Stephanie LH Calahan

NOVEMBER 1, 2013

I always synch all of my files from my main Mac computer in my home office to Dropbox so that I am sure to have all of them handy while on the road by using the app on my phone and tablet. I have a data package on my phone and tablet so I can work from anywhere regardless of Wifi. Got time for a spa massage? Stay hydrated!

Time Zones 100

Time Zones 2003 Lifestyle Dropbox 100

Practically Perfect PA

OCTOBER 17, 2012

With the introduction of virtual meetings and teleconferencing people can communicate with each other in different time zones and locations very easily and a great deal cheaper than the cost of a flight. Pros: Multiple locations across all time zones. Pros: Multiple locations across all time zones.

Time Zones 100

Time Zones Equipment Expenses Negotiating 100

Practically Perfect PA

OCTOBER 17, 2012

With the introduction of virtual meetings and teleconferencing people can communicate with each other in different time zones and locations very easily and a great deal cheaper than the cost of a flight. Pros: Multiple locations across all time zones. Pros: Multiple locations across all time zones.

Time Zones 100

Time Zones Equipment Expenses Negotiating 100

Practically Perfect PA

APRIL 30, 2014

Depending on where you are in the world, working on different time zones to your clients can be tricky but with plenty of planning and preparation in the lead up to your trip, your service needn’t be compromised. This may sound obvious but check time zones before you go to ensure you operate as you would from home.

Holidays 100

Holidays Time Zones Equipment Email 100

Practically Perfect PA

MARCH 21, 2014

Participants do have to concentrate on a conference call so think about the time of day when your manager seems particularly focused. Do ask if they are in a different time zone to you. Conference calls do actually take a little more time to organise than a usual face-to-face meeting but the basics should be the same.

Agenda 100

Agenda Phones Time Zones International 100

Practically Perfect PA

NOVEMBER 17, 2011

Additionally if you have equipped your manager with all of the information they need to deal with any emergencies, they will be able to cope without you being there to help, particularly if they are in a different time zone. If your Director has a smart phone or tablet then do make use of online city guide apps.

Travel 100

Travel Dropbox Attire Time Zones 100

Professional Assistant Blog

NOVEMBER 19, 2009

Do you find that your staff are not being consistent with their memos, e-mails , the way they answer the phone , etc.? This way, everyone will be using the exact same documents , spreadsheet , etc. Just make sure to protect the documents, spreadsheets, etc. so that they dont get changed.

2008 100

2008 Cubicle 2007 PowerPoint 100

Stephanie LH Calahan

NOVEMBER 8, 2013

No matter if you are crossing over multiple time zones or simply want to be able to go to the park and work outside, creating your freedom is possible. I like having a long battery life and having the full functionality of the Windows Platform on my phone. My calendar syncs with my Apple products as well.

2003 100

2003 Dropbox Fax Social Media 100

Professional Assistant Blog

OCTOBER 13, 2008

O ne of my readers asks: With Word 2007, is it possible to create a “cliff notes&# version of a document using the Styles function or Macros? Here are the 7 steps to creating a “cliff notes&# version of your document: Cut the piece of text that you would like to remove from your document. Whats next?

Microsoft Word 100

Microsoft Word 2008 Keyboards 2007 100

Laughing all the Way to Work

AUGUST 10, 2010

I have gotten in the habit of doing this frequently during the day and hardly even think about it until the system shuts down for some reason and then I breathe a sigh of relief when I open the document (by pressing Ctrl + o by the way) and find that I have not lost any of my work. Ctrl + a - Selects the whole document.

Keyboards 100

Keyboards Time Zones IAAP PowerPoint 100

Step It Up VA Coaching

AUGUST 4, 2011

A “Question and Answer” document where you spell out how you work sets the tone for the entire relationship. Times to call: Clients like to know when you’re available. Share your office hours (including time zone) and let them know you’re a phone call or click away. with a higher fee).

