Professional Assistant Blog

JANUARY 7, 2008

Home About Me Advertise Trying to Phone/Fax Internationally? Do you want to fax some documents to a client, but not sure if the fax number you are dialing will be correct? I had the same trouble in the past, since I have to fax quite a few documents to clients on a regular basis. Then you just enter the phone or fax number in the third section. But don’t forget, some office fax machines require you to dial 9 before any numbers, so don’t forget that.

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Fax 2008 International Phones 100

Professional Assistant Blog

SEPTEMBER 30, 2008

Home About Me Advertise Get Rid of Junk Faxes & Telemarketers - For Good! By The Professional Assistant on Tuesday, September 30, 2008 Filed Under: Productivity D o you receive junk mail, junk faxes and the occasional irritating phone call from telemarketers? I get tons of junk faxes and mail at work each and every day.

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Fax 2008 2007 Cubicle 100

Small Business CEO

SEPTEMBER 4, 2013

It’s 2013, and you know that faxing is an antiquated technology. At the same time, you realize that some people still use it, and it’s unprofessional not to have a fax number if someone requests it. An online fax service is a technology that bridges old world faxing with new(er) world email. Here are the key criteria to consider when choosing among the myriad of online fax services: Monthly cost: This is obvious but important.

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Fax 2013 Medical Policies 64

Productivity Bits

AUGUST 17, 2011

Usually this involves a fax machine, scanner, printer, or all 3. Don’t go digging in the attic for the fax machine you haven’t used in years. Obviously, the easiest way to do this is to upload the file directly from your computer or through email. I was able to load the PDF’s either directly from the scanner app, or from email. From any of these apps, the completed forms can be emailed or uploaded to DropBox. Your email will remain private.

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Fax 2011 PDF Dropbox 138

ProAssisting Blog

MARCH 9, 2010

Office Managers E-Learning Modules Outline E-Learning Modules: Part 1 Contact Us Enrollment Login All Posts, Technology, (0) Comments Quick Tip: First thing to do to fix office equipment Submitted by Ethan on December 21, 2009 at 05:51 PM Have you ever had a problem with your computer, fax machine, copier machine or any other computer machine that is essential for you to do your job? Home Blog About Us Who we are About the Program Program Specifics Execs, HR Depts.

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Equipment 2010 Fax 2009 546

The Small Business Blog

MARCH 5, 2013

Although email has lost ground to social media and instant messaging in recent years, it is still one of the quickest ways to get hold of people. Many business people don’t check their social media profiles regularly, whereas any email sent to them will most likely go straight to their smartphone. If you want to guarantee that they will see your message, email is still the next best thing to actually phoning them or meeting in person.

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2013 Email Fax Social Media 161

Office Organization Success

MARCH 2, 2012

Whenever you receive an email from me you will ALWAYS see my contact information at the bottom and know exactly how you can get in touch with me. You will see: My name. My telephone and fax number. My email address (with an active hyperlink). But do you have all of your contact information on the bottom of all of your emails? And why is it so important that you have an email signature? Setting up an email signature is simple to do, and I will tell you how!

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2012 Email Fax Promotion 206

Stephanie LH Calahan

NOVEMBER 15, 2010

Work With Stephanie « Productivity in Bite Sized Pieces - Weekly #Cinch Audiocast Review | Main | Caffeine-Free Ways to Increase Focus & Attention » You Can Steal Time Back From Email A few days ago I received an email from a reader.  As a busy division manager, I frequently find myself wasting time checking, reading and responding to email. " Email is something that many of us struggle with.  But email takes up so much time!

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Email 2010 Fax Networking 182

Stephanie LH Calahan

JANUARY 5, 2011

Work With Stephanie « Start the New Year off with a New Focus on Your Personal Affairs | Main | Listen Live to Stephanie on Edge of Change - Interview with the Experts #Productivity #Organization » Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc. Electronic Information - Email and Social Media E-Mail Efficiency - Cleaning Out Your Inbox [link] -- Cathy Sexton offers some fast and easy tips to manage your inbox.  

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2011 Email Management Social Media 147

The Office Professionals Place

OCTOBER 19, 2009

Monday, October 19, 2009 Choose Your Method of Communication Effectively – Email, Phone, In-person, “Snail&# Mail/Memos Have you ever received an email from someone who just started at the company asking you to do something and you haven’t been introduced? Or what about the barrage of emails that go back and forth on one particular subject and still nothing gets accomplished except the art of confusion? DO use email for informational purposes (i.e.

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2009 Phones Email IAAP 100

Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email. Send emails to others that you would like to receive back. I may only keep the original email if it has attachments. a little more control over email.

