Business CEO

APRIL 25, 2013

This includes a file server, web hosting, and an email system. Providers of cloud services are constantly upgrading equipment and software to stay up to date with changing technology. Businesses that have enterprise systems will find that upgrading their equipment or switching to a new system is prohibitively expensive.

Equipment 40

Equipment Expenses Filing Management 40

All Things Admin

DECEMBER 18, 2020

Go to your human resources department and ask to see your employee file so you can write down all of the job titles, dates, and salary details for each position you’ve held with your current company. You should have two versions of your cover letter – a formal one that can be printed and an electronic version for online submission systems.

Cover Letter 98

Cover Letter Resume Business Cards Networking 98

Small Business CEO

MAY 2, 2013

A good head coach knows how to surround himself with assistants, specialists and equipment that enhance the team’s performance. Cloud-based ECM systems can support your company’s coaching staff with the following benefits: Business Continuity and Disaster Recovery (The Coach). Coaches prepare the team for any and every situation.

Management 40

Management Filing Equipment Forms 40

Stephanie LH Calahan

MAY 13, 2011

OneNote: My Filing Cabinet In The Clouds. create notebooks and files just like I would with paper, but now it is all organized on my computer. But I live and work in less than 200 square feet -- so I don't have the room for a lot of equipment. Find here: steph.bz/EZBackup. Find here: steph.bz/jEB9d4. LNM LOVES Dropbox!

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

Small Business CEO

DECEMBER 15, 2009

Organizations typically rely on a combination of major systems and manual transactions that are done off system. Few have a reliable, quick way of accessing the history of transactions, approval processes and communication between departments that span the various systems. Many of us have compliance requirements as well.

Expenses 40

Expenses Equipment Payroll Customer Service 40

Practically Perfect PA

NOVEMBER 11, 2011

Implement an Executive Voicemail system. The office equipment that you use the most should be near by so that you are not spending large amounts of your time walking around the office. Filed under: Minimising disruptions , Uncategorized. Here are a few ideas to help reduce the distractions and maximise productivity.

Assertiveness 100

Assertiveness Equipment Holidays Filing 100

Stephanie LH Calahan

MARCH 22, 2010

  We create opinions about our systems and processes and convince ourselves that it is the only way to do something.    Now, only with time passing do we understand how limiting their belief systems were!  " Ken Olson, president, chairman and founder of Digital Equipment Corp. "But what.

AT&T 100

AT&T Networking Fax 2010 100

Professional Assistant Blog

MARCH 20, 2008

Home About Me Advertise Thinking Outside the Job Description Box By The Professional Assistant on Thursday, March 20, 2008 Filed Under: Productivity E ditor’s note: This is a guest post by Patricia Robb of Laughing All The Way to Work: The Ultimate Secretarial Survival Blog. Having Trouble Planning A "Non-Religious" Office Party?

2008 100

2008 2007 Cubicle Google Docs 100

Small Business CEO

AUGUST 30, 2012

Oftentimes, we don’t properly file things or put something away because it’s not convenient. Get creative and arrange your office in a way that allows easy access to all your filing systems. Ken designs systems and tools for homeowners and businesses that need storage in places in the midwest like self storage in Chicago and St.

Keyboards 40

Keyboards Filing AT&T Phones 40

The Small Business Blog

MARCH 28, 2010

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk Many equipment manufacturers offer free training to companies that purchase their products. OnlineOffice: Overview Get the Flash Player to see this player. Copyright © 1994-2010 Winweb® · All rights reserved.

Budget 100

Budget Training 2007 2008 100

Recruit CRM

MAY 28, 2020

Enter expense in the system (and learn to categorize the expense). any accountants help to file your business tax returns at the end of the year. Enter receipt of payment. That much is good enough and then you can again seek. Important Finance Terms/concepts.

Finance 52

Finance Expenses 2019 Legal 52

Ian's Messy Desk

FEBRUARY 10, 2011

Options for managing document filing and retrieval. By establishing a consistent system for filing and tracking documents, you will impose a sense of order on your records. This works for business or personal filing systems. There are lots of choices when it comes to filing documents. Related articles.

Management 100

Management Postal Code Filing Equipment 100

Laughing all the Way to Work

DECEMBER 30, 2007

We need to open new administrative files for 2008. This will be a reminder system for me and when it comes time for my next review then I can read over these emails and remind myself of some of my accomplishments so I will be better equipped to fill out a more thorough and well thought out self evaluation.

2008 100

2008 2007 IAAP Email 100

Who's the Real Boss?

MARCH 11, 2019

But back then, before the likes of LinkedIn was born, others didn’t have the ability to be able to look you up and check out your prior experience, and as such I had my work set out for me to win over many of the assistants who were very close to double my age, but who weren’t necessarily equipped with double the experience.

AT&T 52

AT&T Administrative Professionals Skills Mentoring 52

The Small Business Blog

SEPTEMBER 19, 2009

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk A company which takes your dead electronic equipment and smashes it until it becomes modern art! » « Previous Entries This entry was posted on Sunday, September 20th, 2009 at 7:05 am and is filed under Business Ideas.

2009 100

2009 2007 2008 2006 100

Recruit CRM

FEBRUARY 28, 2022

This process can be very time-consuming when done manually, which is why many recruiters are turning to Applicant Tracking Systems and powerful resume parsers. Applicant Tracking We've already touched on how Applicant Tracking Systems can help analyze resumes, but that's not all it can do. More applicants can be screened.

Resume 75

Resume Interviewing Collaborate Phones 75

The Small Business Blog

NOVEMBER 9, 2009

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk Ideas – Small Business Quote of the Week » « Previous Entries This entry was posted on Tuesday, November 10th, 2009 at 8:00 am and is filed under SME News Round-up. OnlineOffice: Overview Get the Flash Player to see this player.

2009 100

2009 UPS 2007 2008 100

The Small Business Blog

MARCH 16, 2010

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk By recognising these opportunities and threats you will be better equipped to deal with them: forewarned is forearmed! OnlineOffice: Overview Get the Flash Player to see this player. Copyright © 1994-2010 Winweb® · All rights reserved.

2007 100

2007 2008 2006 2009 100

The Small Business Blog

MAY 13, 2008

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk The set-up costs for this business are mainly related to computer equipment (including a printer, scanner and digital camera) and software, along with the cost of paying a professional to develop your website. External Links External Links SynergyOne.co.uk

UPS 100

UPS 2008 2007 2006 100