Time Zones 100

Time Zones Phones Skills Email 100

Laughing all the Way to Work

FEBRUARY 27, 2009

© Copyright Patricia Robb 2010 27 February, 2009 Different spellings: British, Canadian and American I was proofing a document the other day, but since Ive been reading documents from the United States and Canada, I couldnt remember if behaviorial was the American or the Canadian spelling. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP Meeting Minutes Google 100

Workplace Insight

NOVEMBER 27, 2023

Far fewer employees have laptops (39 percent), mobile phones (40 percent) or tablet computers (13 percent) available to them at work. References www.kpmg.com/US/en/IssuesAndInsights/ArticlesPublications/Documents/real-value-of-engaged-employees.pdf www2.deloitte.com/uk/en/pages/human-capital/articles/introduction-human-capital-trends.html

Collaborate 98

Collaborate Environment Stress Promotion 98

Professional Assistant Blog

APRIL 1, 2008

Do you find that you are being bombarded with updates to the same files time and time again? Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document). You spend quite a bit of time copying and pasting everything together. I completely forgot about that.

Filing 100

Filing Google Docs 2008 Microsoft Word 100

Laughing all the Way to Work

OCTOBER 26, 2008

.© Copyright Patricia Robb 2010 26 October, 2008 Repeating Headers and Footers while in Sections Someone was asking on another site how to repeat a footer for just one section in a document, i.e. a table. She said it would be the same instructions for a table or a document in Word. These are instructions for Word 2003. "I

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Professional Assistant Blog

AUGUST 30, 2007

Here are the simple steps on how to copy tables: Open your Word document that contains the table. This actually is quite easy to do. Open Powerpoint and click on File, then select New, then Blank Presentation. You will see this screen at the bottom.

PowerPoint 100

PowerPoint Google Docs Cubicle 2008 100

Professional Assistant Blog

FEBRUARY 15, 2008

Photocopy all publications one after another, whether it be via the document feeder, the glass pane or both. The copier will now spit out all of the documents , in the order that you asked it to do it in, 10 copies for each bundle. The copier will then scan in all of the information in the order that you want it in.

Cubicle 100

Cubicle 2008 Google Docs 2007 100

Professional Assistant Blog

FEBRUARY 12, 2008

7%), but the document size is the same. You can not e-mail a document with 30 such pictures because size is over 10 MB. Richard Posted on 9 October, 2008 10:52 AM Anonymous How can I resize all the 30 picture of a word document, Please advice. 10comments for this post Anonymous These actions dont change the picture size.

Microsoft Word 100

Microsoft Word 2008 Cubicle 2007 100

Professional Assistant Blog

JANUARY 11, 2008

You need to be able to find certain documents on your cubicle walls for easy reference. Try to keep your documents, pictures, etc. Try to keep the pictures on a professional level, so obviously dont hang anything that might be lewd, harmful to others cultures or has a picture of something illegal on it.

Cubicle 100

Cubicle 2008 Google Docs 2007 100

Laughing all the Way to Work

JANUARY 19, 2009

Meeting documents: some people have it printed single sided and others double sided. It is very hard to follow along when not all members have the document printed the same way. The cure: always answer the phone professionally - this way youre never caught off-guard. January 19, 2009 Patricia Robb said. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

MAY 24, 2009

spacing To insert a document i.d. or a filename path to your document Insert Footer, Edit Footer On Insert Tab, click on drop down menu for Quick Parts. Then open a new document and paste (Ctrl v). To print the entire screen, press the PrintScreen key and then paste it into a blank document. Choose Field. 411 Look Up 411.ca

2007 100

2007 Time Zones IAAP 2003 100

Laughing all the Way to Work

JULY 26, 2009

Recently I was working with someone on an Excel document. They sent an e-mail wondering if any of the assistants could help them export a document from Excel to Word. Unlike Word you will only see the header repeated when you do a print preview or print the document. To automatically insert a new row at the end of a table.

Time Zones 100

Time Zones IAAP 2009 International 100

Professional Assistant Blog

JANUARY 16, 2008

If people place items on my desk or chair, I will simply place it back at the top of my mail tray and prioritize all documents as needed. People have to understand that each person prioritizes their work their own way. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

OCTOBER 15, 2008

Now select Microsoft Office Document Image Writer. There are other ways to implement this, depending on the software that you are using, but let’s keep this simple for now. All you need to do is go through your regular print routine with the following steps: Click File, Print or CTRL-P as the keyboard shortcut.

