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Filing

Meeting Planning

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More OneNote Must-Knows: History, Search, and Template Creation

All Things Admin

JANUARY 26, 2023

Create a Template When I train people on creating office procedures, I start by encouraging them to use a template so that they have a standardized tool to help them keep their procedures consistent from page to page whether they are typed or handwritten. Go through the links section by section. Here’s how you create one.

Administrative Professionals

Administrative Professionals Mentoring Meeting Minutes Travel

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Your Roadmap to Effective Office Systems

All Things Admin

JUNE 23, 2021

Travel planning. Meeting and event planning. Other systems you may want to prioritize, depending on your job duties, include: Disaster recovery planning. Using the staff meeting planning example, here are the batches or segments: Date Selection and Participants. Meeting Agenda. Meeting Invitations.

Agenda

Agenda Equipment Administrative Professionals Calendars

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The pronouns you use can reveal a lot about where your head is

Laughing all the Way to Work

JULY 15, 2008

My mind is already planning the next Board meeting and how I will organize my desk and the filing at the new place. I want all my filing to be up to date and my desk to be neat and tidy. Filing - We all have filing to do and when you are leaving it is even more important to get it done.

Filing

Filing Calendars Staples Forms

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Anyone can be an Administrative Assistant, right?

Laughing all the Way to Work

DECEMBER 17, 2008

Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it. A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do. Be one step ahead of your boss. Be protective of your boss’s time.

Time Zones Filing IAAP 2008

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Oh where or where is my password?

Laughing all the Way to Work

AUGUST 1, 2010

I keep mine in an encrypted Word file on my computer. I also have an encrypted file with various other important numbers like my and my husbands social security numbers and the like. Servers are usually backed up daily, so your file will likely be restored. However, you probably want to password protect file.

Time Zones 2010 IAAP Filing

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Thinking Outside the Job Description Box

Professional Assistant Blog

MARCH 20, 2008

Home About Me Advertise Thinking Outside the Job Description Box By The Professional Assistant on Thursday, March 20, 2008 Filed Under: Productivity E ditor’s note: This is a guest post by Patricia Robb of Laughing All The Way to Work: The Ultimate Secretarial Survival Blog. Having Trouble Planning A "Non-Religious" Office Party?

2008

2008 2007 Cubicle Google Docs

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Grrr! moments

Laughing all the Way to Work

MAY 23, 2009

At one office I worked in we had a mail cart with slots for everyones mail, but it was filed First name, Last name. the phone book, standard filing practices etc.) This goes for filing and also how your contacts are ordered in Outlook. If you open the contact card you will see in the first section File As.

Time Zones IAAP International Meeting Minutes

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Pass it on.

Laughing all the Way to Work

AUGUST 13, 2010

This is useful if you want to file the email and change the Subject line to something that better describes what the email is about or to put notes in the email. You can also attach a file from Word, Excel or PowerPoint or a business card from your Contacts if it is someone you need to remember to call and want that information available.

Time Zones IAAP PowerPoint Email

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When you need it later: The Bring-Forward System

Laughing all the Way to Work

MARCH 15, 2009

Tried and True Method: I set up 12 hanging file folders labelled January through to December. I then put the items in a two-fold file folder with his calendar printed out on the one side and the items he will need for the day on the other side. The system I use is quite simple and has been around for a long time. Thats great!

Time Zones IAAP International Meeting Minutes

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Working for the Disorganized.

Laughing all the Way to Work

OCTOBER 10, 2008

Remind them verbally as well when you meet with them. Keep an organized filing system and file list. If your boss tends to misplace things when they get it, make an extra copy for your file before giving it to them. You will be the one they go to if they want something.

Time Zones IAAP 2008 International

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Is it that time of the year already?

Laughing all the Way to Work

JANUARY 13, 2009

In some organizations raises are tied to how well you do and it is also a record that is kept on your personnel file. Normally, I put something about needing to get my filing system up to date, but I think I may have missed the point when I have done that. I use a place based in Toronto called Last Minute Training.

Time Zones IAAP 2009 International

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Meetings Plus: Taking them offline

Laughing all the Way to Work

DECEMBER 19, 2009

When a meeting is finalized, I put the scheduling sheet in a completed file. I also do not claim to give any medical, financial, psychological, veterinary, retail, personal training or HR advice, although at times it may seem like I think I know what Im talking about, it is just my opinion.

