Managing someone else’s calendar

Practically Perfect PA

Managing someone else’s calendar. You are managing your boss or client’s Inbox and/or Calendar. Core Skills Diary Management Email Management Featured admin administrators assistants Calendar EA Executive Assistant MS Office Office manager Outlook PA Personal Assistant technology Virtual AssistantYou know how it is.

Winning at Calendar Tetris, Sponsored by Cabinet

Team ELS

In this webinar, LJ Cohen will walk through her key learnings and strategies for owning the calendar over her long career supporting C-Suite execs. Enter your email and create your account.

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Too Many Meetings!! – Managing My Executives Calendar – Ask an Admin

Office Dynamics

asks: My executive’s calendar is jam-packed on a daily basis & she’s asking me to come up with a better solution to managing her calendar. She needs time to do work, answer emails, etc, but the requests for meetings are constant and a lot of them are at her request. I block out time on her calendar, but inevitably a meeting gets put in its place. Ask An Admin Calendaring Executive And Assistant Partnership Meetings Mgr/Asst Team

Calendar Clarity

Laughing all the Way to Work

My current boss travels a lot so I put his travel schedule in the calendar as well. You can drag and drop an email, add a contact card, include links to company websites, add directions, include a photo and brief bio of the person your boss will be meeting (which is useful if they have never met), you can attach documents they need for the meeting or you can draft a quick agenda to remind your boss what they wanted to talk to the person about.

Overlapping Calendars In Microsoft Outlook? Really?

Professional Assistant Blog

Home About Me Advertise Overlapping Calendars In Microsoft Outlook? By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007? Open all of the calendars that you want to add together. Really?

How to Color Code Your Calendar

Jen Lawrence

Color coding your calendar is one of those organizational tricks that most people shrug off. I’m here to tell you – if you aren’t color coding your calendar, you’re missing out. Color coding your calendar allows you to see how your time will be used at a glance. Most email clients will allow you to assign colors and categories to your calendar simply by selecting from a dropdown.

The ultimate tech guide for Personal and Executive Assistants

Practically Perfect PA

Most of us that have been working in the PA industry for a while now will have heard of the phrase ‘the tech-savvy assistant’. It might have cropped up on your job specs and been discussed during your most recent job interview. It is so important for Assistants to have a good grasp of [.].

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The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh.

Stephanie LH Calahan

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year.    Keep reading to learn what my colleagues and friends had to say about the "Great Calendar Debate."  

How to Color Code Your Calendar

Jen Lawrence

Color coding your calendar is one of those organizational tricks that most people shrug off. I’m here to tell you – if you aren’t color coding your calendar, you’re missing out. Color coding your calendar allows you to see how your time will be used at a glance. Most email clients will allow you to assign colors and categories to your calendar simply by selecting from a dropdown.

Favorite Planning/Calendar Tool - Readers Speak Out

Stephanie LH Calahan

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best. It syncs automatically on my Droid, so I never have to bring a paper planner or calendar!  link] Natasha A Jones Google calendar, we use it as a family calendar.

Calendar Tip

Laughing all the Way to Work

An email was sent with what the client wanted to discuss including particulars about a matter. In order for your boss to have all the information he needs for the call, drag and drop the email into the calendar meeting date. Quick Tip If you have put an email or comments in the meeting date I always recommend typing (SEE BELOW) or (OPEN TO READ COMMENTS) in either the Subject or Location box.

2007 100

Top Tips and Tools For Managing Emails

Office Organization Success

Earlier this week a client email me asking, “Do you have 2 separate email accounts, one for business and one for personal. That’s what I have right now, but I am wondering if I should merge my email into one account, my business account. ” This was a great question because I know many of you struggle with managing your emails on a day-to-day basis. And I also have complete access to my Gmail and Calendar on my Android phone too!

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Decluttering iStuff: Calendars

Productivityist

I’m at the time of year where I begin to map out the coming year – not with mind mapping apps 1 , but on my various calendars. My family routinely receives/orders a wall calendar that has photos of our closest relatives on my wife’s side, mainly (and appropriately) featuring the kids. As for me, I’m pretty much digital when it comes to calendars. For the purposes of this purge, I am not including web-based calendar apps that reside on my iOS devices. Calendar.

