Practically Perfect PA

MARCH 10, 2014

Similarly I have a large A4 desk pad next to my keyboard for any quick notes I need to make, things to remember (like phone numbers for instance), and tasks people give me at my desk. Calendars are not just for appointments. Every time I get called into my managers office I grab a pen and my note pad before seeing them.

AT&T

Andrea Kalli

AUGUST 31, 2010

Many cell phone owners are not aware that both cell phones and portable computers have the capability to access the Internet from anywhere using wireless Bluetooth technology. Furthermore, they may already be paying for Bluetooth wireless access in their monthly cell phone plan.

Phones

Productivity Bits

FEBRUARY 10, 2011

I recently upgraded my GTD Toolkit with the upgrade of my phone to the BlackBerry Bold 9780 with RIM’s latest OS BlackBerry version 6.0 (my my old phone was Nokia E71 ). I think this is a great phone and I have no complaints so far. The performance of the phone and its battery capacity are excellent.

Filing

Office Dynamics

MAY 23, 2019

He does not use Google Calendar but has an iPhone. . The other Chief, older, but very organized and uses online calendars and his phone as well. I set reminders on my cell and Google Calendar. I prepare files with the documentation he will need for the meetings and leave on his desk. What are your thoughts?

Management

Office Dynamics

APRIL 19, 2017

While there’s certainly a case to be made for banning phones from the workplace – confidentiality concerns, Facebook faux pas, employees who spend more time on Snapchat than spreadsheets – some smartphone apps, when used properly, can make your job a lot easier. With a calendar app , you’ll never forget an important date again.

Administrative Professionals

Stephanie LH Calahan

MAY 13, 2011

" That is what I heard from her as we were talking on the phone.  My scanner serves all these purposes -- scan a document in and you can then e-fax it over the internet, print out a copy, edit it directly through OCR software, save it as a PDF and toss the paper. Record Your Phone Calls Like A Pro.   OK! 

Credit Card

Stephanie LH Calahan

MARCH 12, 2010

  Rather than having sticky notes all over your desk for things you want to get done, put the tasks on your calendar.    Make sure that as you schedule the activity (appointment on the phone, outside of the office or task you want to get done, etc) with enough time to come to a stopping point. 

Networking

Stephanie LH Calahan

FEBRUARY 25, 2011

You have access to your documents and photos no matter where you are. No need to load and check USB flash drives or email documents back and forth from work to home. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Boss needs a copy of annual report? No problem!

Dropbox

Success

FEBRUARY 7, 2023

Yes, I’m the co-founder of Calendar and a keynote speaker. Flying allows me to get away from the distractions of phone calls, Slack messages and Wi-Fi to reflect on industry trends, current events and my personal development. You don’t need to go back and edit the document before you get into the flow of writing.

Environment

Stephanie LH Calahan

JUNE 17, 2011

And, at the same time, people were increasingly starting to rely on their mobile devices for much more than making phone calls.      Can you really coordinate calendars using Springpad?    Are you on other phone platforms?    What makes Springpad different from the competition?

Interviewing

Success

MARCH 28, 2024

If you’re wondering how to ask someone to be your mentor, ask them in person if they live locally, or ask via email or phone if they live a significant distance away from you. Don’t ask for last-minute reviews of documents or projects, and honor their preferred method of contact. Remember that your mentor is likely very busy.

Mentoring

Eat Your Career

OCTOBER 23, 2013

In theory, electronic tools are always in your pocket or just a click away—whether on your phone, tablet, or laptop. Things I had input on my phone wouldn’t show up on my computer and vice versa. and then click back over to my Word document. Electronic Calendar. Always at your fingertips. More clicking. Aesthetics.

Management

Stephanie LH Calahan

NOVEMBER 8, 2013

I like having a long battery life and having the full functionality of the Windows Platform on my phone. My calendar syncs with my Apple products as well. I have Dropbox on my phone as well so I can easily send documents to my consultants while on the road. My biz journal is like a living biz plan/brainstorm book.

2003

Practically Perfect PA

JUNE 19, 2012

I keep one good pen, preferably a fountain pen, for signing documents and a red pen for ticking things off my to-do list. Calendar – For quick reference I have a one sheet per day calendar block on my desk. The phone should be on the desk as near to your keyboard and computer screen as possible. Other bits and bobs.

Staples

Practically Perfect PA

MAY 28, 2012

Confidential electronic documents (anything that is visible on your computer screen). In addition to this you also see all of the attachments that have been sent to your manager and all of the documents they are working on as well. I would suggest the following: Confidential electronic documents. b) Encrypt any attached files.

Gossip

Office Dynamics

AUGUST 19, 2013

Evernote is software designed for note taking and archiving, which is available for iPhone, iPad, Android, Windows Phone, as well as for OS X and Microsoft. Another one is project management, which connects your project milestones, assigned tasks, time tracking, dynamic project calendars, shared documents, and discussions.

Project Management

Andrea Kalli

MARCH 26, 2010

I convinced him that this is the perfect time to document his story, his preparation, and his biking adventure through a blog, social media, and his mobile phone. He’s doesn’t have a super-fancy, whama-jama mobile phone, just a $20 Nokia. Even the phone number is a toll free one.

Social Media

Productivity Bits

NOVEMBER 16, 2010

Most of the time, presentations and documents can be sent via email instead of giving a hard copy to the intended person. In order to organize these papers, set up a box where each document type can be placed on your desk. An accordion file is also a great way to organize documents. Tip #2: Manage Your Papers.