Time Zones IAAP International Meeting Minutes

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Laughing All the Way to Work: A Survival Blog for Today's.

Laughing all the Way to Work

SEPTEMBER 19, 2008

I use hanging file folders labelled from January through to December. Every afternoon before I leave for the day, I go through the hanging file for that month to see if there is anything I need to bring forward for the next day. A tip she passed along had to do with the bring-forward system and has been a great tool for me.

Time Zones 2008 IAAP Calendars

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Colour Coding Works.

Laughing all the Way to Work

JUNE 23, 2009

Posted by Patricia Robb at 6:39 AM Labels: Administrative Assistant , colour coding , coloured file folders , professional assistant Reactions: 0comments: Post a Comment Newer Post Older Post Home Subscribe to: Post Comments (Atom) Join me for a Webinar, Sept. EST Taking Effective Meeting Minutes Join me for a Webinar Oct.

Time Zones IAAP Staples Meeting Minutes

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Frustration Busters!

Laughing all the Way to Work

JULY 26, 2009

Or if you want to attach a file, choose Attach File. I also do not claim to give any medical, financial, psychological, veterinary, retail, personal training or HR advice, although at times it may seem like I think I know what Im talking about, it is just my opinion. On the right, make sure Attachments is clicked.

Time Zones IAAP 2009 International

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Do you like what you do?

Laughing all the Way to Work

DECEMBER 5, 2009

If you know what works best for you and if your job is 80/20 on what you like then you can put up with the small stuff like filing and filling out expense forms. But if it is a job that goes on and on with nothing to show for it I get bored. This is an important thing to know.

Time Zones IAAP Interviewing Holidays

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Managing your Boss's Inbox

Laughing all the Way to Work

AUGUST 29, 2009

Get any files they may need as a result of the e-mail correspondence. Going through some major organizing and filing here at our office and this is another 'a propos' topic that hits home. If you have the proper access to your boss’s e-mail account you can reply on their behalf and it will appear in the From line.

Management Time Zones IAAP 2009

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On the job tips for new Admins.

Laughing all the Way to Work

DECEMBER 12, 2009

This can be as simple as having hanging file folders marked from January to December and then you just put items in the appropriate month that you need to bring forward for your boss. Next week I would like to talk about meeting planning and give you some scheduling tips that have worked well for me. I hope you find it helpful.

Time Zones IAAP International 2009

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That is not in my job description.

Laughing all the Way to Work

OCTOBER 11, 2009

I also do not claim to give any medical, financial, psychological, veterinary, retail, personal training or HR advice, although at times it may seem like I think I know what Im talking about, it is just my opinion. My opinions are based on experience, education, trial and error and blunders and bloopers made throughout my life and career.

Time Zones IAAP 2009 International

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Some People see Roadblocks -- Others see Hurdles.

Laughing all the Way to Work

JANUARY 24, 2009

This article is extremely well written, and I have already printed a hardcopy, which I am going to add to my file. Training On-line 10 Things = Frustration "Mom, I'm sick!" I love the way you relate the potholes, road blocks, etc. to hurdles/obstructions at work. 23, 1 p.m. . " Is it that time of the year already?

Time Zones IAAP 2009 International

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12 Days of Christmas Webinar: The Organized Admin with Julie Perrine

Office Dynamics

DECEMBER 9, 2016

Paper and Digital Files. Meetings/Events. Travel Planning. Filing – paper and digital. Travel Planning. Event/Meeting Planning. www.TheOrganizedAdmin.com/resources – Request any single template on the site and you’ll receive the zip file containing ALL of the templates we share here.

Travel

Travel Filing Forms Skills

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Let your fingers do the walking: Quick keyboard shortcut keys

Laughing all the Way to Work

AUGUST 10, 2010

Ctrl + Home moves the cursor to the beginning of the open file or document and Ctrl + End moves the cursor to the end of the open file or document, but if you are in the middle of a document and want to select everything from there down, press Ctrl + Shift + End or if you want to select everything from there up, press Ctrl + Shift + Home.

Keyboards Time Zones IAAP PowerPoint