Professional Assistant Blog

DECEMBER 31, 2007

I also work in an environment where it gets a little too loud at times. Its an open-concept office and at times, I would like my colleagues to simmer down a bit. Its nice to socialize at times, but we are here to work.

Google Docs 100

Google Docs Cubicle 2008 2007 100

Practically Perfect PA

SEPTEMBER 5, 2012

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). Although I still do print everything off this is a great app to have on your phone so you can check your details on the go.

Restaurants 100

Restaurants Travel Phones Calendars 100

Practically Perfect PA

SEPTEMBER 5, 2012

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). Although I still do print everything off this is a great app to have on your phone so you can check your details on the go.

Restaurants 100

Restaurants Travel Phones Calendars 100

Professional Assistant Blog

FEBRUARY 29, 2008

This lessens the time you have to spend on the phone. You can then print a summary report to Excel of all of your hours for any time period, for any task, or for any client. Now you can show your boss that you are finding ways to be more productive and a team player.

2008 100

2008 Cubicle Google Docs 2007 100

Laughing all the Way to Work

MAY 10, 2009

Of course before I recommend anything I try it out so I picked up the phone and it asked me what I was looking for and what city and province. I chose details and was given the street address and phone number and I still had the option of having my call put through to the store number. You can use google to get similar information.

Google 100

Google Time Zones IAAP Meeting Minutes 100

Professional Assistant Blog

NOVEMBER 1, 2007

Home About Me Advertise Cubicle Etiquette 101 By The Professional Assistant on Thursday, November 01, 2007 Filed Under: Office Gossip , Productivity D o you find that your colleagues are hovering around you when youre on the phone? If you need to talk on the phone, make sure that you keep your voice to a lower volume.

Cubicle 100

Cubicle Etiquette 2008 2007 100

Laughing all the Way to Work

APRIL 17, 2010

Prioritize the tasks you need to do for the day/week/month and then do them one item at a time. But I did it by keeping a notepad by the phone and each time I started a task I would write it down. In a very short time I started to see what the problem was -- telephone calls. Having a to-do list can be a life saver.

Environment 100

Environment Time Zones IAAP 2010 100

Laughing all the Way to Work

FEBRUARY 20, 2010

The team members were pleased with the work and it was agreed that the Finance Director should pay the invoice from the Recreation Account. The language of minutes Discussion and questions ensued -- The team members agreed -- It was decided -- The following points were made. Then the action makes perfect sense. 411 Look Up 411.ca

Time Zones 100

Time Zones Agenda IAAP 2010 100

Laughing all the Way to Work

OCTOBER 4, 2008

If they are a team player then that filters down to the staff, but if they are the King of the Hill, then that also starts to filter down and people start to feel more important than they should and a lot of power struggles start happening and back-biting. If you find some are outdated please let me know so I can remove them from this list.

Time Zones 100

Time Zones IAAP Meeting Minutes Holidays 100

Laughing all the Way to Work

DECEMBER 12, 2008

Be a team player. I can honestly say that even though it was a hard time to go through, I ended up getting a much better job and a better opportunity and can look back on it as a good learning experience. My former boss gave me an excellent reference on paper and by phone. Dont try and hide and stay below the radar.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

DECEMBER 19, 2009

When I receive an initial request for a meeting, I use a meeting form and write down the information I need: who is requesting the meeting, what is the purpose of the meeting, where it will be held and a phone number or an e-mail address and dates that are available. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

NOVEMBER 22, 2008

An e-mail like the one I received would have been better delivered face to face or by phone in order to get the tone of what the person was trying to communicate. I stop the flow and pick up the phone. It is amazing how quickly a matter can be handled on the phone or in person. This little tip has been a huge time-saver for me.

Time Zones 100

Time Zones IAAP 2008 International 100

Professional Assistant Blog

DECEMBER 4, 2007

Here are 4 ways you can help yourself and hopefully the rest of your team: Remember the positives. .&# or “I wish I could quit!&# There are ways to help yourself of dealing with these types of personas. Take a look at the positive aspects of your annoying co-worker. You’d be surprised to see that they can be a kind-hearted person.

Cubicle 100

Cubicle 2008 2007 Google Docs 100

Laughing all the Way to Work

JANUARY 19, 2009

The last online course I took was under $70 and was interactive using both the computer and a speaker phone for audio. I have found them to be really helpful. They can be contacted at: Louis@lastminutetraining.ca If you find some are outdated please let me know so I can remove them from this list. 411 Look Up 411.ca

Training 100

Training Time Zones IAAP Meeting Minutes 100

Laughing all the Way to Work

FEBRUARY 7, 2010

They said it works with most phone services. I have never used this escape route, but was reminded about it at a webinar I participated in recently and will keep these instructions close at hand. I thought I would pass this tip along in the event you find yourself wishing you could take your words back. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Laughing all the Way to Work

FEBRUARY 28, 2010

CountryCode.org is a comprehensive guide to make phone calls from anywhere to any country in the world. Hello Patricia, You have some great resources at [link] Given your interest in country codes, I wanted to make you aware of my site, [link] for possible inclusion as well. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Laughing all the Way to Work

SEPTEMBER 18, 2009

They are a team of office professionals for office professionals. .© Copyright Patricia Robb 2010 18 September, 2009 Atlanta, Georgia: The City that Smiles I recently arrived in Atlanta, Georgia to attend OfficeArrow s Lift Summit on Social Media. It was an amazing conference. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Meeting Minutes Administrative Professionals 100

Laughing all the Way to Work

MARCH 20, 2010

It can also improve team work and general office dynamics. If you dont have that in your office, why not suggest it to the other assistants? Having a buddy can take some of the stress off and give you assurance that you have someone you can depend on. 23, 1 p.m. (for 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Meeting Minutes 2010 100

Professional Assistant Blog

MARCH 4, 2008

If you need immediate assistance or information about the (question/issue), please contact (delegate’s name, e-mail address, phone number). For example: Advertising inquiries, please contact John Doe at john.doe@company.com Billing inquiries, please contact Jane Smith at jane.smith@company.com And so on and so forth.

