Professional Assistant Blog

DECEMBER 4, 2007

Do you feel that they are overbearing and don’t know when to keep their opinions to themselves? At times, I would think to myself, “If I could only talk to them.&# Don’t allow yourself to become them. Remember that you want to be the bigger person and don’t sink to their level.

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Professional Assistant Blog

JANUARY 14, 2008

The staff member writes you back, but you don’t quite understand it. Sure, there are times that e-mail is appropriate, such as when you need some sort of record from a client to fulfill their product order. You never know when someone would come back to you and tell you that they didn’t ask you to do a certain task.

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Professional Assistant Blog

OCTOBER 21, 2008

There are some companies that, unfortunately, don’t allow for purchases such as stationary , fax machines , toner , etc. There are penny deals all the time, where auctions start off at just one cent. You can even get new items, if you aren’t into used items or feel that they might not work as well. Whats next?

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Professional Assistant Blog

NOVEMBER 1, 2007

Home About Me Advertise Cubicle Etiquette 101 By The Professional Assistant on Thursday, November 01, 2007 Filed Under: Office Gossip , Productivity D o you find that your colleagues are hovering around you when youre on the phone? If you would like more tips such as these, please read my articles on gossiping in the workplace.

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Professional Assistant Blog

AUGUST 18, 2008

I couldn’t believe it either. I personally couldn’t do this, but it’s quite interesting that people would actually think of this. I work in a back office environment, where 99% of our client interaction is via the phone, e-mail or outside of the office, so I can wear jeans and a t-shirt.

2008 100

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Professional Assistant Blog

MARCH 10, 2008

In my weekly recap last Friday I pointed out a Lifehack.org article arguing that the current climate for hyper-productivity isn’t all it’s cracked up to be. If I didn’t have a full day’s worth of tasks to complete I wasn’t being efficient enough. Until next time, T ake care - of your clutter!

2008 100

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Professional Assistant Blog

OCTOBER 17, 2008

You reminisce about that Seinfeld episode where Elaine gets stuck on the subway and starts talking to herself about how the train isn’t moving and starts to get claustrophobic. You start to notice a particular smell, yet you know it wasn’t you, but you wonder if everyone thinks that it was. This is you now!

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Professional Assistant Blog

NOVEMBER 20, 2007

This doesn’t mean that you have to go out for beers or go to a movie. I don’t mean take charge of the office – you might make some serious mistakes. Don’t whine and complain about every little task that is given to you. Don’t break your promises. Until next time, Take care - of your clutter!

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Professional Assistant Blog

MARCH 3, 2008

Hopefully, you weren’t also affected by the FPL power outages. It’s a reminder to all of us that depending on one system alone works fine, right up until the time that it doesn’t. In this case, commercial email services were affected, but the next time it could be your server at work.

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Professional Assistant Blog

MARCH 4, 2008

Are you going to be out of the office for a short or even long period of time? Don’t forget to set up and turn on your “Out of Office Assistant&# on Microsoft Outlook. And lastly, don’t forget to turn it on. Also, don’t forget to change your voice mail message to read the same information.

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Professional Assistant Blog

JULY 20, 2009

My weight gain happened as a result of being so busy in my new job that I started eating out because it was easier than having to make my own breakfast, lunch and sometimes dinner at home and I stopped going to the gym because I just couldn't seem to find the time. It really does help, doesn't it? Healthy Or Junk?

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Professional Assistant Blog

SEPTEMBER 22, 2008

T here is a great site called OpenTable.com , which allows you to book reservations online with particular restaurants all over the world. By The Professional Assistant on Monday, September 22, 2008 Filed Under: Organize , Productivity A re you asked to make reservations for your manager(s) at particular restaurants?

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Professional Assistant Blog

MARCH 27, 2008

Until next time, T ake care - of your clutter! Save the new e-mail distribution list by giving it a name that this corresponds to whatever it is being used for. All e-mail distribution lists are bolded. Just create a second e-mail distribution list and include the first one in it.

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Professional Assistant Blog

SEPTEMBER 30, 2008

Do you even receive voice mails that are left by people trying to sell you something, but you didn’t even hear the phone ring? This happens to everyone, all the time. This hurts your productivity and consumes quite a bit of time each and every day. Imagine how much time you spend sifting through all of this rubbish?

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Professional Assistant Blog

JANUARY 7, 2008

In my particular field (Publishing), it can be very stressful when your boss asks you to fax something right away, since the time difference is substantial at times and you need to figure out how to decipher a fax number. I found a great website called Time and Date.com. There’s a really easy solution to this.

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Professional Assistant Blog

OCTOBER 7, 2008

In order to get your tasks completed on time and in a proficient manner, there is a little trick that I use to make sure that I only focus on one project at a time and give it my undivided attention (when I possibly can). Until next time, Take care - of your clutter! Having a timer at your desk can be a great tool. Whats next?

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Professional Assistant Blog

DECEMBER 5, 2007

We hold meetings every so often (since everyone’s busy and can’t really figure out when these meetings work for everyone), but we do try to meet at least once every quarter. This is definitely good for sharing ideas and skills among teammates and other departments.

