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Home About Me Advertise Trying to Phone/Fax Internationally? I found a great website called Time and Date.com. Then you just enter the phone or fax number in the third section. Until next time, Take care - of your clutter! 4comments for this post Regina Thanks for posting the "trying to phone/fax internationally" issue.
Home About Me Advertise Clock In The Right TimeZone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?
But he realizes most face a learning curve, and he suggests nomads should be ready to make sacrifices, since they’re the ones choosing to travel across different timezones. Your colleagues are going to expect a certain amount of timely responsiveness,” says Koopman, who has worked with more than half of the Fortune 500 companies.
Use A Phone Call Log! By The Professional Assistant on Thursday, October 09, 2008 Filed Under: MS-Excel , Organize , Productivity D o you find that when you receive phone calls or voice mail messages, you cant remember who called, what time they called, who they were trying to call, etc? Home About Me Advertise Who Called?
Most of these I have listed and linked to on my sidebar: [link] - United States Postal Information [link] - Telephone Number Look Up [link] - Currency Converter [link] - Cambridge Online Dictionaries [link] - Multi-Language Dictionary [link] - The Phrase Finder [link] - Words and Their Meanings [link] - Grammar/Spelling/Punctuation Help Website [link] (..)
Sometimes I wish I had something to warn me when I am with someone with a cell phone so I can know that we are going to be interrupted. I find it frustrating when people either text while in a conversation or are constantly taking phone calls. Apparently not, when its by phone. A person I know does this all the time.
Do they end up talking loud on the phone while you are trying to do some work? Home About Me Advertise Most Irritating Habits of Co-Workers By The Professional Assistant on Monday, November 19, 2007 Filed Under: Productivity D o you find yourself among co-workers that are not respectful of your privacy?
Of course before I recommend anything I try it out so I picked up the phone and it asked me what I was looking for and what city and province. I chose details and was given the street address and phone number and I still had the option of having my call put through to the store number. You can use google to get similar information.
You usually answer according to what you see on the display and say “Hi&# , thinking it is an internal call, but they are transferring an outside call so you end up sounding unprofessional. The cure: always answer the phone professionally - this way youre never caught off-guard. January 19, 2009 Patricia Robb said.
By The Professional Assistant on Tuesday, September 30, 2008 Filed Under: Productivity D o you receive junk mail, junk faxes and the occasional irritating phone call from telemarketers? Do you even receive voice mails that are left by people trying to sell you something, but you didn’t even hear the phone ring?
Prioritize the tasks you need to do for the day/week/month and then do them one item at a time. But I did it by keeping a notepad by the phone and each time I started a task I would write it down. In a very short time I started to see what the problem was -- telephone calls. Having a to-do list can be a life saver.
When I receive an initial request for a meeting, I use a meeting form and write down the information I need: who is requesting the meeting, what is the purpose of the meeting, where it will be held and a phone number or an e-mail address and dates that are available. 411 Look Up 411.ca
Do you ever get a meeting request and an agenda has not been provided, or if it is a teleconference the call-in details have not been given or the boardroom hasnt been booked for an internal meeting? Whose responsibility is it anyway? When booking meetings ownership of the meeting has to be established. 411 Look Up 411.ca
When youre on a phone call, do people hover over you? You dont want people coming up to you, hovering and waiting for you to put down the phone for a few seconds to let them know that you are in a training session. Are you the main contact in your department? Its inevitable, but its part of your job description.
CountryCode.org is a comprehensive guide to make phone calls from anywhere to any country in the world. We list country codes, city codes, international and national dialing codes, and other relevant country information. If you find some are outdated please let me know so I can remove them from this list. 411 Look Up 411.ca
What dates and times does he or she have available (keeping in mind timezones for away meetings)? Secure the date and time in his or her calendar, taking into consideration travel time if outside the office. If it is an internal meeting, has a meeting space been booked? Where is the meeting being held?
