Professional Assistant Blog

FEBRUARY 29, 2008

Are you just starting out or already have a thriving business? Finding the right tools to manage your business can be time consuming. You have to understand how a professional administrator operates and also have the technology and software to run your business in a successful manner.

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Professional Assistant Blog

JANUARY 10, 2008

By The Professional Assistant on Thursday, January 10, 2008 Filed Under: Client Service , Networking , Productivity A re you stuck at home because youre sick? If youre feeling well enough to be able to work from home (telecommuting), an alternative would be to ask your IT department to set you up with VPN (virtual private network) access.

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Professional Assistant Blog

SEPTEMBER 22, 2008

This has become a great tool for me, since I have to make reservations on a regular basis for my managers. I am able to get a confirmation from the automated system to let me know that the reservation has been made with all of the details that I need. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

SEPTEMBER 4, 2008

I’ve searched Google and they say to use the drawing tool. Clicking Tools, Letters and Mailings, Envelopes and Labels. I’ve sent a couple of the text boxes to the back, but for the life of me can’t get them to ‘bring to front’ again. I can’t seem to find that either! You can use this feature by: 1.

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Professional Assistant Blog

AUGUST 13, 2008

Of course, the rest of us had to follow this schedule and would have to take time off during these periods. To add your countrys or any religious holidays that you follow into your Outlook calendar, follow these 3 simple steps: Click Tools, Options, and then Calendar Options. In the Calendar Options section, click Add Holidays.

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Professional Assistant Blog

JULY 24, 2008

Here are the steps to doing this: When you receive an e-mail, click on Tools, and then Organize. Then I have my faxes set up as green. I know that this would be next, since people depend on these quite a bit around my office. Click on Using Colors. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

FEBRUARY 8, 2008

To be a little more productive at my job, I thought Id create e-mail templates, which save quite a bit of time in the long run. Here are 9 steps to creating an e-mail template in Microsoft Outlook : On the Tools menu, click Options , then click the Mail Format tab. Click Apply , then OK. On the File menu, click Save As.

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Professional Assistant Blog

APRIL 1, 2008

" One of the most productive ways to update information on files is to either create or move a file into a shared folder on your companys network drive. This cuts down on you having to do the same job twice and saves you and the company time and money. Also, a fun feature is you can chat (i.e. Thanks for the tip!

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Professional Assistant Blog

NOVEMBER 21, 2007

By The Professional Assistant on Wednesday, November 21, 2007 Filed Under: Job Seeking , Networking , Organize , Productivity A re you in the process of looking for a job? Youd be surprised of how many people in your network are willing and able to help out. Home About Me Advertise Cant Find a Job? Change is inevitable.

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Professional Assistant Blog

OCTOBER 7, 2008

In order to get your tasks completed on time and in a proficient manner, there is a little trick that I use to make sure that I only focus on one project at a time and give it my undivided attention (when I possibly can). Having a timer at your desk can be a great tool. To avoid this, try using an online timer instead.

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Professional Assistant Blog

SEPTEMBER 2, 2008

Home About Me Advertise Attracting Productivity: Work Environments By The Professional Assistant on Tuesday, September 02, 2008 Filed Under: Client Service , Job Seeking , Networking , Productivity D o you think of yourself as a productive person? Do you feel that you are happy at your job?

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Professional Assistant Blog

AUGUST 26, 2007

The mail merge wizard is the simplest tool to use to get your letters or e-mails out to your clients. Click on Tools, Letters and Mailings, and finally Mail Merge Wizard. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

NOVEMBER 19, 2009

Another option is to create templates in Microsoft Office and either e-mail them to everyone or place them on a network drive for everyone to access. This way, everyone will have to follow the exact same details as are set out. This way, everyone will be using the exact same documents , spreadsheet , etc. so that they dont get changed.

