Office Organization Success

SEPTEMBER 15, 2012

Checking Facebook to see what everyone else is doing, before writing their newsletter. Don’t be a slave to your emails or your phone. Email and the phone are two of the biggest distractions for solo service professionals, so have a strategy for managing these distractions. Plan your calendar. For example….

Calendars 100

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Stephanie LH Calahan

JANUARY 8, 2011

When: January 11, 2011 8:00 pm CST How: Listen on-line (via link above or dial in to (714) 202-9923 Add to your calendar now! When: January 11, 2011 8:00 pm CST How: Listen on-line (via link above or dial in to (714) 202-9923 Add to your calendar now! Have questions you want to make sure I answer?  Tweet in News & Updates!

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Stephanie LH Calahan

DECEMBER 4, 2009

Work With Stephanie « The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In | Main | Want a Paper Planner for 2010? Check out these Great Reviews by @JanetBarclay » Be Smart About Using the Telephone How much time do you lose playing "phone tag?"  I   Start Today!

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Stephanie LH Calahan

MAY 17, 2010

Immediately add that task to your digital calendar or task list, and set a reminder on your calendar closer to the due date. Changing the default view of your e-mail program so that the task or calendar screen shows instead of your in-box helps ensure you never lose sight of your tasks.     * Master calendars.

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Calendars Microsoft Excel Interviewing Fax 100

Stephanie LH Calahan

DECEMBER 23, 2009

- How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? What are your thoughts in this area?

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Jen Lawrence

MARCH 15, 2019

Color coding your calendar is one of those organizational tricks that most people shrug off. I’m here to tell you – if you aren’t color coding your calendar, you’re missing out. Color coding your calendar allows you to see how your time will be used at a glance. Every person’s needs are different.

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Calendars Holidays Travel Finance 40

Make or Break Moments

FEBRUARY 1, 2010

That’s why one of the feature articles in the recent Manta Sales newsletter caught my eye. If we are conversing online or over the phone – the desire to multi-task while we talk can be overwhelming, but if you read Larry’s article you can hear just how wrong that decision was.

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2010 2009 Customer Service 2008 100

Stephanie LH Calahan

DECEMBER 15, 2009

PS -- If you did not read my post about the Great Organizing Giveaway , you must mark your calendars for January 25th! PS -- If you did not read my post about the Great Organizing Giveaway , you must mark your calendars for January 25th! .  I hope that you have a wonderful remainder of 2009 and a fabulous entry into 2010!

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Medical 2010 2009 Calendars 100

Stephanie LH Calahan

FEBRUARY 5, 2010

I want to support that success, so I've decided to open my calendar and offer a limited number of f'ree strategy sessions via telephone or skype. I want to support that success, so I've decided to open my calendar and offer a limited number of f'ree strategy sessions via telephone or skype. Interested? 

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All Things Admin

JULY 27, 2022

Turn off forwarding on phones. Check/review calendars for today: (executive’s name). HOW TO USE THIS ARTICLE IN YOUR NEWSLETTER OR WEBSITE. Want to use this article in your newsletter, ezine or website? It might look something like this: Beginning of the day: Unlock doors. Check voice messages. Log into PC. Read emails.

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Mentoring Administrative Professionals Travel 2022 98

Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy? Schedule = Success My favorite is: There is no tool more useful to me than an electronic calendar (Outlook, ACT, Thunderbird, Google, it doesn't matter what brand.)

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Step It Up VA Coaching

NOVEMBER 17, 2011

Having a database of names, mailing addresses, phone numbers and other personal information gives you the tools to connect personally with current and potential clients, business associates and even competitors. First, are you using your mailing list effectively? A good mailing list is the foundation for your business.

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Social Media Business Cards Calendars Travel 100

Stephanie LH Calahan

JANUARY 7, 2011

January 20, 2011 2:00 PM CST (12:00 PM PST- 1:00 PM  MT- 3:00 PM EST) For 60 Minutes Learn how to battle the top time-stealers and take control of your office once-and-for-all with expert advice from productivity consultant and coach Stephanie LH Calahan Mark Your Calendar and Sign Up Today!

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Interviewing 2011 Calendars Networking 100

Stephanie LH Calahan

FEBRUARY 14, 2011

  Once you receive the material, make sure that you schedule time on your calendar to consume it and take action. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!   Just choose whatever appeals to you and that expert will send it to you! 

Fax 100

Fax Networking 2007 Phones 100

Stephanie LH Calahan

JUNE 17, 2011

And, at the same time, people were increasingly starting to rely on their mobile devices for much more than making phone calls.      Can you really coordinate calendars using Springpad?    Are you on other phone platforms?    What makes Springpad different from the competition?

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Interviewing Calendars Restaurants Microsoft Outlook 100

Stephanie LH Calahan

MAY 19, 2010

Work With Stephanie « Boost Productivity by Picking the Best To-do List for You | Main | Manage Your Time More Effectively by Using the Right Calendar for You (guest post @TimeMgmtWriter) » If You Want to be Productive, Dont Focus on the Rock! Archive Network with Steph Is This You?   Often it is both.

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Stephanie LH Calahan

SEPTEMBER 3, 2010

Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Archive Network with Steph Is This You?

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Email Twitter Fax Networking 100

Stephanie LH Calahan

FEBRUARY 18, 2011

Our organization uses Google Apps for our e-mail, calendar and cloud solution. Controlling email is hard but if you take a look at the emails that come to your in-box every day - how many of those are from email marketing, rss feeds, newsletters, coupons, etc. That will help reduce the clutter in your in-box. Lovin' Those Labels!