Filing

Make or Break Moments

AUGUST 27, 2010

Posted by Deborah Chaddock Brown on August 27, 2010 under Customer Moments | 2 Comments to Read I am working on writing a series of articles for a customer on the importance of developing and documenting business systems. You know what they are, right?

Customer Service

The Office Professionals Place

AUGUST 13, 2009

You have to be able to create a PowerPoint presentation, merge a document in Word, or create a report in Excel. A good office professional must be able to greet clients, answer phones, and interact pleasantly, politely, and cordially. Utilize spell check and review the document for grammar errors. Get the knowledge you need.

IAAP

Stephanie LH Calahan

DECEMBER 30, 2010

  The Esselte company conducted a study of over 2,600 executives and found that the average executive wastes 6 week a year just looking for lost documents and information.    So, the next time you have a project that is important consider the following: Block the time on your calendar.

Filing

Stephanie LH Calahan

DECEMBER 23, 2009

- How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? What are your thoughts in this area?

Filing

Stephanie LH Calahan

FEBRUARY 18, 2011

Our organization uses Google Apps for our e-mail, calendar and cloud solution. File the e-mail, either in a folder or saved as a document. - If there is a task involved, then schedule it in your calendar or put it in your task list. That will help reduce the clutter in your in-box. Lovin' Those Labels! Act on the e-mail.

Email

The Office Professionals Place

JUNE 7, 2010

I was online completing a form that required a phone number and I didn’t have the phone number handy, while I was conducting a search on the internet, my friend got a regular phonebook and found the phone number before my page could load to show me the results of my search. Backup SMARTPhone Data.

Filing

Practically Perfect PA

OCTOBER 23, 2014

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. Prior to confirming a meeting in the calendar always look at what your boss has schedule either side of the meeting.

Management

Eco-Office Gals

NOVEMBER 12, 2010

These nifty chargers use solar energy to juice cell phones, iPods, iPhones, e-readers and much more. Eco-Calendars. There are a variety of calendars that use sustainable, recycled paper and give daily tips on how to live green and protect the planet. Check out Every Day is Earth Day 2011 daily calendar. Cost: $11.95.

Gifts

Success

AUGUST 19, 2022

It was a simple one: Find 30 extra minutes each day to do something productive and document it. What used to be months of endless work became a calendar full of activities Archer could reflect on with joy, like the times she learned to knit or speak a little Italian. The hardest bit is getting away from your desk,” she told me.

Keyboards

Practically Perfect PA

DECEMBER 17, 2015

This means that you process documents as soon as they are received. Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. Grouping similar messages or documents together will also make them easier to retrieve later, but you can store them in a way that suits you best.

Calendars

Ian's Messy Desk

JUNE 11, 2012

For example, if we have to deliver a document at an office and collect a document from another office which is on the same block, both these tasks can be done together. Make all your outgoing phone calls at the same time; organize your errands into a single run; reply to e-mail; etc. Save time by performing like tasks together.

Calendars

Virtual Moxie

APRIL 15, 2013

I keep my email inbox empty and I never answer the phone unless I''m expecting a call. I calendar everything and work from my calendar. Controlling yourself without an eye on the "containers" you have that dictate time for us humans (the clock and the calendar), is to try to control chaos--and also useless.

Calendars

Laughing all the Way to Work

JULY 30, 2008

As a secretary I typed letters, answered the phone and did the filing. An assistant would often be the professional gatekeeper as to who gets in to see the boss and how quickly they get to speak to them on the phone. As an administrative assistant I manage my boss's practice so he can do his job.

Keyboards

Tips From T. Marie

FEBRUARY 14, 2018

Like how I can connect Paper to my Office 365 calendar. We can make notes in the same document as we are discussing a project on the phone or Skype. Or we can forgo the call altogether and simply communicate via text, or even a voice file right in the Paper document. Project Management that fits my kind of business.

Dropbox

The Office Professionals Place

JANUARY 21, 2010

Now Google can help you do things like…… Google Docs – Create and share your online documents, presentations and spreadsheets Google Voice - Don’t have time to listen to voicemails? I remember the days when you could use Google as a search engine only. weather, jokes, news, etc.)

Google

Office Dynamics

APRIL 28, 2016

If you choose to use Uber and Lyft for your the traveler, make sure their phone already has the app downloaded and is properly linked to their credit cards. Be sure to import all of their travel plans to their preferred calendar. Hotels should include reservation number, name, address, phone number, price, and check in/out times.

Travel

Stephanie LH Calahan

DECEMBER 13, 2010

Ask yourself whether or not those documents will be relevant to your work in the coming year – completed projects and last year’s receipts should not be living in your active files! When January 1 hits, you should be able to file any new document in seconds! Start with your reference, client, and financial files.

2011

The Small Business Blog

MAY 16, 2010

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk Use a specific business calendar to keep a reminder of your schedule. Don’t purchase containers to store more documents and files – throw away as much of your old stuff as possible instead. External Links External Links SynergyOne.co.uk

2007

Practically Perfect PA

OCTOBER 31, 2011

The train turned up on time, I managed to get a seat and was able to check my emails and calendar for the day ahead. 1125 – One of the Directors has popped out of the meeting to ask me to scan a 40 page document without removing the binder for another colleague in the meeting. Here are the results of day one: Monday.

Email