Ask the Admin: Notifications in Public Calendars

Administrative Arts

This question came from Stan: I have a shared public calendar in Outlook 2007. One was to create a public distribution list and add it as an attendee to each meeting on the public calendar. The other workaround is to create the calendar in SharePoint first (assuming your company is using SharePoint), and then moving the appointment to Outlook. When you create a Group Schedule in Outlook 2010, you can set email notifications in the options section.

Calendar "ah ha"

Laughing all the Way to Work

© Copyright Patricia Robb 2010 16 January, 2010 Calendar "ah ha" I was participating in a Harvard sponsored webinar with my boss the other day. One of the things they recommended to executives was to use their electronic calendar to leave themselves reminders. I think if Microsoft asked me what I would like to see in an electronic calendar, I would suggest not to bother with the all-day event option. Otherwise too many colors make the calendar overwhelming, not helpful.

Tips for Email Management

Jen Lawrence

Unsurprisingly, email tends to be most workers’ biggest headache. Whether it’s a burning desire to document everything or senders just like the ease of email, we are inundated with messages at all hours of the day. There are a lot of functionalities built into email clients to make our lives easier – we just have to discover them or actually use them. However, some emails need a little more effort.

2019 43

Tips for Email Management

Jen Lawrence

Unsurprisingly, email tends to be most workers’ biggest headache. Whether it’s a burning desire to document everything or senders just like the ease of email, we are inundated with messages at all hours of the day. There are a lot of functionalities built into email clients to make our lives easier – we just have to discover them or actually use them. However, some emails need a little more effort.

2019 43

Using Microsoft Outlook Calendar Properly

Professional Assistant Blog

Home About Me Advertise Using Microsoft Outlook Calendar Properly By The Professional Assistant on Tuesday, January 22, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity A re you trying to book a meeting with someone or a group of people? People are using their Microsoft Outlook calendars incorrectly. Make sure to block off your calendar, whether it be tentatively busy, busy or out of the office.

You May Go on Vacation, but Your Email Doesn't

Clutter Coach

On top of that, there’s all the work that’s been waiting for you and the dreaded email inbox that, if each message were printed out, would bury your office knee deep in paper. Here’s Kelly’s first step: First, I knew the morning I got back to work I’d have about 6x more input than normal, so I blocked that extra time on my calendar to give myself the time I would need to get it processed. Email

2016 100

You May Go on Vacation, but Your Email Doesn't

Clutter Coach

On top of that, there’s all the work that’s been waiting for you and the dreaded email inbox that, if each message were printed out, would bury your office knee deep in paper. Here’s Kelly’s first step: First, I knew the morning I got back to work I’d have about 6x more input than normal, so I blocked that extra time on my calendar to give myself the time I would need to get it processed. Email

2015 100

Ep 110: Scot Wisniewski – Senior Executive Assistant to Global Head of Studios at Spotify

Go Burrows

In this episode of The Leader Assistant Podcast, Scot and I chat about what makes an assistant a leader, the world of podcasting, email and calendar management, working remotely, and tips for new assistants. You can email me at podcast@leaderassistant.com.

2021 77

3 Biggest Mistakes Made While Writing Emails that are Simple to Solve

Jen Lawrence

Like it or not, email is still our default form of communication and it’s not going anywhere anytime soon. Sure, you can add in various collaboration and communication tools, but you’re not going to completely get rid of emails. Too many new emails. Happy emailing!

2020 52

Tips for Managing Incoming Emails from Customers

Andrea Kalli

While ten years ago, managing email could have been a secondary consideration, today it is absolutely vital to keep customers and clients in the loop through rapid, prompt email support. Service businesses will always need to devote more time to emails than product-based businesses. Despite these differences, there are some important email management tips that can apply to any online business. Limit your daily email quota.

