Office Dynamics

MARCH 24, 2015

Tips to help you be more productive in your day. Be sure to mark your calendar for April 1 – 30 and check out our daily informative and fun blogs. During the entire month of April, we will be posting daily blogs written by myself and special guests who love the administrative profession. Feel free to respond to our blogs every day!

Administrative Professionals 100

Administrative Professionals Assertiveness Etiquette Travel 100

Stephanie LH Calahan

MARCH 25, 2011

Thanks to Lauren Davidson of ARoundTuit Organizing & Productivity. I enter data from business cards into a cloud based Customer Relationship Management system that can sync with the contacts, calendar and tasks in my mobile. I do as I advise people when I consult on business and social media etiquette. Scan, Save & Use.

Business Cards 100

Business Cards Networking ASAP Etiquette 100

Professional Assistant Blog

NOVEMBER 20, 2009

To do this, open up your scheduled meeting in the calendar that you are using and click on “Forward as iCalendar&#. If you want to update the calendar, you would have to make the changes in the meeting request directly. This way, they will be more inclined to read the e-mail properly.

2007 100

2007 Agenda 2008 Cubicle 100

Make or Break Moments

FEBRUARY 1, 2010

I didn’t find a lot on the Internet to answer that question – sure would love your thoughts – but I did find an old article by Darren Rowse on Problogger offering IM Etiquette tips. Most involve contacting a blogger of which you are a fan but some can translate to building relationships with customers over the computer: 1.

2010 100

2010 2009 Customer Service 2008 100

Professional Assistant Blog

AUGUST 28, 2008

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?

Microsoft Outlook 100

Microsoft Outlook Time Zones 2008 Cubicle 100

Laughing all the Way to Work

APRIL 5, 2010

That makes it difficult when I am supposed to be organizing his calendar, but since I am responsible to organize his time and in spite of my frustration, I have to make it work. So what can you do when your boss is ruining your perfectly scheduled calendar? Internal meetings can usually be changed more easily so start there.

Time Zones 100

Time Zones IAAP 2010 Calendars 100

Laughing all the Way to Work

NOVEMBER 8, 2009

Secure the date and time in his or her calendar, taking into consideration travel time if outside the office. State the purpose of the meeting in the calendar appointment as well as who will be at the meeting (i.e. Enter it in calendar. Meeting with Mr. Brown and Ms. If it is an internal meeting, has a meeting space been booked?

Time Zones 100

Time Zones IAAP Calendars Meeting Minutes 100

Laughing all the Way to Work

FEBRUARY 19, 2009

What is the proper etiquette when addressing or writing to a President? Here is a video link on the proper etiquette to address a President. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Why do we not use their full name?

Time Zones 100

Time Zones IAAP Etiquette 2009 100

Laughing all the Way to Work

AUGUST 15, 2009

Here is some common-sense etiquette: Screen your calls: Subscribe to call display. However, I think our etiquette hasnt caught up with the technology. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Minute taking made easier.

Time Zones 100

Time Zones IAAP Etiquette Phones 100

Laughing all the Way to Work

SEPTEMBER 19, 2008

My boss likes me to print his weekly calendar on Monday so he can see at a glance what he has for the week so I clip that to the front of the folder. I then print his daily calendar and slip that in the left pocket of the folder and on the right side I put everything he will need for the day. I do this for each day of the week.

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Laughing all the Way to Work

MAY 24, 2009

To set a recurring 9-5 meeting (as opposed to clicking all-day meeting) I dont like the all-day meeting settings as they are out of sight at the top of the calendar and easily missed. His calendar then shows blocked time and nobody misses seeing that he is away. Your bosses calendar will now show Monday to Wednesday blocked from 9-5.

2007 100

2007 Time Zones IAAP 2003 100

Laughing all the Way to Work

OCTOBER 10, 2008

If that is not happening, schedule yourself in their calendar. Keep up to date on their calendar and look ahead to see what is coming up and what your boss might need to prepare for that. Keep up to date on their calendar and look ahead to see what is coming up and what your boss might need to prepare for that.

