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Meetingminutes are a staple of all Board meetings, and many internal company meetings, as they serve as an official written record of a meeting to aid in future decision-making and fill in employees who couldn’t attend. Yet, if you’ve never written meetingminutes before, it may seem like an intimidating process.
So, the very best advice I can give you around how to write good minutes is to read other people’s minutes and start to work out what’s good, what isn’t; what fits your style, and what doesn’t. So, start reading! If the answer is yes, then leave it in, and if the answer is no, then leave it out.
If your company does not have a branded template you should suggest this to your manager and design something for them, a simple word template with the following information will suffice: The name of the Committee meeting. The date, time and location of the meeting. The name of the minute taker. The attendees. The apologies.
If your company does not have a branded template you should suggest this to your manager and design something for them, a simple word template with the following information will suffice: The name of the Committee meeting. The date, time and location of the meeting. The name of the minute taker. The attendees. The apologies.
At first, those meetings were where I would do my GTD Weekly Review. I decided that a 30 minutemeeting with myself every week would work wonders for me. I’d create an agenda and run my meeting with that agenda in mind. I’d take notes and assemble meetingsminutes from those notes.
State the purpose of the meeting in the calendar appointment as well as who will be at the meeting (i.e. Meeting with Mr. Brown and Ms. Follow up with the meeting organizer to request agenda and/or meeting materials, pre-reading, etc. Where is the meeting being held? If your boss calls the meeting.
Use Centralized Collaboration Tools Managing meetingagendas, invites, content, decks, meetingminutes and tracking actionable items can overwhelm the most seasoned professional. This is a great topic, but we have a few more items on our agenda that are critical. "Manage the process NOT the content!"
The night before I go to a Board meeting, I review all my templates, agendas, binder, attendance sheets and everything I am going to need or might need. Each meeting has some differences, but usually the basics are the same so your checklist can be pre-populated with those things so you can re-use it for each meeting.
Some specific uses of speed writing include: When taking meetingminutes at a staff or board meeting. It can help to look at the agenda before a meeting that you will be attending or taking minutes for beforehand, and decide on what abbreviations you’ll use for the major terms that will be discussed.
Drafting a letter If your boss asks you to respond to a letter on his or her behalf, draft it as if your boss was going to sign it, i.e. have it set up properly with the date (or [Insert Date]) and the address correctly filled out and then either send it by e-mail or print it for his or her review. 5, 2010 at 12 p.m.
Meeting Makeover | A Productivityist Podcast Exclusive Offer. If you enjoy The Productivityist Podcast I’d appreciate a rating and review in iTunes or your podcasting platform of choice. John Poelstra’s Website. John Poelstra (@johnpoelstra) | Twitter. Want to help the show even more?
There will always be those at a meeting so focused on their opinion that they are not really listening to what the others are saying. Review the agenda and clarify your thoughts prior to the meeting. Listen actively to the discussion. You don’t want to merely parrot or repeat another participant’s contribution.
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