Microsoft Outlook 100

Microsoft Outlook 2008 2007 Cubicle 100

Laughing all the Way to Work

NOVEMBER 1, 2008

I can interact where I am now, but I have to get up and go if I want to speak with someone and then when I get there I may find they are busy or on the phone so I have wasted my time. Of course there is a down side to being able to do that. (for If you find some are outdated please let me know so I can remove them from this list.

Time Zones 100

Time Zones IAAP Meeting Minutes Holidays 100

Laughing all the Way to Work

MAY 9, 2010

I breathe a sigh of relief when I get someones assistant on the phone or receive an email from them. Knowing assistants and having a working relationship with them is very important and can make the difference when you need to set up a meeting or if your boss needs to have a quick phone call with their boss. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Laughing all the Way to Work

NOVEMBER 8, 2009

What dates and times does he or she have available (keeping in mind time zones for away meetings)? Secure the date and time in his or her calendar, taking into consideration travel time if outside the office. Does your boss need to be at the meeting? Can someone go in his or her place if they are not available?

Time Zones 100

Time Zones IAAP Calendars International 100

Laughing all the Way to Work

JULY 16, 2010

Doing too many things can actually waste time. Check: Are phone calls planned? For each one, write down what you hope to accomplish with the phone call to help you stay focused. I run the outlook journal and it logs the time I spend with a given task. Manage: Create a list of calls to be made and make them all at once.

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Laughing all the Way to Work

NOVEMBER 9, 2008

If you find some are outdated please let me know so I can remove them from this list. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Meeting Minutes Postal Code 100

Laughing all the Way to Work

NOVEMBER 10, 2008

If you find some are outdated please let me know so I can remove them from this list. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Meeting Minutes Postal Code 100

Laughing all the Way to Work

FEBRUARY 27, 2009

If you find some are outdated please let me know so I can remove them from this list. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Meeting Minutes Google 100

Laughing all the Way to Work

APRIL 22, 2009

If you find some are outdated please let me know so I can remove them from this list. 411 Look Up 411.ca

Administrative Professionals 100

Administrative Professionals Time Zones IAAP Meeting Minutes 100

Laughing all the Way to Work

MAY 31, 2009

If you find some are outdated please let me know so I can remove them from this list. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Meeting Minutes Administrative Professionals 100

Laughing all the Way to Work

DECEMBER 28, 2009

If you find some are outdated please let me know so I can remove them from this list. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Gifts Meeting Minutes 100

Laughing all the Way to Work

JANUARY 10, 2010

If you find some are outdated please let me know so I can remove them from this list. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Meeting Minutes 2010 100

Professional Assistant Blog

OCTOBER 20, 2008

Until next time, Take care - of your clutter! It means a lot to the team here. Post from: Administrative Assistant Tips 2comments for this post matt lorenzen Awesome post! Thanks Richard. If you have any questions/comment feel free to email me at matt[a]kallout.com.

2008 100

2008 Microsoft Word Cubicle 2007 100

Laughing all the Way to Work

APRIL 27, 2009

The sooner they are up to speed, the sooner they will be able to contribute to the team and that helps everyone. I basically know how to answer the phones and take messages. Be kind to your new hires and available to answer their questions and help them learn the ropes. I just started at a law firm this week. It is overwhelming. (for

Time Zones 100

Time Zones IAAP 2009 Administrative Professionals 100

Laughing all the Way to Work

JULY 11, 2009

I can tell you my friends and colleagues got a lot of phone calls in those early days and it was a wonderful resource and help to me. This is where a strong assistant team is nice to have. Perhaps, you are reading this and thinking some of these things can be a big time commitment. (for 411 Look Up 411.ca

IAAP 100

IAAP Time Zones Administrative Professionals International 100

Laughing all the Way to Work

JANUARY 24, 2009

There is usually an answer if you look for it or speak to others on your team or in your network of acquaintances. Sometimes deadlines are exaggerated and if you talk to your boss you may find that the real deadline is further out, but if it cant be moved, why not look to your team members for help? 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

JULY 5, 2009

I am sure after that call her husband got off the phone and kicked the dog or was cranky with a sales clerk at the grocery store. It ended up that the phone lines were down because of a thunderstorm in town and he had been trying to reach her since early that afternoon. What happened? Crankiness and bad moods can be passed on.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Professional Assistant Blog

NOVEMBER 20, 2007

Try to become an excellent team player. I don’t mean take charge of the office – you might make some serious mistakes. Just try to stand out of the crowd by doing something small every so often. Contribute your thoughts and ideas. Try to show people that you are there to help and want to help. Give credit to those who deserve it.

2007 100

2007 2008 Cubicle Google Docs 100

Laughing all the Way to Work

NOVEMBER 27, 2008

A change of scenery and a change of conversation is good for us to recharge and just get away from it all from time to time. Talking about work all the time is not healthy for anyone. I am not taking a wireless phone with me and I am not going to talk about work with my friends where I am visiting. I cant wait!

Time Zones 100

Time Zones IAAP Holidays Meeting Minutes 100