Stephanie LH Calahan

JUNE 8, 2011

  Don't buy unless you absolutely need it!    Start with something like electronic faxes.    We use a service that allows a person to fax to a phone number, but rather than a physical fax coming out on our end, it lands in our email in-boxes.    Go Paperless. . 

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Professional Assistant Blog

FEBRUARY 12, 2008

Home About Me Advertise Resizing Pictures in Microsoft Word By The Professional Assistant on Tuesday, February 12, 2008 Filed Under: MS-Word Y our boss comes up to you and asks you to take a look at an e-mail that he/she just sent you. You notice that there is a picture within the file and your boss asks you to resize it.

Microsoft Word 100

Microsoft Word 2008 2007 Cubicle 100

Step It Up VA Coaching

MARCH 24, 2011

Still, don’t you deserve a workspace that’s organized, bright, cheerful, and attractive? A good place to start is to streamline your files and documents. Clean out your file cabinet. Put old client files into storage and only keep active files in your immediate office area. Update your databases.

Filing 100

Filing Business Cards Fax AT&T 100

Professional Assistant Blog

OCTOBER 21, 2008

By The Professional Assistant on Tuesday, October 21, 2008 Filed Under: Productivity A re you the person that purchases stationary and other items for your department? There are some companies that, unfortunately, don’t allow for purchases such as stationary , fax machines , toner , etc. Whats next?

2008 100

2008 Fax Cubicle Google Docs 100

Office Organization Success

DECEMBER 15, 2012

Don’t EVER send sensitive financial data via email – even if it is split across two emails. Ask your VA/service provider if she has a Credit Card Authorization form that she can send to you, and you fax back to her. But first, a word of caution …. Sending info via email is like sending a postcard via mail.

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Professional Assistant Blog

JANUARY 22, 2008

Home About Me Advertise Using Microsoft Outlook Calendar Properly By The Professional Assistant on Tuesday, January 22, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity A re you trying to book a meeting with someone or a group of people? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Microsoft Outlook Calendars 2008 Google Docs 100

The Office Professionals Place

AUGUST 22, 2010

Sunday, August 22, 2010 Miscommunication, Misfiled, and Misplaced = Misrepresentation A work day consists of filing, answering phones, greeting visitors, and a host of communication efforts with coworkers, supervisors, and customers, plus other duties and responsibilities that can get overwhelming. Lets grow together!

Filing 100

Filing 2010 Finance IAAP 100

Professional Assistant Blog

DECEMBER 4, 2007

Home About Me Advertise 4 Ways to Cope with Difficult Colleagues By The Professional Assistant on Tuesday, December 04, 2007 Filed Under: Productivity D o you find yourself having to deal with a difficult person in your office? Do you feel that they are overbearing and don’t know when to keep their opinions to themselves?

Cubicle 100

Cubicle 2008 2007 Google Docs 100

Professional Assistant Blog

JANUARY 14, 2008

By The Professional Assistant on Monday, January 14, 2008 Filed Under: Client Service , Organize , Prioritize , Productivity Y ou write an e-mail to a staff member about a client having an issue with something. The staff member writes you back, but you don’t quite understand it. You write them again, asking for clarification.

2008 100

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Professional Assistant Blog

NOVEMBER 30, 2007

By The Professional Assistant on Friday, November 30, 2007 Filed Under: A re you looking for a way to make sure that others don’t open your letters or packages? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Want Confidential Documents to Stay Confidential?

Google Docs 100

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Professional Assistant Blog

FEBRUARY 21, 2008

By The Professional Assistant on Thursday, February 21, 2008 Filed Under: Client Service , Meetings , Productivity Y ou’re walking around the office and someone comes up to you, asking for a pen. You search your pockets and realize that you don’t have one. Has this ever happened to you?

Google Docs 100

Google Docs 2008 Cubicle 2007 100

Professional Assistant Blog

MARCH 26, 2008

Home About Me Advertise Why People Gossip At The Office By The Professional Assistant on Wednesday, March 26, 2008 Filed Under: Meetings , Office Gossip , Productivity D o you gossip at the office? Until next time, T ake care - of your clutter! Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Gossip 100

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The Office Professionals Place

FEBRUARY 10, 2010

This is the time of year that most people stress over because we are waiting for documents like W2’s, mortgage statements, 1099’s, and other information in order to file taxes. Tax season doesn’t have to be a tear jerker. Log Files As with most other websites, we collect and use the data contained in log files.

