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Home About Contact Me Links Sitemap 10 Tips for Taking Effective Phone Messages Posted by Ian McKenzie Written on October 14, 2010 If youre new here, you may want to subscribe to my RSS feed. Write it down on a piece of paper, preferably a phone-message pad. Or, if you prefer, you can subscribe to my blog posts by e-mail.
Make phone calls, have meetings and other social tasks. Child Car Seat Covers Leave a comment Subscribe to blog posts by Email The Essential Motivation Handbook The Zen Habits Handbook for Life! If you need a snack, nutritionists suggest low-fat yogurt and fruit. Breath deep, drink cold water, etc.
Test you telephone skills with this simple quiz: How quickly should you pick up a ringing phone? Answers Answer a ringing phone by the third ring. If your phone system shows internal vs. external calls, alter your greeting appropriately. What should you say when answering? When is the best time to call someone? and 9:00 p.m.
Phone ringing? When I’m doing important work, I also switch off my phone. Comment by Tim Wilson on July 7, 2010 @ 8:23 am Trackbacks Leave a comment Subscribe to blog posts by Email The Essential Motivation Handbook The Zen Habits Handbook for Life! Or defer it to a later period. 12 – Block out distractions.
Remove everything else - pens, stapler, toys, gadgets, phone, monitor, etc. Comments Trackbacks 8 Tips to Help You Clean Off Your Desk ~ Lockergnome’s Doing It 10 Tips to Help Keep Your Desk Clean | Ians Messy Desk Leave a comment Subscribe to blog posts by Email The Essential Motivation Handbook The Zen Habits Handbook for Life!
name, address, phone number) will be used. Refuse to give out personal information on the phone, through the mail or over the internet unless you have initiated the contact or you know who you’re communicating with. Six points for consumers : Ask how personal information (eg. Determine whether it will be shared with others.
I believe Tony Robbins said that the art of communicating a “word&# or “meaning&# to another human, consists of 3 parts: The written word: 17% – Tone of voice: 34% – Body language: 49% This means an email is very inefficient (17%), while talking on the phone is worth 51% (17+34). That is worth a whopping 100%.
Make all your outgoing phone calls at the same time. 5) Plan your phone calls Time spent on a phone call can easily get out of hand if you don’t have a plan in place. Take encouragement or learn a lesson from your past experience and use it to move on to new challenges and opportunities. Organize your errands into a single run.
Don’t answer the phone or e-mail. Comments Trackbacks Tweets that mention Learn to Say No | Ians Messy Desk -- Topsy.com Set Healthy Boundaries at Work | Ians Messy Desk Leave a comment Subscribe to blog posts by Email The Essential Motivation Handbook The Zen Habits Handbook for Life! Use that time to catch up on work.
She trains, consults, and publishes handbooks that contain phrases for discussing performance. Handbook topics include Linking Time Management To Results, Linking Customer Service To Results, and others. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!
Work With Stephanie « Personal Productivity & Organizing Link Lineup | Main | Handbook for Life: 52 Tips for Happiness and Productivity » Oh No! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Productive & Organized Home Contribute to P&O!
When placing calls, respect the time of other employees by immediately asking if you have phoned at a convenient time or should call back later. The Executive Assistants Tool Box How to Clean and Organize Your Desk Leave a comment Subscribe to blog posts by Email The Essential Motivation Handbook The Zen Habits Handbook for Life!
Think you can successfully study the details of a report while talking on the phone and reading your horoscope? So hang up the phone, find a quiet place and focus. Comments Trackbacks Stuck | Fried Optimism Leave a comment Subscribe to blog posts by Email The Essential Motivation Handbook The Zen Habits Handbook for Life!
The signature automatically displays at the end of every message and typically contains contact information such as your full name, department, web page, and phone/fax numbers. Leave a comment Subscribe to blog posts by Email The Essential Motivation Handbook The Zen Habits Handbook for Life! Comments No comments yet.
Technology improvements to cell phones and remote desktop computer access can make it possible to work from virtually anywhere. Comment by Tania on June 1, 2010 @ 6:41 am Trackbacks Leave a comment Subscribe to blog posts by Email The Essential Motivation Handbook The Zen Habits Handbook for Life!
Get a single notebook and use it to record notes, phone numbers, web addresses, ideas, to-dos, etc. Create a list or binder of regularly referenced material, such as phone numbers, and keep it accessible in a desk drawer. Schedule filing time at least once per week. To be more productive, allocate 15 minutes each week.
Watson Associates, author of Business Writing Basics, The Minute Taker's Handbook, and Biztips — Grammar Collection 1, gives the following email tips for Email Salutations in her e-bulletin Business Writing Updates: “There are several options for starting an e-mail in North America as our business culture is not as formal as other areas.
Work With Stephanie « Handbook for Life: 52 Tips for Happiness and Productivity | Main | Tips to Go Almost Paperless » Save Time Doing Simple Things that ADD UP to Major Time Savers There are a number of simple things that you can tweak to give you loads of extra time in your day, week, month and even year.
We May Not Have Heard From You | Main | Save Time Doing Simple Things that ADD UP to Major Time Savers » Handbook for Life: 52 Tips for Happiness and Productivity There are a lot of great blogs out in cyberworld that cover topics of organization and productivity. Archive Network with Steph Is This You? Certainly not all at once.
Make all your outgoing phone calls at the same time; organize your errands into a single run; reply to e-mail; etc. Comment by Ian McKenzie on May 14, 2008 @ 8:36 pm Trackbacks Top 5 Posts for May 2008 Leave a comment Subscribe to blog posts by Email The Essential Motivation Handbook The Zen Habits Handbook for Life!
Then, you’re back in the office after a long unplanned break: the message light on the phone is blinking; both your e-mail and hard-copy in-boxes are overflowing; last week’s next actions are now overdue; you staff and my manager all want a piece of you; and you just want to go home a crawl back into bed.
Use the notebook for everything you want to keep track of: to do lists, grocery lists, client meetings, phone calls, dreams and goals. Pick a half-dozen little items that can be completed in 5 minutes each or less (an email you need to send, a phone call to make, something to look up on the internet.) a 6x9(ish) spiral notebook.
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