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Loosely Speaking

DECEMBER 22, 2009

Do you struggle when you get a potential client on the phone, knowing how to keep control of the conversation, and turn them from potential into paying? (PS: Subscribe to AZ VA Connections , the AZVAs newsletter, by sending an email request to ktcosmos@LooseEnds.net. Get Loosely Speaking Products.

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Andrea Kalli

MARCH 26, 2010

I convinced him that this is the perfect time to document his story, his preparation, and his biking adventure through a blog, social media, and his mobile phone. He’s doesn’t have a super-fancy, whama-jama mobile phone, just a $20 Nokia. Even the phone number is a toll free one. At least it can take pictures.

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Social Media Twitter Facebook Phones 100

Stephanie LH Calahan

MARCH 10, 2010

Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog?

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Gifts Calendars Goals Networking 100

Andrea Kalli

MAY 11, 2010

By providing you with an email address contact unique to your account, the Facebook crew has given you the freedom to update your presence from anywhere with email access including most modern mobile phones. You can even have a link sent to your phone that makes logging into Facebook Mobile a one click trick.

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Facebook Networking Social Media Microsoft Outlook 100

Stephanie LH Calahan

SEPTEMBER 8, 2010

Work With Stephanie « Favorite Planning/Calendar Tool - Readers Speak Out | Main | Can You Define Social Media Clutter? Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You?

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Twitter Social Media Facebook Networking 100

Stephanie LH Calahan

DECEMBER 13, 2010

Decide now what you would like to accomplish in the next year, then plan some uninterrupted time in your calendar to work toward these goals. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

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Stephanie LH Calahan

DECEMBER 20, 2010

  You may have categories like, phone calls, finances, networking, paper work, or creative activities. Try This Instead Favorite Planning/Calendar Tool - Readers Speak Out You Can Make a Difference in YOUR Productivity in 7 Minutes!   Then pick the items that are similar and group them together. 

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Networking Phones Fax Management 100

Stephanie LH Calahan

AUGUST 16, 2010

Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Productive & Organized Home Contribute to P&O!

Management 100

Management Twitter Networking Fax 100

Stephanie LH Calahan

FEBRUARY 25, 2011

Look Ahead I have found that in order to save time, the last thing I do at night is to "look ahead" By look ahead, I mean that I check my calendar and tickler file for what I have scheduled tomorrow. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

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Stephanie LH Calahan

MARCH 5, 2010

T hen I just review each night for the next day to make sure I am on task - I take my daily to-dos from my master and I schedule my to-do mistycb   @ StephCalahan using iPhone apps:etodo,calendar & www.hassleme.co.uk/ deusami   @ StephCalahan Trying out a moleskin plan. Notes from all areas of life in the front.

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Management Agenda Twitter Calendars 100

Stephanie LH Calahan

NOVEMBER 30, 2009

Maybe You Should | Main | The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In » Do You Hate Your To-Do List?   I've tried my phone and outlook, but I find that I don't even look at those lists.  Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You?

Networking 100

Networking Staples AT&T Phones 100

Stephanie LH Calahan

MARCH 12, 2010

  Rather than having sticky notes all over your desk for things you want to get done, put the tasks on your calendar.    Make sure that as you schedule the activity (appointment on the phone, outside of the office or task you want to get done, etc) with enough time to come to a stopping point. 

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Networking Email Phones AT&T 100

Stephanie LH Calahan

JANUARY 3, 2011

  Also, when you come across papers that are date driven, make sure to add an entry to your calendar/planner to remind you to do things.  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! .  Read, sort and process your email and snail mail daily. 

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Filing Medical Finance Networking 100

Andrea Kalli

SEPTEMBER 21, 2010

Most businesses are relatively open to assistance when they are not pushed to purchase, and an intelligent phone marketing campaign can bring in valuable new clients. No business likes the salesman that wanders into the office, and you will do yourself a favor by not being that person. Start a company promotional blog.

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Social Media Purchasing Twitter Promotion 100

Stephanie LH Calahan

MARCH 25, 2011

In addition to the name, phone numbers, company, and e-mail, include where and when you met the person, who introduced you, and why you might want to contact him/her in the future. If they approved being added to my newsletter list, I also mark that on the card - usually with an NL in the corner. The business cards? Booking Notebook.

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Business Cards Networking ASAP Etiquette 100

Andrea Kalli

MAY 6, 2010

It’s a lot quicker than fielding phone calls for each and every question or even replying to email. By AndreaKalli As soon as your first product or service is ready to hit the market, you have a very important task ahead of you. Twitter can help you to keep current with your customer’s needs.

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Twitter Social Media Microsoft Outlook Customer Service 100

Stephanie LH Calahan

DECEMBER 30, 2010

  So, the next time you have a project that is important consider the following: Block the time on your calendar. If you have something electronic around you cell phone, radio, tv – anything that is on or could come on anything that could bug you – turn it to the off position.

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All Things Admin

OCTOBER 26, 2023

Follow In-Person Meeting Norms You wouldn’t wander into the boardroom at work 15 minutes late while munching on a cheeseburger and talking loudly on your cell phone. Whether you’re in the office, working from home, or observing a hybrid schedule, chances are good that there are at least a few virtual meetings on your calendar.

Etiquette 52

Etiquette Mentoring Administrative Professionals Calendars 52

All Things Admin

JANUARY 30, 2024

Set a five-minute timer on your phone and dive in. I also create an appointment on my calendar so it’s the first commitment I see when I look at my schedule for the day. Most of us have timers on our smart phones. If you can’t, at least you started, and that’s what matters. Move towards making progress. Set a timer.

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Mentoring Administrative Professionals 2024 Training 52