Time Zones 100

Time Zones IAAP 2008 Meeting Minutes 100

Laughing all the Way to Work

FEBRUARY 22, 2009

Posted by Patricia Robb at 6:13 PM Labels: Administrative Assistant , etiquette for addressing officials , professional assistant Reactions: 2comments: Carol Bory said. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Dealing in real time.

Time Zones 100

Time Zones IAAP Meeting Minutes 2009 100

Office Dynamics

APRIL 26, 2016

A stellar Executive Assistant must think of every detail for every function such as calendar management, travel planning, meeting preparation and execution, and e-mail management. These people are naïve, to say the least. A true Executive Assistants must do over 100 things well. Those are just the fundamentals.

Administrative Professionals 100

Administrative Professionals 2016 Stress Travel 100

Laughing all the Way to Work

DECEMBER 19, 2009

Once a date is finalized I put it in my bosss calendar and confirm the meeting with the other participants. Another benefit to writing it down is if your boss asks you to cancel it or to quickly tell you when the meeting is, you can look at the sheet rather than trying to search for it in your calendar. Minute taking made easier.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

FEBRUARY 13, 2010

If it is a big project I use a calendar and write down all my required to-dos on the dates I need to get them done to make my deadline. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Minute taking made easier. Dealing in real time.

Time Zones 100

Time Zones IAAP Meeting Minutes 2010 100

Laughing all the Way to Work

SEPTEMBER 18, 2009

Once you log on click on the tab Productivity and you will see on the right Templates. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? They are a team of office professionals for office professionals. Minute taking made easier.

Time Zones 100

Time Zones IAAP Meeting Minutes Holidays 100

Laughing all the Way to Work

NOVEMBER 9, 2008

I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Minute taking made easier. Dealing in real time. When your voicemail goes awry. ► January (5) Taking the time to acknowledge someone and say tha.

Time Zones 100

Time Zones IAAP Meeting Minutes Postal Code 100

Laughing all the Way to Work

NOVEMBER 10, 2008

I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Minute taking made easier. Dealing in real time. When your voicemail goes awry. ► January (5) Taking the time to acknowledge someone and say tha.

Time Zones 100

Time Zones IAAP Meeting Minutes Postal Code 100

Laughing all the Way to Work

FEBRUARY 27, 2009

I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Minute taking made easier. Dealing in real time. When your voicemail goes awry. ► January (5) Taking the time to acknowledge someone and say tha.

Time Zones 100

Time Zones IAAP Meeting Minutes Google 100

Laughing all the Way to Work

APRIL 22, 2009

I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Minute taking made easier. Dealing in real time. When your voicemail goes awry. ► January (5) Taking the time to acknowledge someone and say tha.

Administrative Professionals 100

Administrative Professionals Time Zones IAAP Meeting Minutes 100

Laughing all the Way to Work

MAY 31, 2009

I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Minute taking made easier. Dealing in real time. When your voicemail goes awry. ► January (5) Taking the time to acknowledge someone and say tha.

Time Zones 100

Time Zones IAAP Meeting Minutes Administrative Professionals 100

Laughing all the Way to Work

DECEMBER 28, 2009

I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Minute taking made easier. Dealing in real time. When your voicemail goes awry. ► January (5) Taking the time to acknowledge someone and say tha.

Time Zones 100

Time Zones IAAP Gifts Meeting Minutes 100

Laughing all the Way to Work

JANUARY 10, 2010

I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Minute taking made easier. Dealing in real time. When your voicemail goes awry. ▼ January (5) Taking the time to acknowledge someone and say tha.

