Professional Assistant Blog

JANUARY 18, 2008

If you are on a training course via your computer (WebEx) and listening in to the presenter, you want your full attention on the seminar or workshop that you are attending at your cubicle. Its inevitable, but its part of your job description. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

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Professional Assistant Blog

MARCH 4, 2008

Don’t forget to set up and turn on your “Out of Office Assistant&# on Microsoft Outlook. A simple bounce back message will be e-mailed to them letting them know that you can’t help them at the present time and for them to contact someone that you’ve delegated to help out in these types of situations.

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Professional Assistant Blog

SEPTEMBER 27, 2007

Dont know how to organize yourself and things are starting to pile up? We actually use labels that we print up on our laser printer, instead of using a label maker. Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders.

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Filing 2007 2008 Cubicle 100

The Office Professionals Place

NOVEMBER 14, 2009

Depending on what floor you are traveling to, your journey will be short so your introduction should be the same- short and too the point. Try to exchange business cards so that you can follow-up with the person you met at a later date. Need a speaker/presenter? Look into purchasing an all-in-one fax, printer, and copier.

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Business Cards Filing IAAP 2009 100

The Office Professionals Place

APRIL 19, 2010

We know this is true because we see and hear on the news how traffic is backed up and travel times are astronomical. Take charge of your life, own up to your mistakes, learn from them, and grow to be a better person! Need a speaker/presenter? Look into purchasing an all-in-one fax, printer, and copier. Contact Ms.

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Filing IAAP 2010 Fax 100

Laughing all the Way to Work

SEPTEMBER 20, 2009

Telemarketing is my number one annoyance in advertising and as soon as I answer the phone and get that few seconds of dead air, that is my queue to hang up. Fax Blasts I remember someone from my IAAP Chapter asked me to fax the notice of our Chapter dinner to a list of about 60 companies to promote it. Going, going, gone.

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Fax Time Zones IAAP 2009 100

Stephanie LH Calahan

DECEMBER 16, 2009

  After hearing Joanne Lang's extremely professional presentation and vision for an on-line tool that would help busy moms get and stay organized, I was hooked.  Up until this point, the AboutOne team has been diligently in the background planning and programming the awesome new tool. 

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2010 Networking Fax Health 100

The Office Professionals Place

APRIL 29, 2010

The Minutes will bring them up to speed. When you send the meeting announcement including conference call login information, attach the agenda and any pertinent handouts so that attendees will get a "heads up" of the meeting content. Need a speaker/presenter? Look into purchasing an all-in-one fax, printer, and copier.

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Agenda 2010 Filing IAAP 100

The Office Professionals Place

DECEMBER 9, 2009

I know a company that has each department come up with a holiday routine as entertainment. If you can’t travel, stay home and rest, relax, and rejuvenate. Catch up on episodes of soap operas. Need a speaker/presenter? Look into purchasing an all-in-one fax, printer, and copier. Use your off to your advantage.

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Holidays Stress Gifts Filing 100

Stephanie LH Calahan

FEBRUARY 7, 2011

  My husband and I grew up cheering for the Bulls and watching Jordan sail through the air.  she and her consultants focus on conducting presentations, personal coaching, assessments and productivity / organizing services for entrepreneurs & time pressed professionals.  Part of the Calahan Solutions, Inc.

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Stephanie LH Calahan

JANUARY 5, 2011

How to: Give your iPhone a Spring Clean [link] -- OK it is not spring, but the start of the new year is a good time for clean up too. Megan Berry offers some great tips for cleaning up those unused apps and making your smartphone more productive.   As the founder and CEO of Calahan Solutions, Inc.,

Email 100

Email Management Social Media Phones 100

The Office Professionals Place

MARCH 13, 2010

I completely forgot to book his room - I know, total F-up. I deal with this woman almost monthly for organizational travel. Need a speaker/presenter? Look into purchasing an all-in-one fax, printer, and copier. One thing I have found that goes a long way are personal handwritten thank you notes and Starbucks gift cards.