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Professional Assistant Blog

JULY 7, 2010

Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

NOVEMBER 18, 2009

Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

JANUARY 17, 2008

Until next time, Take care - of your clutter! 3comments for this post Maggie Thanks so much for this post! : ) Ive oftentimes copied text from PDF files, but had no idea about the snapshot tool. That will be VERY helpful in the future. Thanks again for sharing! I thought that this would help others.

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Professional Assistant Blog

JANUARY 14, 2008

Using e-mail is a great tool, especially if you are trying to cut down on company costs via international phone calls and postage fees. Has this ever happened to you? People use e-mail too frequently, making messages more and more convoluted as they go back and forth like a tennis ball.

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Professional Assistant Blog

OCTOBER 13, 2008

Click on Tools, Macro, Record New Macro… Type in the name of the macro and a description for it, so that others know what this is used for. Click on either the toolbar icon that you created, the keyboard shortcut or click Tools, Macro, and Macros…, then click run. Make sure that you cut this, not delete it.

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Professional Assistant Blog

SEPTEMBER 5, 2008

This happens to office workers all of the time. It even happened to me a few times, where people would create files themselves, then send it around to others to review and make changes, but never save it on the network drive. Then a new person comes in, taking over the work and wonders why they cant find the old file.

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Professional Assistant Blog

MARCH 10, 2008

How many blogs, online tools, software and books are there nowadays providing the latest, fashionable way to hit the peak of productivity? One could also say that you should never wait for the right productivity tools to get things done. It seems to me that there is now an increasing shift toward simplifying our lives.

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Professional Assistant Blog

JULY 16, 2009

Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

JANUARY 15, 2008

Home About Me Advertise Going Above and Beyond "Work" By The Professional Assistant on Tuesday, January 15, 2008 Filed Under: Networking , Productivity D o you find yourself going into work day after day, week after week, feeling like you could do just a little more? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

OCTOBER 17, 2008

Most of the time, they tend to stand in the middle of the elevator, for easier access to exit. That’s what The Weather Network is for. So the next time you get in an elevator, keep these points in mind. If you have a cold, make sure to cover your mouth and nose, even if you don’t have a tissue.

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Professional Assistant Blog

AUGUST 25, 2007

Now you have the tools and tips to give yourself a helping hand with writing the perfect messages to those who need the information you need to provide. Proofread and spell check (this is so important – you don’t want to make yourself look incompetent). Add your signature (make sure you have all of your pertinent information).

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Professional Assistant Blog

DECEMBER 5, 2007

By The Professional Assistant on Wednesday, December 05, 2007 Filed Under: Client Service , Networking , Productivity D o you want to help your firm exceed in the business world? Home About Me Advertise Want to Blog About Your Work? Do you have a knack for writing? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

JUNE 8, 2010

Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

DECEMBER 14, 2007

Do you fear that opening an e-mail will cause a virus to roam around your firms network and do some potential damage? By The Professional Assistant on Friday, December 14, 2007 Filed Under: MS-Outlook , System Security D o you receive spam in your e-mail box? How can you determine whats real and whats not? Youre not alone.

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Professional Assistant Blog

OCTOBER 6, 2009

Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

JULY 16, 2008

Home About Me Advertise Seminars for Professional Assistants By The Professional Assistant on Wednesday, July 16, 2008 Filed Under: Networking , Productivity A re you looking to improve your skills and catch up with the latest office trends ? Are you trying to get that raise or promotion that you so well deserve?

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Professional Assistant Blog

JULY 17, 2009

Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

JULY 14, 2009

Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

JULY 10, 2009

Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

OCTOBER 7, 2009

Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Laughing all the Way to Work

AUGUST 13, 2010

You can also attach a file from Word, Excel or PowerPoint or a business card from your Contacts if it is someone you need to remember to call and want that information available. You can also set a Task by right clicking on an email and choose Move to Folder. (New

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Professional Assistant Blog

DECEMBER 6, 2007

Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

NOVEMBER 19, 2007

Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

NOVEMBER 14, 2007

Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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