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How to Gather Email List Subscriptions Through Video Marketing

Andrea Kalli

Website and landing page design and strategies to increase the likelihood of sign-ups are beyond the scope of this guide, but suffice to say you will want to inform the visitor with all the great benefits of subscribing to your email list and the value your online business can provide. Furthermore, it should include a form that visitors can use to sign up to your email list. How to Gather Email List Subscriptions Through Video Marketing Rating 3.00

Email 139

How to Gather Email List Subscriptions Through Video Marketing.

Andrea Kalli

Website and landing page design and strategies to increase the likelihood of sign-ups are beyond the scope of this guide, but suffice to say you will want to inform the visitor with all the great benefits of subscribing to your email list and the value your online business can provide. Furthermore, it should include a form that visitors can use to sign up to your email list. How to Gather Email List Subscriptions Through Video Marketing Rating 3.00

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Don’t…Unless

Productivityist

Don’t…check email first thing in the morning. Unless…you have a way of dealing with email that keep you mission-based rather than question-based. That means checking email with the mission “Here are the emails I know I have to deal with today/right now” instead of the question, “I wonder what emails I have?” If you need to start off your day with email, go in with a mission, not a question. Don’t…use your calendar as a task scheduler.

2015 83

FollowUp.cc > Very Cool Email Reminder Tool

Denise Aday

Here’s a handy email reminder tool I’ve been trying out since last week: Followup.cc (Thank you, WebWorkerDaily.). Whenever you have an email containing an action item for later – whether a reply or some other type follow-up – you can forward it to [VALUE]@followup.cc. You’ll receive a reminder email at the designated day and/or time. If you’ve left the subject line intact, the reminder will attach to the same email thread.

Email 52

19 Tips for Managing Your Email Even When You Don't Want To.

Stephanie LH Calahan

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email. Send emails to others that you would like to receive back. Our organization uses Google Apps for our e-mail, calendar and cloud solution.

2011 211

Postbox: A Powerful Cross-Platform Email Client [Review]

Productivityist

Productivityist.com by Mike Vardy Start Here Archives Store Contact Postbox: A Powerful Cross-Platform Email Client [Review] Posted on 08/30/2012 // 8 Comments It turns out that when I decided to search for a new e-mail app of choice , that Postbox won out. It is perhaps the most powerful email app out there – for any platform. Having a similar type of feature in my email app of choice is simply more than I could have hoped for when I embarked on this quest.

2012 50

10 Tips to Beat the Overwhelm and Stay Focused

Office Organization Success

After all… there are the emails to check. Only check email at certain times. You’re not going to do yourself any favors by checking your email every 30 seconds. So schedule that time into your calendar. But having fewer emails landing in your inbox will really make a difference to your inbox overwhelm and will allow you to focus only on those mentors/teachers that serve you best.

2015 201

Review – BusyContacts for OS X

Productivityist

Well, just as they gave us an alternative to the Calendar application with BusyCal , those talented individuals at BusyMac have gone and cracked it again with the release of BusyContacts. Calendar information, recent emails and messages are all available to be seen and you can filter these to your liking. BusyCal Integration – Linked heavily with the Activity List, this is how the calendar events of that list are populated.

2015 68

The Daily CT Scan: The Best Way To Start Your Day

Productivityist

That’s why it’s important to scan two things right when you start your day: your calendar and your to-do list. Before email? If you can honestly say that you check your calendar and to-do list first thing in the morning, then I’m going to save you some time: stop reading this piece. First, let’s parse The Daily CT Scan into its parts: C is for Calendar. The first thing you should look at daily is your calendar.

2017 81

Ep 111: Kaleen Skersies – EA to CEO at Parcion Private Wealth

Go Burrows

Her areas of focus include project management, creating efficiencies, event planning, calendar management, and marketing strategy. Join my email list here if you want to get an email when a new episode goes live. You can email me at podcast@leaderassistant.com.

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Using The BlackBerry myTasks App As GTD Capture Tool

Productivity Bits

Integration with Blackberry Calendar – One of the best features of myTasks is it’s integration with the BlackBerry’s built-in Calendar app. I can set the Start Date or Alarm (Notification) within myTasks and it will also be captured in my Calendar at the same time. Sync with other devices – I can sync myTasks’s data with BlackBerry’s Calendar app; therefore, I can sync it also with other compatible devices (via the Calendar).

