Practically Perfect PA

AUGUST 1, 2013

Speaking with confidence on the phone and forwarding calls. Getting to grips with calendar and email management. Establishing and maintaining filing systems. Taking minutes, writing agendas and attending meetings. Receptionist: Meeting and greeting important clients . Learning to multi-task. Helping with projects.

Skills 100

Skills 2003 UPS Agenda 100

Ian's Messy Desk

JUNE 9, 2010

Manage paper effectively – Barbara Hemphill, author of The Paper Tiger, offers the FAT principle for paper burden: file it, act on it, or toss it. Reference Files: store in a convenient location close to your desk. Archive Files: store in a filing cabinet or an off-site location. Comments Trackbacks Weekly Cheat Sheet! |

Filing 100

Filing Ergonomics Cubicle Agenda 100

Laughing all the Way to Work

OCTOBER 2, 2010

You can add the agenda to the meeting request by attaching it. To add an attachment, click on the Insert tab and choose Attach File or Attach Item. For instance I will put a reminder to call a client and put the name and phone number in the Subject line.

Calendars 100

Calendars Holidays Agenda Administrative Professionals 100

Professional Assistant Blog

SEPTEMBER 7, 2007

Home About Me Advertise How to Hold Effective Meetings By The Professional Assistant on Friday, September 07, 2007 Filed Under: Meetings , Organize , Prioritize , Productivity H ave you ever wondered why you have so many meetings to attend and most of the time, you feel that you dont have a need to be there?

2008 100

2008 Google Docs Cubicle 2007 100

Productivity Bits

SEPTEMBER 23, 2010

File System. T he tool that we integrate to our productivity system must go hand in hand with our file system or the stuff that we work with. You can use this tool in 4 ways: In your web browser, as a Windows Client, in an Android phone, and iPhone. The 2 phone clients can sync to the Windows version. 100% No Spam.

Agenda 100

Agenda AT&T Calendars Stress 100

Office Dynamics

SEPTEMBER 16, 2010

Take that time to ask questions about his meetings, are there any action items you can follow up on from the meetings, are there any impending phone calls or situations you need to be aware of, can you create a template for his staff meeting agenda. Also start referring to yourself as an administrative professional or as an assistant.

IAAP 100

IAAP Self Esteem Administrative Professionals Agenda 100

Office Dynamics

SEPTEMBER 16, 2010

Take that time to ask questions about his meetings, are there any action items you can follow up on from the meetings, are there any impending phone calls or situations you need to be aware of, can you create a template for his staff meeting agenda. Also start referring to yourself as an administrative professional or as an assistant.

IAAP 100

IAAP Self Esteem Administrative Professionals Agenda 100

Success

FEBRUARY 16, 2023

office professionals surveyed agreed that they spend more time searching for documents and files they need than responding to emails and messages,” according to a 2021 survey conducted by Wakefield Research for Elastic. Don’t save an email or a phone call to deal with later. They don’t respond to emails as they arrive.

2022 331

2022 Email Filing Agenda 331

Stephanie LH Calahan

NOVEMBER 14, 2012

At one point I did this exercise and I found that I was spending over 30 minutes a day just on downloading and uploading files for my daily podcast! Be careful not to get caught up in the “how” at this point. Just identify what needs to change.

Social Media 100

Social Media Calendars Agenda Twitter 100

Laughing all the Way to Work

AUGUST 13, 2010

I had no idea this could be done, but I was thrilled when I got her email, but it just proved to me once again that we are all holding on to things we take for granted that others know about. The tip she sent me was how to edit an email that you have received. Close out of the email and you will be asked to Save the changes.

Time Zones 100

Time Zones IAAP PowerPoint Email 100

Stephanie LH Calahan

MARCH 5, 2010

List Tasks (example) a- Plan Agenda b- Billy Bob’s Review c- Draft budget report d- Clean out my inbox 2. Compare tasks and put a check mark next to the higher Priority task: a to b then, a to c and then, a to d b to c then, b to d c to d Using the example above: Which is more important: “a-Plan Agenda” or “b-Billy Bob’s Review”?   