Filing 100

Filing Expenses IAAP Purchasing 100

The Office Professionals Place

JUNE 7, 2010

I was online completing a form that required a phone number and I didn’t have the phone number handy, while I was conducting a search on the internet, my friend got a regular phonebook and found the phone number before my page could load to show me the results of my search. What if I couldn’t access the internet?

Filing 100

Filing Administrative Professionals 2010 IAAP 100

Professional Assistant Blog

NOVEMBER 8, 2007

Home About Me Advertise 11 Tips To Improve Your Performance By The Professional Assistant on Thursday, November 08, 2007 Filed Under: Office Gossip , Productivity A re you asking yourself, “How can I improve my workplace?&# See what you can change about yourself, don’t try to change others. Expand your mind.

Gossip 100

Gossip 2008 2007 Cubicle 100

Professional Assistant Blog

MARCH 10, 2008

By The Professional Assistant on Monday, March 10, 2008 Filed Under: Organize , Prioritize , Productivity E ditor’s note: This is a guest post by James of Organize IT. In my weekly recap last Friday I pointed out a Lifehack.org article arguing that the current climate for hyper-productivity isn’t all it’s cracked up to be.

2008 100

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Professional Assistant Blog

AUGUST 18, 2008

By The Professional Assistant on Monday, August 18, 2008 Filed Under: Meetings , Productivity O k, I am sure that the title of this post drew you in. I couldn’t believe it either. I personally couldn’t do this, but it’s quite interesting that people would actually think of this.

2008 100

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Professional Assistant Blog

DECEMBER 17, 2007

By The Professional Assistant on Monday, December 17, 2007 Filed Under: Meetings , Organize , Prioritize , Productivity W hat would you say about having a “No e-mail day?&# Some employees that are right across from each other, where a filing cabinet is placed between them, prefer to e-mail or call each other on the phone.

Cubicle 100

Cubicle 2008 2007 Google Docs 100

Stephanie LH Calahan

JANUARY 6, 2010

Building a successful long-term profitable business isn't about "marketing" your business, it's about "managing" your business - the marketing comes once you have your management systems in place. CREATE your paper-based filing system. CREATE your PC filing system. ORGANIZE your Inbox.

UPS 100

UPS Filing Email AT&T 100

Professional Assistant Blog

OCTOBER 17, 2008

By The Professional Assistant on Friday, October 17, 2008 Filed Under: Travel Y ou’re standing in the elevator and everyone is crammed like a can of sardines. You start to notice a particular smell, yet you know it wasn’t you, but you wonder if everyone thinks that it was. This is you now!

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Etiquette UPS 2008 2007 100

Professional Assistant Blog

NOVEMBER 20, 2007

By The Professional Assistant on Tuesday, November 20, 2007 Filed Under: Client Service , Organize , Prioritize , Productivity D id you just get that dream job that you always wanted? This doesn’t mean that you have to go out for beers or go to a movie. Don’t whine and complain about every little task that is given to you.

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Professional Assistant Blog

MARCH 3, 2008

By The Professional Assistant on Monday, March 03, 2008 Filed Under: Organize , Productivity E ditor’s note: This is a guest post by Brian McCullough of TheJobBored.com. Hopefully, you weren’t also affected by the FPL power outages. Until next time, T ake care - of your clutter!

2008 100

2008 2007 Cubicle Google Docs 100

Professional Assistant Blog

MARCH 4, 2008

Home About Me Advertise Write An Effective Out Of Office Assistant Message By The Professional Assistant on Tuesday, March 04, 2008 Filed Under: Client Service , MS-Outlook , Organize , Productivity A re you going on vacation? Don’t forget to set up and turn on your “Out of Office Assistant&# on Microsoft Outlook.

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Microsoft Outlook 2008 2007 Cubicle 100

The Office Professionals Place

OCTOBER 26, 2009

. “I didn’t order food for today’s meeting and I don’t want to be around to see the repercussions.&# “An urgent message was left for you by your boss yesterday; I am giving it to you now as I am leaving this voice message saying that I won’t be in today.&# “I don’t like Mondays.