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Professional Assistant Blog

JANUARY 15, 2008

Recently, I started volunteering through my workplace, since they allow us to have a certain amount of time during work hours. You don’t have to do much to lend a helping hand, just go out there and join an association, volunteer or whatever would make you feel “balanced&#. But that’s another story.

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Professional Assistant Blog

DECEMBER 17, 2007

I can understand that certain items need to be handled via e-mail, so you have a record of the matter, but if it’s something that doesn’t need to be recorded, such as asking the person where they would like to have lunch or how their weekend went. This actually happens quite a bit at my workplace as well.

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Professional Assistant Blog

FEBRUARY 11, 2008

One of my readers asked me for some tips on handling annoying co-workers that don’t throw out their tea bags, leave used paper towels around the sink area or just leave their dirty dishes in the dish rack. Do you start wondering if they treat their own house the same way? You’re not alone. right away.

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Professional Assistant Blog

FEBRUARY 19, 2008

I worked as an Investment Advisor’s Assistant, completed my CSC (Canadian Securities Course), but soon after, I realized that this wasn’t really for me. I would be able to do work without too many interruptions , have quiet time, since the walls and the closed door (at times) would stop the noise from reaching in.

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Professional Assistant Blog

SEPTEMBER 3, 2008

Then he mentioned that he didn’t want all of the details of each product listed. I sometimes go onto my blog to look up stuff that I've added, since I tend to forget things at times. I recently ran into this problem as well. He only wanted the total amounts shown as a bundled figure.

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Professional Assistant Blog

JULY 16, 2008

She can be very trying at times, just a very difficult person. Try creating a list of tasks and tackle one thing at a time. Until next time, T ake care - of your clutter! She is the largest share holder of the company, obviously. I consider myself and have been in the past, to be an over achiever. Do you have any leads ?

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Professional Assistant Blog

APRIL 1, 2008

Until next time, T ake care - of your clutter! Subscribe to The Professional Assistant feeds or get posts e-mailed directly to you today. Post from: Assistant Tips 4comments for this post Jodith One thing I find helpful when having multiple people performing file updates is to keep track changes turned on.

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Professional Assistant Blog

AUGUST 14, 2008

By The Professional Assistant on Thursday, August 14, 2008 Filed Under: Productivity , System Security F orgetting your Windows password happens to everyone from time to time. Yes, even I forget it at times. Until next time, T ake care - of your clutter! Then you have to try to remember all of these passwords!

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Professional Assistant Blog

FEBRUARY 12, 2008

Thanks Manish Posted on 23 October, 2009 1:20 AM The Professional Assistant Hi Manish, Unfortunately, I don't have any other answer to this except to resize each one individually. Posted on 4 July, 2010 9:05 PM The Professional Assistant Hi, Unfortunately, you can't change the size of the file, but you can with Paint or Photoshop.

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Professional Assistant Blog

MARCH 28, 2008

Thank you again for your time and consideration. Until next time, T ake care - of your clutter! I am very interested in working for you and look forward to hearing from you once the final decisions are made regarding this position. Please feel free to contact me at anytime if further information is needed.

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Laughing all the Way to Work

JULY 5, 2009

She couldnt get an answer so she slowly started to get worked up and by the time she reached him, she was already angry and he didnt have a hope. I wouldnt recommend talking about a co-worker with someone at the office or it ends up being gossip and spreads a bad feeling about that person. Lets enjoy our day together.©

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Laughing all the Way to Work

JULY 11, 2009

The problem that sometimes occurs with sharing with current co-workers is it can turn into office gossip. Sometimes we just need someone to be our sounding board and an outsider to the situation can often see things more clearly. The admin profession lends itself to taking on new and sometimes challenging projects. We can all help each other.

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Professional Assistant Blog

MARCH 20, 2008

Until next time, T ake care - of your clutter! What better candidate to take on that role as a career, than the assistant who regularly plans events from small meetings to large conferences. Marketing: An assistant who has a marketing flare with a creative mind can branch out into editing or writing.

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Professional Assistant Blog

JULY 22, 2008

Even though they are work-related, I rarely have time to look at them so it is easier for me to do that from home. Some e-mails are useful, but I don’t always have time to deal with them right away. They are now at my convenience, rather than being in my face every time I look in my Inbox.

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2008 2007 Cubicle Google Docs 100

Professional Assistant Blog

FEBRUARY 20, 2008

I recommend staying away from “good morning&# or “good afternoon&# as the person may not open the e-mail during that time frame. If I didn’t know the person, and it was my first communication to him/her, I would use both names: John McDonald. They reasoned that opening these short messages wasted their time.

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Professional Assistant Blog

MARCH 5, 2008

Until next time, T ake care - of your clutter! Thanks, Richard Posted on 5 March, 2008 10:43 AM Deb I love CTRL-Z (undo), CTRL-H (find & replace), the split screen feature in Word (it splits the screen into 2 sections so you can look at 2 different areas of the document at the same time.

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