Stephanie LH Calahan

FEBRUARY 7, 2013

  Creating a PDF file (one that can be read easily regardless of the computer it is being opened on) used to be cumbersome. You either needed to purchase expensive software or have a graphics person create the file for you. The other day my client asked me how to create a PDF file. "  ~Meggin McIntosh.

PDF 100

PDF Filing Microsoft Word Expenses 100

Productivity Bits

JUNE 20, 2017

We’ve all been there: Keeping and storing documents that we deemed important throughout the years only to walk into the home office space one day and see a mountain of papers staring back. Another great feature of quality scanners is the ability to make documents searchable. It is helpful to have a scan, discard, and file system.

Home Office 100

Home Office Filing Google Docs Credit Card 100

BMT Office Administration

DECEMBER 19, 2022

If you aren’t part of HR or are new to the department, you may not know which employment records you need to keep on file. After all, the US Department of Labor has some stringent requirements for employee files, including some federal laws. Hiring documents. What is employee recordkeeping and why does it matter? Compensation.

Medical 52

Medical Payroll Filing Legal 52

Andrea Kalli

OCTOBER 6, 2010

It’s the Carbonite iPhone app which allows me to access the online files that Carbonite has backed up from my desktop. The good: it allows users to browse, view and share backed up files on the move at anytime. So far that I see, it supports viewing of image files, all Office docs such as.doc,docx, etc.,

Filing 100

Filing 2007 PDF Email 100

Andrea Kalli

OCTOBER 6, 2010

It’s the Carbonite iPhone app which allows me to access the online files that Carbonite has backed up from my desktop. The good: it allows users to browse, view and share backed up files on the move at anytime. So far that I see, it supports viewing of image files, all Office docs such as.doc,docx, etc.,

Filing 100

Filing 2007 PDF Email 100

LEADERASSISTANT.COM

NOVEMBER 22, 2023

Well, today I found an email I wrote to myself in March 2020 where I documented the idea of writing this list of tools, so I figured it’s time. Buzzsprout When you host a podcast, you don’t upload your audio files to Apple Podcasts, Spotify, etc. So now, I use Zoom to record all of my podcast interviews.

Email 86

Email Filing Purchasing 2016 86

Eco-Office Gals

MAY 29, 2018

Check out the list below: Go Paperless – Are you still printing out documents and sending correspondence through the postal service? There is software that can be used to draft documents, store files, and email correspondence electronically eliminating, or at least, reducing the need for physical paper.

Carbon Footprint 140

Carbon Footprint Postal Service Telecommuting Environment 140

Ian's Messy Desk

MARCH 1, 2012

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. File it in a Reminder file or in your file cabinet.

PDF 100

PDF Filing Policies Purchasing 100

Small Business CEO

JULY 5, 2013

With flexible working and Bring your own Device (BOYD) policies becoming the norm, it is increasingly difficult for business owners to keep track of one of their most valuable company assets, i.e. their business-related documentation. Image and video files, as an example, can be heavy on storage. Database File Photo via Shutterstock.

Management 40

Management Filing Legal Medical 40

Ian's Messy Desk

JANUARY 15, 2014

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files.

PDF 100

PDF Filing Policies Purchasing 100

BMT Office Administration

MAY 31, 2022

He put Laura in charge of going through a bunch of drawers with instructions to make folders to organize papers of current worth, box up other documents that somebody might need down the line, and toss insignificant and old material. Many serve as supporting evidence when the company files taxes or gives reports to other federal agencies.

Management 52

Management Legal Policies Filing 52

Tips From T. Marie

JUNE 26, 2018

Documents on the Go. Yet another reason to ditch the file cabinet and move your files to the cloud; file access on your smartphone. If you’ve ever had someone request a document when you’ve been out of the office you are bound to appreciate a cloud storage app. Easily access and share documents on the go.

Social Media 126

Social Media Credit Card Dropbox Staples 126

Success

NOVEMBER 17, 2021

Diverse integrations with other workflow apps, task management, internal documents, real-time chat and around-the-clock live support make ClickUp a contender in any battle for best productivity app. Stay Focused is a free app, although it does offer some in-app purchases. Trustpilot : 4.4 Google Play : 4.5 Aggregate : 4.1.