Time Zones 100

Time Zones IAAP Meeting Minutes 2010 100

Laughing all the Way to Work

DECEMBER 17, 2008

As long as the end product looks good, at times we have to be creative to get there. We have been the industry filing experts since 1985, and have found that the key to successful filing is to find the products /solutions that fit your needs. A cut and paste here and a bit of scotch tape there and you never know what we can accomplish.

Time Zones 100

Time Zones IAAP Filing 2008 100

Laughing all the Way to Work

JULY 12, 2010

It was an exciting night for HPTI as Jonathan Goodnight was also awarded Technical Professional of the Year and they were finalists in ten other categories, including Best Recognition Event, Best Corporate Communicator, Best Product Developer and Corporate Social Responsibility Program of the Year. Morgan Chase & Co. Dealing in real time.

2010 100

2010 Interviewing Time Zones IAAP 100

Laughing all the Way to Work

DECEMBER 12, 2009

INCOMING MAIL: As with e-mail, you should read the letter to see if there are any action items for your boss (or yourself) and diarize them or put the appropriate dates in the calendar. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service?

Time Zones 100

Time Zones IAAP 2009 2010 100

Laughing all the Way to Work

MARCH 15, 2009

I then put the items in a two-fold file folder with his calendar printed out on the one side and the items he will need for the day on the other side. I create a corresponding Task reminder and write something like this: WAITBIN need to prepare form for production by March 23rd. This really works for us and is so easy to use.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

AUGUST 13, 2010

The Reminders box is the same box where your calendar items pop up when they are due, so should be familiar to everyone. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? So how can we know what we dont know? Minute taking made easier.

Time Zones 100

Time Zones IAAP Email PowerPoint 100

Laughing all the Way to Work

DECEMBER 12, 2008

If you have a job, be thankful and hang on to it and work productively and to the best of your ability. Having the right people in the right job is a good combination and makes for a productive team. Networking within your own company is a great way to keep your current job or secure a future one. Be thankful. Dealing in real time.

Time Zones 100

Time Zones IAAP Meeting Minutes Holidays 100

Laughing all the Way to Work

JULY 16, 2010

It automatically updates when I use an office product, and I can manually enter stop/start times for phone calls, meetings, face to faces, etc. Really great tool for analyzing your productivity. I run the outlook journal and it logs the time I spend with a given task. August 16, 2010 Patricia Robb said. Minute taking made easier.

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Laughing all the Way to Work

SEPTEMBER 29, 2008

I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Minute taking made easier. Dealing in real time. When your voicemail goes awry. ► January (5) Taking the time to acknowledge someone and say tha.

Time Zones 100

Time Zones IAAP Meeting Minutes Holidays 100

Laughing all the Way to Work

OCTOBER 4, 2008

I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Minute taking made easier. Dealing in real time. When your voicemail goes awry. ► January (5) Taking the time to acknowledge someone and say tha.

Time Zones 100

Time Zones IAAP Meeting Minutes Holidays 100

Laughing all the Way to Work

OCTOBER 14, 2008

I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Minute taking made easier. Dealing in real time. When your voicemail goes awry. ► January (5) Taking the time to acknowledge someone and say tha.

Time Zones 100

Time Zones IAAP Meeting Minutes Holidays 100

Laughing all the Way to Work

JANUARY 1, 2009

I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Minute taking made easier. Dealing in real time. When your voicemail goes awry. ► January (5) Taking the time to acknowledge someone and say tha.

Time Zones 100

Time Zones 2009 IAAP 2008 100

Laughing all the Way to Work

JANUARY 19, 2009

I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Minute taking made easier. Dealing in real time. When your voicemail goes awry. ► January (5) Taking the time to acknowledge someone and say tha.

Training 100

Training Time Zones IAAP Meeting Minutes 100

Laughing all the Way to Work

JANUARY 31, 2009

I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Minute taking made easier. Dealing in real time. When your voicemail goes awry. ► January (5) Taking the time to acknowledge someone and say tha.

2007 100

2007 Time Zones IAAP Meeting Minutes 100