2011 157

Organising your Outlook folders

Practically Perfect PA

I literally wouldn’t know what I was doing without my inbox and calendar organised just so. I think the way people structure their email files can be quite a personal thing! I like to keep it fairly simple, but I also like to keep every single email. Here is a little diagram of my email file structure. . Organising your Outlook folders so that you can quickly action emails is so worth it, especially when you work with multiple Executives and project teams. .

2017 169

Make Your Boss Look Good [Part 2]

Office Dynamics

Your executive may have an open door policy, but he or she still needs private time to get their assignments done or even just respond to emails. Tell your leader to close his email/Inbox for a period of time. Did you read Part 1 of this 2-Part series? Read: Make Your Boss Look Good [Part 1]. Helping your executive shine is about doing 100 little things, not 1 big thing. In the previous blog, I shared tips specific to teaching your executive how to work with you.

2015 159

Making it routine

Practically Perfect PA

I’ve allowed time to check my emails, while having regular breaks and still managing to tackle and complete large pieces of work. Check emails from the night before on my iPhone, check calendar for myself and my 3 directors. 0930: First task of the day: sort through emails. move larger / non-work related emails into folder to read later. answer any easy emails – these are my quick wins for the day! 1230: Follow routine for checking emails.

2011 125

Why Inbox Zero works and Tim Ferriss is wrong about email

The Shrink for Entrepreneurs

Unshackling us from the idea that answering email equals “winning” is the best thing Tim Ferris ever did for the entrepreneurial community. For artists, email is an obstacle. You need email… hell, you probably need to send a few text messages! I would go so far as to say: They need email. Let me explain the post-modern evolution of Inbox Zero: First up, it’s not just about email for email’s sake. Responding to email inquiries creates sales.

2016 57

How to Map Out One Year in One Hour

Productivityist

Just scroll down to the bottom of this email to see the day and hour I’ve chosen for you.). Productivity Theming awareness calendar new year planningFebruary is almost over. Can you believe it? Each year seems to move faster and faster. Is the year going like you hoped so far? If not, now is the perfect time to adjust. How can you do that? By planning for the year ahead. I know your task list is long, and you have a lot on your plate. It may even seem impossible.

2018 75

43 Bullet Points on Personal Productivity

Productivityist

Never forget to turn on your email vacation message…and preferably do so the day before you go on vacation. And be sure to send this email before you leave for vacation. Using an email program that separates your personal and work email is a wise move if you find yourself checking personal email at work and work email during personal time. Your calendar outlines the broad strokes of your day.

2017 69

A Great Outlook: Adding Holidays to Microsoft Outlook

Professional Assistant Blog

Home About Me Advertise A Great Outlook: Adding Holidays to Microsoft Outlook By The Professional Assistant on Wednesday, August 13, 2008 Filed Under: MS-Outlook , Organize D o you often wonder how you can add your countrys holidays into your calendar in Microsoft Outlook ? Do you follow particular religious holidays, but arent showing up in your calendar? In the Calendar Options section, click Add Holidays. Check your calendar to see that everything as populated.

The Three Day Productivity Retreat Everyone Needs

Productivityist

A wall calendar. Answering those seven emails you haven’t answered. Whatever it is, get it down on a calendar. Mindfulness Productivity Work Life calendar checklist procrastination productivity retreatToday’s guest post is by Ryan McRae. Ryan is the creator of the blog, The ADHD NERD , a blog dedicated to helping people be more productive, successful and happy especially if they have ADHD.

2017 65

10 Tips to Beat the Overwhelm and Stay Focused

Office Organization Success

Only check email at certain times. You’re not going to do yourself any favors by checking your email every 30 seconds. So schedule that time into your calendar. But having fewer emails landing in your inbox will really make a difference to your inbox overwhelm and will allow you to focus only on those mentors/teachers that serve you best. If you’re not actively participating anyway, why add to your inbox by receiving group emails.

2010 182