2022 352

2022 Basecamp Google Google Docs 352

BMT Office Administration

OCTOBER 4, 2022

Time tracking and file tracking. Another way to monitor remote employees is to use time tracking or file tracking software. File tracking uses and benefits. A deeper version of time tracking is file tracking, where employers receive detailed reports on which files were worked on, by whom, and for how long.

Filing 52

Filing 2020 Suppliers Social Media 52

Clutter Coach

NOVEMBER 17, 2014

This category includes bills, medical forms to file, an insurance or telephone plan to compare with what you have now, information about a product you intend to buy and a list of activities put on by a group you belong to. Be careful about filing too much. Most people’s file cabinets are neglected paper graveyards.

Medical 100

Medical Filing Credit Card Legal 100

BMT Office Administration

DECEMBER 13, 2022

Three years later, in 2017, Trello was purchased by Australian software company Atlassian, best known for being the creator of Jira, another project management software. For instance, if a task has complicated instructions, you can attach a Word file to the card that explains the work in more detail. What does Trello offer?

Management 52

Management Project Management Forms Calendars 52

Eco-Office Gals

OCTOBER 12, 2012

But rather than allowing employees to purge periodically by dumping everything in the trash, adopt a policy of de-cluttering that involves frequent bouts of cleaning and filing, as well as encouraging employees to recycle everything they can. Old-school filing is wasteful on every front. Modular storage furniture.

Filing 100

Filing Environment Purchasing Policies 100

Practically Perfect PA

FEBRUARY 17, 2014

Administration of documents. Assistants should manage the administration of documents on behalf of their manager. Assistants should also ensure that all confidential documents are securely locked away or shredded. Purchase orders, invoices and expenses. The same applies for board papers and board level reports.

Management 100

Management Suppliers Holidays Calendars 100

The Office Professionals Place

AUGUST 22, 2010

Sunday, August 22, 2010 Miscommunication, Misfiled, and Misplaced = Misrepresentation A work day consists of filing, answering phones, greeting visitors, and a host of communication efforts with coworkers, supervisors, and customers, plus other duties and responsibilities that can get overwhelming. Lets grow together!

Filing 100

Filing Finance 2010 IAAP 100

The Small Business Blog

MARCH 15, 2013

Here are just some of the things that can be associated with specific customers in your system: Documents: You are able to attach word documents and other types of media to the CRM profiles in your database. Quotes: Keep track of any quotes that you send out to clients in the Cloud CRM app too.

PDF 100

PDF Filing Expenses Purchasing 100

The Office Professionals Place

FEBRUARY 10, 2010

This is the time of year that most people stress over because we are waiting for documents like W2’s, mortgage statements, 1099’s, and other information in order to file taxes. Log Files As with most other websites, we collect and use the data contained in log files.

Filing 100

Filing Expenses Purchasing IAAP 100

Productivity Bits

AUGUST 25, 2011

It can provide pricing and even reviews so you can see whether your purchase is worthwhile. Document Scanner. Often, documentation goes missing, receipts seem to vanish into thin air, or sending a copy of something requires you to find the nearest Kinkos. College student? Auditors beware, receipts have gone digital. Google Docs.

Phones 100

Phones Google Docs PDF Google 100

Eco-Office Gals

JANUARY 15, 2013

Also, when it comes to office equipment that uses paper, purchase an all-in-one copier, printer and scanner (preferably one that is refurbished) and refill your print cartridges a couple of times before discarding them. Get reusable paper products.

Clothes 100

Clothes Purchasing AT&T Equipment 100

Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork.

Management 52

Management Payroll Fax Suppliers 52

Tips From T. Marie

FEBRUARY 28, 2018

Although I have an office printer for the rare occasions when a client may need a traditional letter or document mailed via snail mail, I seldom remove the dust cover. Online technology is my thing, so I utilize electronic files, cloud storage, social media and email on a regular basis. Do you need additional information from invitees?

Holidays 100

Holidays Gifts Purchasing Social Media 100

The Office Professionals Place

OCTOBER 8, 2009

File According to Sara Caputo, OfficeArrow’s Productivity Guru, 80% of what is filed is never looked at again. If possible, “Go Green,&# eliminate the paper clutter and file documents electronically. If you are reverting to electronic filing, be sure to have a backup just in case your computer crashes.

