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Home About Me Advertise "Going Green" With Your Documents By The Professional Assistant on Monday, July 13, 2009 Filed Under: Productivity D o you recycle your unwanted papers at work? Do you try to "go green" by not printing e-mails or other documents that you could be e-mailing to others that you want to share this information with?
Home About Me Advertise Want Confidential Documents to Stay Confidential? If you would like more information on keeping your documents safe, take a look at the "How Safe Are Your Documents?" Until next time, Take care - of your clutter! For more information, visit www.reditag.com.
Home About Me Advertise Trying to Phone/Fax Internationally? Do you want to fax some documents to a client, but not sure if the fax number you are dialing will be correct? Do you want to fax some documents to a client, but not sure if the fax number you are dialing will be correct? Until next time, Take care - of your clutter!
Chat by phone or video conferencing, record meetings, and share screens to keep each other up to date, even if you’re continents apart! Cloud-Based File Storage: Tired of attaching documents to emails and relying on track changes to keep up with multiple people editing the same files? I use the TimeZone Converter by TimeAndDate.
O ne of my readers asks: With Word 2007, is it possible to create a “cliff notes&# version of a document using the Styles function or Macros? Here are the 7 steps to creating a “cliff notes&# version of your document: Cut the piece of text that you would like to remove from your document. Whats next?
Do you find that your staff are not being consistent with their memos, e-mails , the way they answer the phone , etc.? This way, everyone will be using the exact same documents , spreadsheet , etc. Just make sure to protect the documents, spreadsheets, etc. so that they dont get changed.
Here are the simple steps on how to copy tables: Open your Word document that contains the table. This actually is quite easy to do. Open Powerpoint and click on File, then select New, then Blank Presentation. You will see this screen at the bottom.
With the introduction of virtual meetings and teleconferencing people can communicate with each other in different timezones and locations very easily and a great deal cheaper than the cost of a flight. Pros: Multiple locations across all timezones. Pros: Multiple locations across all timezones.
With the introduction of virtual meetings and teleconferencing people can communicate with each other in different timezones and locations very easily and a great deal cheaper than the cost of a flight. Pros: Multiple locations across all timezones. Pros: Multiple locations across all timezones.
Do you find that you are being bombarded with updates to the same files time and time again? Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document). You spend quite a bit of time copying and pasting everything together. I completely forgot about that.
Many are checking emails, making calls and accessing documents, explains Cint CEO Bo Mattson. Many businesses work with colleagues and clients in different timezones, so they may need to work non-traditional hours to communicate with people across the world. Is this obsessive? Not in today’s world.
Photocopy all publications one after another, whether it be via the document feeder, the glass pane or both. The copier will now spit out all of the documents , in the order that you asked it to do it in, 10 copies for each bundle. The copier will then scan in all of the information in the order that you want it in.
You need to be able to find certain documents on your cubicle walls for easy reference. Try to keep your documents, pictures, etc. Try to keep the pictures on a professional level, so obviously dont hang anything that might be lewd, harmful to others cultures or has a picture of something illegal on it.
Additionally if you have equipped your manager with all of the information they need to deal with any emergencies, they will be able to cope without you being there to help, particularly if they are in a different timezone. If your Director has a smart phone or tablet then do make use of online city guide apps.
7%), but the document size is the same. You can not e-mail a document with 30 such pictures because size is over 10 MB. Richard Posted on 9 October, 2008 10:52 AM Anonymous How can I resize all the 30 picture of a word document, Please advice. 10comments for this post Anonymous These actions dont change the picture size.
I always synch all of my files from my main Mac computer in my home office to Dropbox so that I am sure to have all of them handy while on the road by using the app on my phone and tablet. I have a data package on my phone and tablet so I can work from anywhere regardless of Wifi. Got time for a spa massage? Stay hydrated!
If people place items on my desk or chair, I will simply place it back at the top of my mail tray and prioritize all documents as needed. People have to understand that each person prioritizes their work their own way. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you.
Participants do have to concentrate on a conference call so think about the time of day when your manager seems particularly focused. Do ask if they are in a different timezone to you. Conference calls do actually take a little more time to organise than a usual face-to-face meeting but the basics should be the same.
Depending on where you are in the world, working on different timezones to your clients can be tricky but with plenty of planning and preparation in the lead up to your trip, your service needn’t be compromised. This may sound obvious but check timezones before you go to ensure you operate as you would from home.
I have gotten in the habit of doing this frequently during the day and hardly even think about it until the system shuts down for some reason and then I breathe a sigh of relief when I open the document (by pressing Ctrl + o by the way) and find that I have not lost any of my work. Ctrl + a - Selects the whole document.