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2010 Filing Gifts IAAP 100

Stephanie LH Calahan

APRIL 14, 2010

  Last month I presented and emceed at a College of Business event on business etiquette.  D - Call and set up anther appointment? E - Email and set up another appointment?   The best bet is to take that person aside and quietly advise him or her to zip up.  B - Send flowers?

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Etiquette Phones Networking AT&T 100

Stephanie LH Calahan

NOVEMBER 15, 2010

I have finally found a way to shut down email distractions by setting up a task-focused email account connected to my original account."   I'm often asked to share email strategies when I give workshops and presentations.  But email takes up so much time! I set up four email accounts. I was dubious.

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Email AT&T Networking Phones 100

Stephanie LH Calahan

DECEMBER 20, 2010

Some of your to-do items are easy and require little thought, while others take up quite a bit of focus, concentration or creativity. You gain momentum as you perform similar tasks and in some instances actually speed up!  Today I'll share a technique to help you get more done.   One technique is grouping. 

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Networking Phones Fax Management 100

Stephanie LH Calahan

DECEMBER 15, 2010

  Somehow, they got sucked up by your every day busy life. opportunities you lost products or services that did not sell follow up systems that did not work social networking that did not produce desired results etc Goal Creation Step Four -- DROP THE "Suckers" Pick the top three or four and drop them! . 

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Goals Networking AT&T Fax 100

Administrative Arts

AUGUST 16, 2010

This can also include creating and modifying PowerPoint presentations and Excel spreadsheets. This includes setting up and managing electronic and physical files. Scheduling and Setting Up Meetings. This would include confirming attendees, scheduling conference rooms, setting up conference calls, and managing multi-media needs.

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Fax PowerPoint Filing Meeting Minutes 40

Stephanie LH Calahan

JANUARY 27, 2010

  When he came up from the basement (his "Man Town" so to speak) I knew something was not right.    I chose to stay up and watch my husband sleep.    Ironically, through lifting up others we, too, are lifted up.   It was quite surreal.    Then I made a resolution. 

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Lifestyle Gifts 2007 Networking 100

Laughing all the Way to Work

OCTOBER 11, 2009

Its all in how you handle it and how you present it to your boss. "It ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" 411 Look Up 411.ca 411 Look Up 411.ca It is not in my job description" comes across as whiney and it looks like you dont want to do your job. " Warning!

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Time Zones IAAP 2009 International 100

Stephanie LH Calahan

NOVEMBER 24, 2010

  What will you not put up with?  she and her consultants focus on conducting presentations, personal coaching, assessments and productivity/organizing services for entrepreneurs & time pressed professionals.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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Health Networking Fax Twitter 100

Service Untitled

AUGUST 24, 2010

Examples of perks awarded for poor customer service can include coupons, discounts, free upgrades, travel miles, free hotel accommodations, movie tickets, and the list goes on. Actually I prefer to write letters and fax a copy of the letter with the initial problem, names, dates, circumstances, and solution.

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Customer Service Credit Card Travel Fax 40

Stephanie LH Calahan

JANUARY 10, 2011

.  I'm sure that sounds odd -- maybe you were thinking the focus would be health; but I wanted to focus on figuring out the true cause of my illness rather than having doctors pump me up with meds.    Passing up opportunities is never easy.    Passing up opportunities is never easy. 

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2011 Health 2010 2009 100

Stephanie LH Calahan

DECEMBER 29, 2010

Work With Stephanie « Save Time Doing Simple Things that ADD UP to Major Time Savers | Main | 5 Tips for Productivity, Organizing and Changing Your Life » Tips to Go Almost Paperless "Steph, do you have some ideas for how I can go paperless?  Make Sure You Back it Up! Archive Network with Steph Is This You?

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Credit Card Filing Email Networking 100

Stephanie LH Calahan

NOVEMBER 29, 2010

  If unmanaged, fear can sneak up on your when you least expect it, kick you when you’re already down, and drive your behavior down all the wrong roads.    When you begin to feel that panic rise up and your thoughts start to spin around all the things you wish to avoid, you are experiencing a fear response. 

