Stephanie LH Calahan

FEBRUARY 18, 2011

.  It is a communication tool that has been around for decades and it does not look like it is going away any time soon. Some will try to tell you that if you have the "right" tool/ e-mail client, you will have all of your worries taken care of.  I'll read and delete and save those of interest in a file.

Email 100

Email Management Filing Monster 100

Laughing all the Way to Work

DECEMBER 17, 2008

Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it. A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do. Let your fingers do the walking: Quick keyboard sh. Be one step ahead of your boss.

Time Zones 100

Time Zones Filing IAAP 2008 100

Laughing all the Way to Work

SEPTEMBER 19, 2008

A tip she passed along had to do with the bring-forward system and has been a great tool for me. I use hanging file folders labelled from January through to December. Every afternoon before I leave for the day, I go through the hanging file for that month to see if there is anything I need to bring forward for the next day.

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Laughing all the Way to Work

AUGUST 1, 2010

I keep mine in an encrypted Word file on my computer. I also have an encrypted file with various other important numbers like my and my husbands social security numbers and the like. Servers are usually backed up daily, so your file will likely be restored. However, you probably want to password protect file.

Time Zones 100

Time Zones 2010 IAAP Filing 100

Laughing all the Way to Work

OCTOBER 10, 2008

If that is not happening, schedule yourself in their calendar. Keep up to date on their calendar and look ahead to see what is coming up and what your boss might need to prepare for that. Put reminders in their Tasks or Calendar of anything you know is coming up with enough lead time so they will have time to complete it.

Time Zones 100

Time Zones IAAP 2008 International 100

Laughing all the Way to Work

MAY 23, 2009

At one office I worked in we had a mail cart with slots for everyones mail, but it was filed First name, Last name. the phone book, standard filing practices etc.) This goes for filing and also how your contacts are ordered in Outlook. Then you need to go into Tools , Options again, under Account Settings. Click on this.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

DECEMBER 19, 2009

Once a date is finalized I put it in my bosss calendar and confirm the meeting with the other participants. When a meeting is finalized, I put the scheduling sheet in a completed file. Let your fingers do the walking: Quick keyboard sh. Taking Effective Meeting Minutes ► August (3) Pass it on. Minute taking made easier.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

AUGUST 10, 2010

© Copyright Patricia Robb 2010 10 August, 2010 Let your fingers do the walking: Quick keyboard shortcut keys I am on vacation and on my home computer I do not have a mouse so rely on keyboard shortcut keys, which reminded me again how helpful they are and how they are a big timesaver rather than reaching for the mouse all the time.

Keyboards 100

Keyboards Time Zones IAAP PowerPoint 100

Laughing all the Way to Work

AUGUST 13, 2010

This is useful if you want to file the email and change the Subject line to something that better describes what the email is about or to put notes in the email. You can also attach a file from Word, Excel or PowerPoint or a business card from your Contacts if it is someone you need to remember to call and want that information available.

Time Zones 100

Time Zones IAAP PowerPoint Email 100

Laughing all the Way to Work

MARCH 15, 2009

Tried and True Method: I set up 12 hanging file folders labelled January through to December. I then put the items in a two-fold file folder with his calendar printed out on the one side and the items he will need for the day on the other side. Let your fingers do the walking: Quick keyboard sh. Thats great!

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

AUGUST 29, 2009

If there are any deadlines or appointments, put them in your boss’s calendar or task list with appropriate reminders. Get any files they may need as a result of the e-mail correspondence. Going through some major organizing and filing here at our office and this is another 'a propos' topic that hits home.

Management 100

Management Time Zones IAAP 2009 100

Laughing all the Way to Work

JUNE 23, 2009

Posted by Patricia Robb at 6:39 AM Labels: Administrative Assistant , colour coding , coloured file folders , professional assistant Reactions: 0comments: Post a Comment Newer Post Older Post Home Subscribe to: Post Comments (Atom) Join me for a Webinar, Sept. Let your fingers do the walking: Quick keyboard sh. Try it, you may like it.

Time Zones 100

Time Zones IAAP Staples Meeting Minutes 100

Laughing all the Way to Work

DECEMBER 5, 2009

If you know what works best for you and if your job is 80/20 on what you like then you can put up with the small stuff like filing and filling out expense forms. Let your fingers do the walking: Quick keyboard sh. But if it is a job that goes on and on with nothing to show for it I get bored. This is an important thing to know.

Time Zones 100

Time Zones IAAP Interviewing Holidays 100

Laughing all the Way to Work

DECEMBER 12, 2009

This can be as simple as having hanging file folders marked from January to December and then you just put items in the appropriate month that you need to bring forward for your boss. Let your fingers do the walking: Quick keyboard sh. I put a sticky note on it, or write, the day I will need it, i.e. bf Dec. Minute taking made easier.

Time Zones 100

Time Zones IAAP International 2009 100

Laughing all the Way to Work

JULY 26, 2009

Or if you want to attach a file, choose Attach File. Let your fingers do the walking: Quick keyboard sh. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? On the right, make sure Attachments is clicked. If you press Ctrl.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

JANUARY 13, 2009

In some organizations raises are tied to how well you do and it is also a record that is kept on your personnel file. Normally, I put something about needing to get my filing system up to date, but I think I may have missed the point when I have done that. Let your fingers do the walking: Quick keyboard sh. Dealing in real time.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

OCTOBER 11, 2009

Let your fingers do the walking: Quick keyboard sh. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Patty Buckner North Bay Index by date ► 2010 (26) ► September (2) What's all the fuss about reading contracts?

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

JANUARY 24, 2009

Use your checklist and you will find it a great tool to keep you on the right track and help you get around those obstacles. This article is extremely well written, and I have already printed a hardcopy, which I am going to add to my file. Let your fingers do the walking: Quick keyboard sh. Hurdles can be overcome.

Time Zones 100

Time Zones IAAP 2009 International 100