Additionally if you have equipped your manager with all of the information they need to deal with any emergencies, they will be able to cope without you being there to help, particularly if they are in a different timezone. If your Director has a smart phone or tablet then do make use of online city guide apps.
Meeting documents: some people have it printed single sided and others double sided. It is very hard to follow along when not all members have the document printed the same way. The cure: always answer the phone professionally - this way youre never caught off-guard. January 19, 2009 Patricia Robb said. 411 Look Up 411.ca
Now select Microsoft Office Document Image Writer. There are other ways to implement this, depending on the software that you are using, but let’s keep this simple for now. All you need to do is go through your regular print routine with the following steps: Click File, Print or CTRL-P as the keyboard shortcut.
From here, click on the particular label that you want to use and click New Document. You can use this feature by: 1. Clicking Tools, Letters and Mailings, Envelopes and Labels. Click on the Labels tab. This will allow you to have a blank sheet in front of you and you can add all the information into each label and then print them off.
Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders. This will prevent clutter, but dont put too many file folders in the hanging file folder, since it could break over time.
spacing To insert a document i.d. or a filename path to your document Insert Footer, Edit Footer On Insert Tab, click on drop down menu for Quick Parts. Then open a new document and paste (Ctrl v). To print the entire screen, press the PrintScreen key and then paste it into a blank document. Choose Field. 411 Look Up 411.ca
A “Question and Answer” document where you spell out how you work sets the tone for the entire relationship. Times to call: Clients like to know when you’re available. Share your office hours (including timezone) and let them know you’re a phone call or click away. with a higher fee).
Recently I was working with someone on an Excel document. They sent an e-mail wondering if any of the assistants could help them export a document from Excel to Word. Unlike Word you will only see the header repeated when you do a print preview or print the document. To automatically insert a new row at the end of a table.
Many companies these days have specific rules against importing outside mail into their Exchange system, not only for security and confidentiality reasons, but also because of document retention issues. Posted on 3 March, 2008 12:04 PM The Professional Assistant Hi Jodith, Excellent point.
Coming from a legal background, we were always taught if you are using an acronym or initialism in writing, on the first use you should spell it out and then put the acronym in brackets, which makes a lot of sense and saves a lot of head scratching and searching the document to figure out what the person is referring to. 411 Look Up 411.ca
No matter if you are crossing over multiple timezones or simply want to be able to go to the park and work outside, creating your freedom is possible. I like having a long battery life and having the full functionality of the Windows Platform on my phone. My calendar syncs with my Apple products as well.
Be protective of your boss’s time. Be professional on the phone and greet people who come calling, but not everyone needs to get in to see the boss. Be very selective and guard their time. A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do.
Other Tasks: If you need to set yourself a Task further to a phone call request or just to set a reminder to do something at a future date, highlight the Tasks folder by clicking on it once and from your Outlook Toolbar press New and it will open a Task for you and you can then proceed as above to set your dates and reminders. Thats great!
In this new age of not doing anything more than a quick spell check on documents, make sure you do not have any spelling mistakes in your resume. Polish up the ol resume It is all right to send your resume out and see what kind of response you get. There are still jobs to be had, you just have to find them. 411 Look Up 411.ca
Proofing documents can also be funny. In between spurts of laughter, he said that he hadnt been to my desk yet, but I should go and see the junior lawyer because he had asked him to put a letter on my desk earlier. I left his office to the sound of his chuckles behind me. What a start to a Monday morning. 411 Look Up 411.ca
Many times I need to proof text and comment with my thoughts before he even looks at it. Of course my comments are limited because the subject matter is not my expertise, but he relies on my input and corrections to make the document look good. If you find some are outdated please let me know so I can remove them from this list.
Sometimes e-mail is not the best way to communicate and it needs to be followed up by a phone call or face-to-face short meeting. Most times dragging and dropping into my Tasks works for me, but if the e-mail and attachments are needed, then click on the Insert Tab and choose Insert Item and then you can choose the e-mail you want.
I would not recommend using underlining for emphasis in an electronic document as underlining a word usually means you are linking to something else. Sometimes a better way to communicate would be picking up the phone or meeting someone face to face. This is the commonest form of color blindness, but it affects only.4
The “oops” factor: If you need more than two paragraphs to cover your topic, you’re better off using the phone, or attaching a Word* file. Quick fix: Pretty obvious here: Use your organization's internal phone book’s Employee Search tool to verify names and ensure that you have the right person in mind. states or nations.
Far fewer employees have laptops (39 percent), mobile phones (40 percent) or tablet computers (13 percent) available to them at work. References www.kpmg.com/US/en/IssuesAndInsights/ArticlesPublications/Documents/real-value-of-engaged-employees.pdf www2.deloitte.com/uk/en/pages/human-capital/articles/introduction-human-capital-trends.html
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