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Use A Phone Call Log! By The Professional Assistant on Thursday, October 09, 2008 Filed Under: MS-Excel , Organize , Productivity D o you find that when you receive phone calls or voice mail messages, you cant remember who called, what time they called, who they were trying to call, etc? Home About Me Advertise Who Called? Whats next?
Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it. Trust me, people start to get irritated when this happens over and over again.
Plan out an agenda of all points that will need to be discussed. The Timekeeper would make sure each topic is covered within the amount of time mentioned on the agenda. If the person isnt responsible for any of the items discussed in this meeting, dont invite them. Delegate a person to be a a Facilitator, a Timekeeper and a Scribe.
Even though they can seem like small things, at the beginning you are trying to do your best to impress and can feel a bit helpless when the phone rings and you realize you don't know how to answer it. I also included instructions on how to use some of the equipment that I needed to use such as the telephone, photocopier and fax.
It is impolite to blurt out or cut people off, you wouldnt do it in an in person meeting, dont do it on a phone call. Always start on time and do your best to end on time by following the agenda and "table" topics that require more discussion. Distribute the agenda/handouts prior to the meeting. Start on time and end on time.
single entry from my mobile phone, online or via my email integration with social media (e.g. All of the contact information that you want is in one place - emails, faxes, appts, tasks, file attachments. Date and Time based task lists with daily agenda and tasks viewable in the office or on the road. (e.g.
List Tasks (example) a- Plan Agenda b- Billy Bob’s Review c- Draft budget report d- Clean out my inbox 2. Compare tasks and put a check mark next to the higher Priority task: a to b then, a to c and then, a to d b to c then, b to d c to d Using the example above: Which is more important: “a-Plan Agenda” or “b-Billy Bob’s Review”?
Anchoring the system in the tickler file: You will find your "Next action" sheets, your project sheets, agendas, documents you need to work with, etc. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Part of the Calahan Solutions, Inc.
If you are an evening person and you plan last thing, make sure you are looking at the next day's agenda! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665
This morning the phone rang - youve got an interview! And of course you don’t want to completely control the meeting, or otherwise disregard the other person’s agenda. Look into purchasing an all-in-one fax, printer, and copier. Youve been networking your little tail off.
Use the notebook for everything you want to keep track of: to do lists, grocery lists, client meetings, phone calls, dreams and goals. Pick a half-dozen little items that can be completed in 5 minutes each or less (an email you need to send, a phone call to make, something to look up on the internet.) a 6x9(ish) spiral notebook.
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