The last online course I took was under $70 and was interactive using both the computer and a speaker phone for audio. I have found them to be really helpful. They can be contacted at: Louis@lastminutetraining.ca If you find some are outdated please let me know so I can remove them from this list. 411 Look Up 411.ca
They said it works with most phone services. I have never used this escape route, but was reminded about it at a webinar I participated in recently and will keep these instructions close at hand. I thought I would pass this tip along in the event you find yourself wishing you could take your words back. 411 Look Up 411.ca
Home About Me Advertise How to Cope With Co-Workers Arguing By The Professional Assistant on Monday, January 21, 2008 Filed Under: Meetings , Productivity Y ou’re on the phone with a client and an argument breaks out between two of your colleagues. You try to plug your other ear to drown out the noise. What do you do?
I can interact where I am now, but I have to get up and go if I want to speak with someone and then when I get there I may find they are busy or on the phone so I have wasted my time. Of course there is a down side to being able to do that. If you find some are outdated please let me know so I can remove them from this list.
I breathe a sigh of relief when I get someones assistant on the phone or receive an email from them. Knowing assistants and having a working relationship with them is very important and can make the difference when you need to set up a meeting or if your boss needs to have a quick phone call with their boss. 411 Look Up 411.ca
Doing too many things can actually waste time. Check: Are phone calls planned? For each one, write down what you hope to accomplish with the phone call to help you stay focused. I run the outlook journal and it logs the time I spend with a given task. Manage: Create a list of calls to be made and make them all at once.
In the near future, Blackberries, Apple iCals and many different types of phones will be supported on this software as well. Until next time, Take care - of your clutter! Heres a free piece of software that was recently released that can do just that.
An e-mail like the one I received would have been better delivered face to face or by phone in order to get the tone of what the person was trying to communicate. I stop the flow and pick up the phone. It is amazing how quickly a matter can be handled on the phone or in person. This little tip has been a huge time-saver for me.
Internal meetings can usually be changed more easily so start there. Realize that nothing is cast in stone and things can change so be prepared to make the necessary adjustments. Your boss is not trying to sabotage you. Assess which meetings can be adjusted without too much disruption. 411 Look Up 411.ca
A change of scenery and a change of conversation is good for us to recharge and just get away from it all from time to time. Talking about work all the time is not healthy for anyone. I am not taking a wireless phone with me and I am not going to talk about work with my friends where I am visiting. I cant wait!
Be protective of your boss’s time. Be professional on the phone and greet people who come calling, but not everyone needs to get in to see the boss. Be very selective and guard their time. Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it.
I have a network of assistants that I call friends, although some are just phone colleagues, but we help each other. The assistant/boss relationship certainly is one of the closest working relationships with some comparing it to that of a work wife. GET TO KNOW YOUR CO-WORKERS. and find out early on who you can go to and trust.
Did I phone to get my electricity turned on? The meetings were stress free and I was able to depend on my checklists and templates. Now I am on holidays and preparing for a big move to a new home. You can be sure I have checklists for that as well. Yes, it is ticked off on the checklist and the lights did turn on when I pressed the switch.
Do you want to walk over to their cubicle while their talking loudly on the phone and give them a piece of your mind? This happens to the best of us all of the time. Im not sure if youre covered this in the past, but Im having a difficult time working so closely with another equal coworker.
Using e-mail is a great tool, especially if you are trying to cut down on company costs via internationalphone calls and postage fees. Sure, there are times that e-mail is appropriate, such as when you need some sort of record from a client to fulfill their product order.
I have become familiar with timezones, airport codes and international holidays to avoid. I am sure I could have done well as I have learned nearly everything there is to know about getting someone from point A to point B. If you find some are outdated please let me know so I can remove them from this list. 411 Look Up 411.ca
I am sure after that call her husband got off the phone and kicked the dog or was cranky with a sales clerk at the grocery store. It ended up that the phone lines were down because of a thunderstorm in town and he had been trying to reach her since early that afternoon. What happened? Crankiness and bad moods can be passed on.
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