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2011 Email Management Forms 211

Laughing all the Way to Work

SEPTEMBER 21, 2007

Email is no longer just for personal use, with all our accepted short forms: LOL, U, GB and a co-worker's favourite, OMG! With the increasing use of email as the first choice for business correspondence it opens a whole new world of dos and don'ts for the assistant.Here are Some Good-Sense Email Etiquette Tips: Email Salutations: Although email is less formal than writing a letter it is still polite to open with a greeting.

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2007 Etiquette 2005 Email 100

Laughing all the Way to Work

NOVEMBER 20, 2007

There are so many things we need to check when we first come into work in the morning: voicemail, email, regular mail and faxes and couriers. Email at least can be flagged as urgent, but your voicemail you have no idea until you listen to it how important it is, so best to check that first. Then I check my email. I usually start from the bottom up and go through the emails, unless something is flagged ‘Urgent’ then I go to that right away.

2007 100

2007 Fax UPS Email 100

Professional Assistant Blog

MARCH 3, 2008

Hopefully, not too many of you were affected by the email system outages yesterday. In this case, commercial email services were affected, but the next time it could be your server at work. Fortunately, it’s easy these days to create backup email accounts. In a worst case scenario, you just jump over to your free web account and send out notices that your normal email is down temporarily. Home About Me Advertise On E-mail Blackouts.

2008 100

2008 2007 Cubicle Google Docs 100

Stephanie LH Calahan

DECEMBER 22, 2010

We May Not Have Heard From You Recently a wonderful reader responded to one of our posts via email to let us know that she had filled out our contact form and had not heard from us.  We May Not Have Heard From You Recently a wonderful reader responded to one of our posts via email to let us know that she had filled out our contact form and had not heard from us.  Steph Click to get posts as we publish Prefer less email?

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2010 Fax Forms Networking 126

The Office Professionals Place

MARCH 4, 2010

Thursday, March 4, 2010 The ‘Bcc’- Friend or Foe On average, we receive over 100 emails per day. In business correspondence, the Bcc, otherwise known as Blind Carbon Copy, is used when the sender wants inform someone of the dialogue, but doesn’t want others to know that the “invisible recipient&# is receiving the email. Friendly Uses • If your email has a large recipient list, you can use the Bcc to hide email addresses and protect recipients privacy.

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2010 Filing IAAP Credit Card 100

Office Organization Success

DECEMBER 15, 2012

Don’t EVER send sensitive financial data via email – even if it is split across two emails. Sending info via email is like sending a postcard via mail. Ask your VA/service provider if she has a Credit Card Authorization form that she can send to you, and you fax back to her. Many business owners find themselves in a situation where they are asked to send their credit card information in order to finalize a business transaction.

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Credit Card 2012 Dropbox Fax 192

Office Organization Success

NOVEMBER 24, 2014

A Welcome Packet is a document – it can either be printed and mailed or digital and emailed – that you send out to your new clients when they sign up to work with you, and cements the relationship you are about to have with them. On this form have space for your client to fill in all their details and a place for them to sign so that they can fax this back to you – and include all the details about your program/service that you’ve already discussed.

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2014 Fax Credit Card Forms 183

Office Organization Success

NOVEMBER 3, 2014

Creating a Client Contact Sheet which contains your client’s name, address, email, phone, fax and any other contact information that you want to keep a record of is a useful template to have. As the majority of your communication is probably done via email with documents going back and forth, you’ll also want to create an individual client folder on your PC.

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2014 Filing Staples Fax 208

Laughing all the Way to Work

APRIL 9, 2008

This person was looking for an administrative assistant and asked for resumes to be faxed to her, but people e-mailed them instead. Here is what she had to say: “What was surprising to me with some of the people who applied for this assistant position is that despite my request to have people fax over their resumes, the majority chose to email me. Even after I added in the ad, no emails. So, if you haven’t heard back and sent me an email, sorry.”

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Job Hunting 2008 Fax Resume 100

Tips From T. Marie

JULY 21, 2016

Fax Machine- At this point, everyone should be capable of sending attachments via email. for those few technophobes that refuse to be dragged into the 21 st century and insist on faxing you, all you need is Nextiva , up to 500 pages a month for just $4.95. We’re well into the 21 st century, so why is it that so many business offices are still using outdated office machines and systems?

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2016 2002 Fax Phones 100

Productivity Bits

OCTOBER 20, 2010

To put it into perspective, try imagining all of your emails from the last month coming to you on paper – now that’s a scary thought! It is entirely possible for you to essentially eliminate the use of paper faxes by using electronic faxing, in which you generate an in-bound fax to the computer system you use. Please signup to my email list to receive free updates from Productivity Bits. Your email will remain private.