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2010 International Networking Assertiveness 100

Stephanie LH Calahan

NOVEMBER 19, 2010

I’ve experienced every over-the-counter wakefulness supplement produced before 2007 (when I smartened up) and can promise you that it all has the same effect: A brief period of increased alertness is followed by a dramatic increase in lethargy (a crash) or anxiety and fidgeting.   Our bodies respond to consistent patterns too. 

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Medical Phones Filing 2007 100

Stephanie LH Calahan

NOVEMBER 22, 2010

  Being Thankful -- Start Small and Work Your Way Up Pick One Thing - If expressing gratitude is new for you, start by picking one thing in your day that went well or made you smile.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665   It does not have to be big.

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Networking Fax 2010 Twitter 100

Stephanie LH Calahan

MARCH 3, 2010

  While it is easy to get caught up in spinning in circles with the things you have to do, STOP.  4 - Be objective about new opportunities -- Every time a new idea is presented, be sure to assess if it really fits with your big picture.  via Basex: [link].    Take action - some kind of action. 

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Management Networking Fax Twitter 100

Laughing all the Way to Work

APRIL 27, 2009

Your co-workers are probably all new to you, you dont know how to use the photocopier or fax machine and more importantly "where is the bathroom?" The sooner they are up to speed, the sooner they will be able to contribute to the team and that helps everyone. 411 Look Up 411.ca 411 Look Up 411.ca " Warning!

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Time Zones IAAP 2009 Administrative Professionals 100

Stephanie LH Calahan

FEBRUARY 11, 2011

I set up recurring appointments for things like bookkeeping or marketing. That way, I can see with one glance which areas of my life are eating up the majority of my schedule, and which really should be given more attention. Thanks to Deborah Erickson, CPO(R) of No Where But Up,Organizing What is Your Favorite Business Tool?

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Filing Office Depot Microsoft Outlook Phones 100

Stephanie LH Calahan

JANUARY 28, 2011

  She and I were on the phone catching up and she asked me if I would do a Twitterview with her.  link] Yes, Marcia, the priority setting report is free to anyone that signs up. I retooled my biz recently, & you’re pcking up steam.   We soldiered on, as Marcia would say, and ended up having a good time. 

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Twitter Interviewing Phones Networking 100

Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't.    Avoid backlog. 

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Filing Medical Finance Networking 100

Stephanie LH Calahan

DECEMBER 30, 2010

  Understanding your style and developing systems that fit with who you are sets you up for success. Look at the answers you came up with in Steps 1 and 2 above.    In another study, Basex, a New York research firm specializing in information overload, found that office distractions and interruptions ate up 2.1

Filing 100

Filing AT&T Networking Phones 100

Stephanie LH Calahan

DECEMBER 23, 2010

We May Not Have Heard From You | Main | Save Time Doing Simple Things that ADD UP to Major Time Savers » Handbook for Life: 52 Tips for Happiness and Productivity There are a lot of great blogs out in cyberworld that cover topics of organization and productivity.  Come up with a clear picture of this, and write it down.

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Goals Credit Card Retirement Stress 100

Stephanie LH Calahan

DECEMBER 2, 2009

I personally use a Franklin Covey planner because I love the look of the pages, but many other companies make planner pages with the same set-up.  Thinking Through A Pen As a writer, I enjoy being able to open up my planner to jot things down. You might find a PDA a tad too 'stale' in the way information is presented.

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Calendars Microsoft Outlook Twitter Purchasing 100

Stephanie LH Calahan

MARCH 5, 2010

I set up alerts to remind me that they're coming up. Thanks to: Audrey Cupo from Bucks County, PA of A Better Space [link] 6 - Start the Day with a Clear and Present Mind Meditate for 5 - 10 minutes first thing in the morning--the discipline will develop your clarity and presence.  To dos in back. Tear out when done.

Management 100

Management Agenda Calendars Twitter 100

Stephanie LH Calahan

DECEMBER 10, 2010

Once I feel I've captured every idea on a note, I find a stretch of wall and stick each idea up. "Heads Up. I write down one task or to-do on a Post-It, and put it up on a wall. I can then either leave them up on the wall, and tweak them throughout the day, or I can generate a formal to-do list. Not Really!"

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AT&T Calendars Social Media Stress 100