Filing 100

Filing IAAP Finance PDF 100

The Office Professionals Place

JUNE 7, 2010

If my files were lost, how could I do my job effectively? Backup electronic files. Most businesses have an IT department that may take care ensuring that your files can be accessible if your computer crashed. But what if the IT department couldn’t access those files either? Organize paper files.

Filing 100

Filing Administrative Professionals 2010 IAAP 100

Productivity Bits

DECEMBER 8, 2011

When people rent their office space rather than purchase, they are not forced to remain in one place. At the beginning, a business is not necessarily cash-rich; they have enough money to purchase the equipment they need and to begin operations, but they have not shown a profit yet. Renting Means Flexibility .

Purchasing 100

Purchasing Expenses Negotiating Equipment 100

Office Dynamics

FEBRUARY 25, 2014

TinyScan turns your iPhone into a mini scanner for documents, photos, receipts and other texts. With TinyScan, you can scan your documents at anywhere and store or email them as PDF files. Or they can take several pictures and send a multipage document to you with the entire trips receipts collected. LinkedIn Card Munch.

Business Cards 100

Business Cards PDF Social Media Phones 100

Eco-Office Gals

OCTOBER 23, 2012

You can communicate via email; you can use things like Google Docs, Adobe and e-Signature to send documents and contracts; even faxes can be sent and received online thanks to companies like FaxZero and MyFax. Purchase Energy Star products. You might also want to do a bit of looking into Merchant Anywhere and Leaders Merchant Services.

Google Docs 100

Google Docs Fax Credit Card Purchasing 100

The Office Professionals Place

AUGUST 13, 2009

You have to be able to create a PowerPoint presentation, merge a document in Word, or create a report in Excel. Always proofread a document prior to sending it, good proofreading includes printing the document for review. Utilize spell check and review the document for grammar errors. Need a filing system?

IAAP 100

IAAP Filing Administrative Professionals Skills 100

The Office Professionals Place

MAY 31, 2010

Look at it this way, if there is a document that needs to be proofread and we don’t find the mistakes, that document is going to make a huge impact. Receivers of the document may get the wrong interpretation or the wrong impression. Log Files As with most other websites, we collect and use the data contained in log files.

Filing 100

Filing 2010 IAAP Fax 100

Eco-Office Gals

DECEMBER 2, 2010

This takes away the need for people print and sign physical documents and helping to change habits. use; holiday forms, purchase order sign-off, invoice sign off, expenses, just to name a few. It is well documented that staff that work from home are often more content, more organized and more productive and they take less sick time!

Carbon Footprint 100

Carbon Footprint Equipment Expenses Budget 100

Eco-Office Gals

MARCH 1, 2012

In other words, you don’t have to purchase an entire package of unneeded gadgets and circuits just to get the one you do need. Sync your files online and collaborate in real-time. Many cloud services use a pay-as-you-go model. The cloud saves paper.

Carbon Footprint 100

Carbon Footprint Phones Expenses Purchasing 100

The Office Professionals Place

JANUARY 21, 2010

Now Google can help you do things like…… Google Docs – Create and share your online documents, presentations and spreadsheets Google Voice - Don’t have time to listen to voicemails? Log Files As with most other websites, we collect and use the data contained in log files.

Google 100

Google Google Docs Filing IAAP 100

The Office Professionals Place

MARCH 4, 2010

• You can Bcc yourself in an email so that you can receive a copy and file it away electronically as a follow-up on a later date or for informational purposes. Log Files As with most other websites, we collect and use the data contained in log files. Look into purchasing an all-in-one fax, printer, and copier.

Filing 100

Filing Credit Card Email IAAP 100

Stephanie LH Calahan

JUNE 8, 2011

When purchasing new equipment, pay attention to the energy rating.   When possible, purchase biodegradable or recyclable products or products made from recycled materials.    Most of the time we look at the fax and file it electronically, or delete it.    Reuse, recycle office supplies.

Fax 100

Fax Environment Purchasing Filing 100