PDF 100

PDF 2008 Cubicle PowerPoint 100

Laughing all the Way to Work

SEPTEMBER 7, 2009

Coming from a legal background, we were always taught if you are using an acronym or initialism in writing, on the first use you should spell it out and then put the acronym in brackets, which makes a lot of sense and saves a lot of head scratching and searching the document to figure out what the person is referring to. 411 Look Up 411.ca

Time Zones 100

Time Zones ASAP IAAP International 100

Professional Assistant Blog

SEPTEMBER 4, 2008

From here, click on the particular label that you want to use and click New Document. You can use this feature by: 1. Clicking Tools, Letters and Mailings, Envelopes and Labels. Click on the Labels tab. This will allow you to have a blank sheet in front of you and you can add all the information into each label and then print them off.

Microsoft Word 100

Microsoft Word 2008 Cubicle Google Docs 100

Professional Assistant Blog

SEPTEMBER 27, 2007

Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders. This will prevent clutter, but dont put too many file folders in the hanging file folder, since it could break over time.

Filing 100

Filing 2007 2008 Cubicle 100

Laughing all the Way to Work

DECEMBER 17, 2008

Be protective of your boss’s time. Be professional on the phone and greet people who come calling, but not everyone needs to get in to see the boss. Be very selective and guard their time. A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do.

Time Zones 100

Time Zones Filing IAAP 2008 100

Laughing all the Way to Work

JANUARY 1, 2009

Now dont forget to put the correct year on your documents. My goal for this blog is to give good tips and ideas and occasionally put a smile on your face as you start your day!Lets Lets enjoy our day together.© © Copyright Patricia Robb 2010 1 January, 2009 Happy New Year! After all, weve been doing it for a whole year now.

Time Zones 100

Time Zones 2009 IAAP 2008 100

Professional Assistant Blog

MARCH 3, 2008

Many companies these days have specific rules against importing outside mail into their Exchange system, not only for security and confidentiality reasons, but also because of document retention issues. Posted on 3 March, 2008 12:04 PM The Professional Assistant Hi Jodith, Excellent point.

2008 100

2008 Cubicle 2007 Google Docs 100

Laughing all the Way to Work

MARCH 15, 2009

Other Tasks: If you need to set yourself a Task further to a phone call request or just to set a reminder to do something at a future date, highlight the Tasks folder by clicking on it once and from your Outlook Toolbar press New and it will open a Task for you and you can then proceed as above to set your dates and reminders. Thats great!

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Professional Assistant Blog

MARCH 5, 2008

Thanks, Richard Posted on 5 March, 2008 10:43 AM Deb I love CTRL-Z (undo), CTRL-H (find & replace), the split screen feature in Word (it splits the screen into 2 sections so you can look at 2 different areas of the document at the same time. Especially when you are cutting and pasting in a 200 page document!!

2008 100

2008 2007 Cubicle PowerPoint 100

Laughing all the Way to Work

JULY 29, 2009

Proofing documents can also be funny. In between spurts of laughter, he said that he hadnt been to my desk yet, but I should go and see the junior lawyer because he had asked him to put a letter on my desk earlier. I left his office to the sound of his chuckles behind me. What a start to a Monday morning. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Holidays 2009 100

Laughing all the Way to Work

MARCH 29, 2009

In this new age of not doing anything more than a quick spell check on documents, make sure you do not have any spelling mistakes in your resume. Polish up the ol resume It is all right to send your resume out and see what kind of response you get. There are still jobs to be had, you just have to find them. 411 Look Up 411.ca

Time Zones 100

Time Zones Resume IAAP Interviewing 100

Laughing all the Way to Work

OCTOBER 11, 2009

If you find some are outdated please let me know so I can remove them from this list. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2009 International 100

Office Dynamics

JUNE 27, 2012

The “oops” factor: If you need more than two paragraphs to cover your topic, you’re better off using the phone, or attaching a Word* file. Quick fix: Pretty obvious here: Use your organization's internal phone book’s Employee Search tool to verify names and ensure that you have the right person in mind. states or nations.

Etiquette 100

Etiquette Filing Email Calendars 100

Laughing all the Way to Work

AUGUST 29, 2009

Many times I need to proof text and comment with my thoughts before he even looks at it. Of course my comments are limited because the subject matter is not my expertise, but he relies on my input and corrections to make the document look good. If you find some are outdated please let me know so I can remove them from this list.

Management 100

Management Time Zones IAAP 2009 100