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2010 Fax Filing 2011 154

Laughing all the Way to Work

FEBRUARY 16, 2008

Watson Associates gives the following e-mail tips for Email Salutations in her e-bulletin Business Writing Updates: “There are several options for starting an e-mail in North America as our business culture is not as formal as other areas. Your company may have a policy on what they want you to include in the signature line and what it should look like, but generally you would include your name, title, company name and address, telephone and fax number.

2008 100

2008 2005 Medical 2007 100

Laughing all the Way to Work

OCTOBER 9, 2011

I think sending emails to the wrong person is an easy mistake to make because it is so easy and quick to press Send, but not so easy to take it back (and the Recall function really does not work on emails to external people and is only hit and miss on internal emails). Recently I sent about 80 invitations to a dinner by email and then had to send 25 more to another group of people requesting a meeting.

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2011 Fax Self Esteem Email 125

Stephanie LH Calahan

JUNE 8, 2011

  Start with something like electronic faxes.    We use a service that allows a person to fax to a phone number, but rather than a physical fax coming out on our end, it lands in our email in-boxes.    Most of the time we look at the fax and file it electronically, or delete it.  Reduce -- Reuse -- Recycle.    We have heard those words for quite some time now. 

2011 168

2011 Fax Environment Medical 168

The Marq

MAY 6, 2010

TheMarq A Human Perspective on Business and Life IT Infrastructure Management Opening Job Posting I received the email below from one of the recruiters Ive worked with in the past. Expertise defining and implementing monitoring using MS System Center Operations Manager Database knowledge using SQL Server Elissa Naideth Senior Account Manager/Technical Recruiter Kforce Technology Staffing 949-223-1425 949-500-6268 cell 949-660-1458 fax Search SoCal Tech Jobs!

2010 43

2010 Fax Management 2009 43

Tips From T. Marie

OCTOBER 7, 2016

Switch to a fax service that delivers faxes in electronic form to email. One of the most popular excuses many businesses give for needing ‘in office’ personnel is access to files. Some businesses have whole rooms full of metal filing cabinets. Within those metal behemoths are file folders stuffed with paperwork that may or may not be needed in the daily running of the business.

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2016 Filing Fax Expenses 117

Eco-Office Gals

OCTOBER 23, 2012

You can communicate via email; you can use things like Google Docs, Adobe and e-Signature to send documents and contracts; even faxes can be sent and received online thanks to companies like FaxZero and MyFax. Whether it’s appliances, electronics, fax or mailing machines, Energy Star is a label that you should look for when purchasing things for your office. Greenify.

2012 142

2012 Google Docs Fax Credit Card 142

Tips From T. Marie

JUNE 26, 2018

With more of us enjoying job flexibility today, and with the probability of up to 58% of workers expected to be independent contractors by 2027 , if you’re not using your smartphone for more than texting, calls and email you should be. We all know about texting, calling and emailing from our phones, but are you collaborating from it as well? Scan and Fax Email. Admit it, you don’t go anywhere without your smartphone. It’s ok, the rest of us don’t either.

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2018 Dropbox Social Media Credit Card 118

Small Business CEO

MARCH 17, 2014

They might call, fax, email or otherwise solicit you indicating that it’s time to get your business listed in the back of the local phone book, or an applicable business directory of some sort.… Just because your a small business owner doesn’t make you safe from money-hungry scammers looking to separate you from your hard-earned cash. As technology improves, scams become more elaborate.

2014 74

2014 Fax Phones Email 74

Office Organization Success

AUGUST 17, 2009

A Welcome Packet is a document – it can either be printed and mailed or digital and emailed – that you send out to your new clients when they sign up to work with you, and cements the relationship you are about to have with them. On this form have space for your client to fill in all their details and a place for them to sign so that they can fax this back to you – and include all the details about your program/service that you’ve already discussed.

2009 143

2009 Fax Credit Card Forms 143

Jen Lawrence

FEBRUARY 15, 2019

Emails – We hear this a lot but somehow seem to struggle to release ourselves from the constant beckoning of the email notification. Set time frames to check your email and turn off notifications so your mental flow isn’t constantly interrupted. Paperwork – If you need to fill out forms and fax them somewhere or process documents and scan them into a digital management system, make a pile and handle all at once on a regular cadence.

2019 52

2019 Social Media Fax Clothes 52

On The Job

MARCH 11, 2019

Need to write a tough email? You probably don't need a dictionary, thesaurus, maps or a fax machine if you can do that work online. I've known people in my life who are so into cleanliness and order that you could eat off their garage floor, surrounded by gardening tools that stand at attention like little soldiers.

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2019 Fax Environment Filing 100

Stephanie LH Calahan

SEPTEMBER 3, 2010

I turned off my email notification a long time ago (about 15 years) because I did not want to be taken out of the important state of concentration when working on projects.  100 emails a day x 220 work days a year.   4 seconds times 100 emails = 400 seconds 400 seconds time 220 work days a year = 88,000 seconds 88,000 seconds divided by 60 = 1466.666667 minutes 1466.666667 minutes divided by 60 = 24.44 HOURS A YEAR LOST TO EMAIL PINGS!