Management 100

Management Agenda Calendars Twitter 100

Laughing all the Way to Work

DECEMBER 19, 2009

When I receive an initial request for a meeting, I use a meeting form and write down the information I need: who is requesting the meeting, what is the purpose of the meeting, where it will be held and a phone number or an e-mail address and dates that are available. When a meeting is finalized, I put the scheduling sheet in a completed file.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

The Office Professionals Place

NOVEMBER 4, 2009

This morning the phone rang - youve got an interview! And of course you don’t want to completely control the meeting, or otherwise disregard the other person’s agenda. Log Files As with most other websites, we collect and use the data contained in log files. Youve been networking your little tail off.

Cover Letter 100

Cover Letter Interviewing Resume Filing 100

Stephanie LH Calahan

DECEMBER 27, 2010

If you are an evening person and you plan last thing, make sure you are looking at the next day's agenda! Tweet Click to get posts as we publish Prefer less email? Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! What Did I Miss?   What do you do?

UPS 100

UPS AT&T Credit Card Networking 100

Laughing all the Way to Work

SEPTEMBER 19, 2008

I use hanging file folders labelled from January through to December. Every afternoon before I leave for the day, I go through the hanging file for that month to see if there is anything I need to bring forward for the next day. A tip she passed along had to do with the bring-forward system and has been a great tool for me.

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Laughing all the Way to Work

DECEMBER 12, 2009

This can be as simple as having hanging file folders marked from January to December and then you just put items in the appropriate month that you need to bring forward for your boss. If you are sent an email with a request to do something either asap or later, did you do it or have you diarized it to do it later?

Time Zones 100

Time Zones IAAP International 2009 100

The Small Business Blog

OCTOBER 18, 2007

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk Nobody answers the phone – put the phone down and do not call back. If you don’t, you’ll be last on the work and service agenda, that means you business suffers. OnlineOffice: Overview Get the Flash Player to see this player.

2007 100

2007 2008 2009 2006 100

The Small Business Blog

NOVEMBER 9, 2009

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk « 5 tips for Sourcing Employee Training for Small Businesses Small Business World News Round-up – 2009/11/10 » « Previous Entries This entry was posted on Monday, November 9th, 2009 at 1:41 pm and is filed under Comments.

2009 100

2009 2007 2008 2006 100

Practically Perfect PA

JANUARY 21, 2014

Set aside emails from colleagues and clients they have hundreds of emails from professional organisations, upcoming conferences, travel companies and not to mention lots and lots of sales requests. Keep the standard responses saved in a separate document and simply copy and paste the response into an email and hit send.

Email 100

Email Filing Gifts Agenda 100

The Small Business Blog

NOVEMBER 16, 2007

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk We may send you a confirmation email to check you are a real person We are sorry but any violation of the above rules will mean an automatic removal of your comment. OnlineOffice: Overview Get the Flash Player to see this player. Sponsors Advertise Here?

2007 100

2007 2008 2009 2006 100

Stephanie LH Calahan

OCTOBER 10, 2012

single entry from my mobile phone, online or via my email  integration with social media (e.g. All of the contact information that you want is in one place - emails, faxes, appts, tasks, file attachments.  Date and Time based task lists with daily agenda and tasks viewable in the office or on the road.

Management 100

Management Social Media Fax Agenda 100

Stephanie LH Calahan

DECEMBER 10, 2010

Use the notebook for everything you want to keep track of: to do lists, grocery lists, client meetings, phone calls, dreams and goals. Tame Your Email 1. Turn off email alerts when emails arrive in your inbox. If you know that you will never answer an email, delete it right away. a 6x9(ish) spiral notebook.

AT&T 100

AT&T Calendars Social Media Stress 100

The Small Business Blog

SEPTEMBER 22, 2007

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk The potential for conservation agendas to empower and enrich local groups is recognised in many quarters. OnlineOffice: Overview Get the Flash Player to see this player. Copyright © 1994-2010 Winweb® · All rights reserved.

2007 100

2007 2008 2009 2006 100

Stephanie LH Calahan

MAY 20, 2011

Here's a tip: you talk to, email several people a day. As my business continues to grow from it's inception in 2004, I've added a lot more to my agenda, including blogging on my website, guest blogging, writing articles for e-zines and in print for local magazines, creating a monthly newsletter and doing public speaking.

Social Media 100

Social Media PowerPoint Facebook Gifts 100

The Small Business Blog

MAY 12, 2010

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk Let’s get this on the agenda, build some momentum and help bring “Change!” » « Previous Entries This entry was posted on Wednesday, May 12th, 2010 at 1:33 pm and is filed under SME-Blog. External Links External Links SynergyOne.co.uk

2007 100

2007 2008 2010 2009 100