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2009 Filing IAAP Fax 100

The Office Professionals Place

OCTOBER 8, 2009

File According to Sara Caputo, OfficeArrow’s Productivity Guru, 80% of what is filed is never looked at again. If possible, “Go Green,&# eliminate the paper clutter and file documents electronically. If you are reverting to electronic filing, be sure to have a backup just in case your computer crashes.

Filing 100

Filing IAAP PDF Fax 100

Professional Assistant Blog

JULY 20, 2009

By The Professional Assistant on Monday, July 20, 2009 Filed Under: Productivity D o you snack at the office? Richard Posted on 19 September, 2009 2:19 PM Joe I pack lunch from home so I don't end up going out (spending lots) and eating something quick and rubbish. It really does help, doesn't it? Healthy Or Junk?

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Office Organization Success

FEBRUARY 26, 2010

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. Physical: Create a Client Contact Sheet. Digital: Create Client Folders. In your main client folder.

Filing 100

Filing Staples Fax Email 100

Professional Assistant Blog

SEPTEMBER 22, 2008

By The Professional Assistant on Monday, September 22, 2008 Filed Under: Organize , Productivity A re you asked to make reservations for your manager(s) at particular restaurants? T here is a great site called OpenTable.com , which allows you to book reservations online with particular restaurants all over the world.

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Professional Assistant Blog

MARCH 27, 2008

Home About Me Advertise 4 Steps to Setting up E-mail Distribution Lists By The Professional Assistant on Thursday, March 27, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you find yourself having to write each persons e-mail address over and over again for certain e-mails ? Until next time, T ake care - of your clutter!

UPS 100

UPS 2008 Cubicle Google Docs 100

Professional Assistant Blog

OCTOBER 7, 2008

Home About Me Advertise "Stop Watch"ing Your Productivity By The Professional Assistant on Tuesday, October 07, 2008 Filed Under: Organize , Prioritize , Productivity D o you multi-task too much? But of course, you don’t want to disturb others around you with the bell going off or some even have chickens clucking as the alarm.

2008 100

2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

AUGUST 14, 2008

By The Professional Assistant on Thursday, August 14, 2008 Filed Under: Productivity , System Security F orgetting your Windows password happens to everyone from time to time. Until next time, T ake care - of your clutter! Free download the iso file : [link] 2.Burn Free download the iso file : [link] 2.Burn as follows: 1.Free

2008 100

2008 2007 Cubicle Google Docs 100

Professional Assistant Blog

DECEMBER 5, 2007

By The Professional Assistant on Wednesday, December 05, 2007 Filed Under: Client Service , Networking , Productivity D o you want to help your firm exceed in the business world? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Want to Blog About Your Work? Do you have a knack for writing?

2008 100

2008 2007 Cubicle Google Docs 100

Professional Assistant Blog

JANUARY 15, 2008

Home About Me Advertise Going Above and Beyond "Work" By The Professional Assistant on Tuesday, January 15, 2008 Filed Under: Networking , Productivity D o you find yourself going into work day after day, week after week, feeling like you could do just a little more? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 Cubicle 2007 Google Docs 100

The Office Professionals Place

MARCH 4, 2010

In business correspondence, the Bcc, otherwise known as Blind Carbon Copy, is used when the sender wants inform someone of the dialogue, but doesn’t want others to know that the “invisible recipient&# is receiving the email. Log Files As with most other websites, we collect and use the data contained in log files.

Filing 100

Filing Credit Card Email IAAP 100

Professional Assistant Blog

FEBRUARY 19, 2008

Home About Me Advertise Adhering to the "Open Door" Policy By The Professional Assistant on Tuesday, February 19, 2008 Filed Under: Meetings , Prioritize I n my last job, I had my own office. One thing that always bothered me in my last job was when I had my door closed, people would still knock and ask me questions that weren’t urgent.

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Policies 2008 2007 Cubicle 100

Professional Assistant Blog

FEBRUARY 11, 2008

By The Professional Assistant on Monday, February 11, 2008 Filed Under: Organize , Productivity D o you find that staff members leave their garbage around the kitchen area? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Co-Workers Not Cleaning Up After Themselves? You’re not alone.

UPS 100

UPS 2008 Cubicle 2007 100

Office Organization Success

NOVEMBER 3, 2014

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. Physical: Create a Client Contact Sheet. All Clients: Client Tracking Spreadsheet.

Filing 100

Filing Staples Email Fax 100