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2010 Email Fax Twitter 189

Office Organization Success

FEBRUARY 26, 2010

Creating a Client Contact Sheet which contains your client’s name, address, email, phone, fax and any other contact information that you want to keep a record of is a useful template to have. As the majority of your communication is probably done via email with documents going back and forth, you’ll also want to create an individual client folder on your PC.

2010 155

2010 Filing Staples Fax 155

Professional Assistant Blog

NOVEMBER 18, 2009

Posted on 21 April, 2010 5:12 AM Post a Comment Post a Comment Newer Post Older Post Home Subscribe to: Post Comments (Atom) Subscribe to Posts via Feed Subscribe to Posts via Email Featured Posts Write An Effective Out Of Office Assistant Message Cubicle Etiquette Get A Job With A Thank You Letter How to Copy Tables from Word to Powerpoint Want to Decorate Your Cubicle/Office?

Microsoft Excel 109

Microsoft Excel 2007 2009 2008 109

Professional Assistant Blog

NOVEMBER 25, 2009

Posted on 21 April, 2010 4:03 AM Post a Comment Post a Comment Newer Post Older Post Home Subscribe to: Post Comments (Atom) Subscribe to Posts via Feed Subscribe to Posts via Email Featured Posts Write An Effective Out Of Office Assistant Message Cubicle Etiquette Get A Job With A Thank You Letter How to Copy Tables from Word to Powerpoint Want to Decorate Your Cubicle/Office?

2009 152

2009 2008 Cubicle 2007 152

Eco-Office Gals

DECEMBER 17, 2013

Reduce paper use by emailing when possible. A combo fax machine, printer, photocopier and scanner uses less energy. Businesses across the UK are being wasteful. They are wasting energy and they are not being money-savvy, despite being in such tough economic times. Squandering valuable cash and energy is bad for the environment and your wallet. Besides, more and more consumers are choosing businesses based on their green credentials.

2013 116

2013 Equipment Purchasing Fax 116

Eco-Office Gals

FEBRUARY 3, 2015

This can include business addresses and mailing information, telephone numbers, email addresses, a fax number, and alternate websites or URLs. This allows potential clients to email you directly from your website to request more information, a consultation or even to offer work. You probably know that you need a personal website to help generate leads and to build your brand.

2015 122

2015 Fax Resume Google 122

Professional Assistant Blog

JUNE 8, 2010

Posted on 16 June, 2010 1:14 PM Post a Comment Post a Comment Newer Post Older Post Home Subscribe to: Post Comments (Atom) Subscribe to Posts via Feed Subscribe to Posts via Email Featured Posts Write An Effective Out Of Office Assistant Message Cubicle Etiquette Get A Job With A Thank You Letter How to Copy Tables from Word to Powerpoint Want to Decorate Your Cubicle/Office? Home About Me Advertise Overlapping Calendars In Microsoft Outlook? Really?

Microsoft Outlook 131

Microsoft Outlook Calendars 2010 2008 131

Professional Assistant Blog

JULY 16, 2009

Post from: Administrative Assistant Tips 0comments for this post Post a Comment Post a Comment Newer Post Older Post Home Subscribe to: Post Comments (Atom) Subscribe to Posts via Feed Subscribe to Posts via Email Featured Posts Write An Effective Out Of Office Assistant Message Cubicle Etiquette Get A Job With A Thank You Letter How to Copy Tables from Word to Powerpoint Want to Decorate Your Cubicle/Office? Home About Me Advertise Windows 7: Will It Be Like XP or Vista?

2009 100

2009 2008 2007 Cubicle 100

Professional Assistant Blog

DECEMBER 31, 2007

0comments for this post Post a Comment Post a Comment Newer Post Older Post Home Subscribe to: Post Comments (Atom) Subscribe to Posts via Feed Subscribe to Posts via Email Featured Posts Write An Effective Out Of Office Assistant Message Cubicle Etiquette Get A Job With A Thank You Letter How to Copy Tables from Word to Powerpoint Want to Decorate Your Cubicle/Office? Home About Me Advertise Co-Workers Annoying You?

2007 122

2007 2008 Cubicle Google Docs 122

Jen Lawrence

FEBRUARY 15, 2019

Emails – We hear this a lot but somehow seem to struggle to release ourselves from the constant beckoning of the email notification. Set time frames to check your email and turn off notifications so your mental flow isn’t constantly interrupted. Paperwork – If you need to fill out forms and fax them somewhere or process documents and scan them into a digital management system, make a pile and handle all at once on a regular cadence.

2019 40

2019 Social Media Fax Clothes 40