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After many requests, the editors of the Administrative Professional Today newsletter have produced a webinar to take your minute taking skills beyond the basic level to master minute taker. What makes a master minute taker? Do you have a moment of panic when you're asked to take meetingminutes? It's a $39.95
I have gotten in the habit of doing this frequently during the day and hardly even think about it until the system shuts down for some reason and then I breathe a sigh of relief when I open the document (by pressing Ctrl + o by the way) and find that I have not lost any of my work. Ctrl + a - Selects the whole document.
Meetingdocuments: some people have it printed single sided and others double sided. It is very hard to follow along when not all members have the document printed the same way. The cure: always answer the phone professionally - this way youre never caught off-guard. January 19, 2009 Patricia Robb said. to myself).
spacing To insert a document i.d. or a filename path to your document Insert Footer, Edit Footer On Insert Tab, click on drop down menu for Quick Parts. Then open a new document and paste (Ctrl v). To print the entire screen, press the PrintScreen key and then paste it into a blank document. Choose Field. 411 Look Up 411.ca
Sometimes e-mail is not the best way to communicate and it needs to be followed up by a phone call or face-to-face short meeting. This also works with your Calendar, which comes in handy if you want to either insert the agenda or another document from Word, or if you need to insert an e-mail. 5, 2010 at 12 p.m. 411 Look Up 411.ca
Recently I was working with someone on an Excel document. They sent an e-mail wondering if any of the assistants could help them export a document from Excel to Word. Unlike Word you will only see the header repeated when you do a print preview or print the document. To automatically insert a new row at the end of a table.
1125 – One of the Directors has popped out of the meeting to ask me to scan a 40 page document without removing the binder for another colleague in the meeting. This takes 10 minutes. I have had to make other tasks a priority including booking an in-house lunch for the CEO for a meeting tomorrow.
Coming from a legal background, we were always taught if you are using an acronym or initialism in writing, on the first use you should spell it out and then put the acronym in brackets, which makes a lot of sense and saves a lot of head scratching and searching the document to figure out what the person is referring to. 5, 2010 at 12 p.m.
So, the very best advice I can give you around how to write good minutes is to read other people’s minutes and start to work out what’s good, what isn’t; what fits your style, and what doesn’t. Like anything, preparation is everything, and for taking minutes, it is critical in preparing a good minutedocument.
Be professional on the phone and greet people who come calling, but not everyone needs to get in to see the boss. A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do. EST Taking Effective MeetingMinutes Join me for a Webinar Oct. 5, 2010 at 12 p.m.
Now dont forget to put the correct year on your documents. EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on. My goal for this blog is to give good tips and ideas and occasionally put a smile on your face as you start your day!Lets
Other Tasks: If you need to set yourself a Task further to a phone call request or just to set a reminder to do something at a future date, highlight the Tasks folder by clicking on it once and from your Outlook Toolbar press New and it will open a Task for you and you can then proceed as above to set your dates and reminders. Thats great!
EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on. Be sure to ask before you take the job. so you clearly understand the supervisor's expectations, especially if this is the first time the supervisor has had their own assistant!
In this new age of not doing anything more than a quick spell check on documents, make sure you do not have any spelling mistakes in your resume. EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on. 5, 2010 at 12 p.m. 411 Look Up 411.ca
Proofing documents can also be funny. EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on. I left his office to the sound of his chuckles behind me. What a start to a Monday morning. I thought it was wonderful until I read one.
This includes personal identification information (like phone numbers, email addresses, social security numbers, etc.) to optimize scheduling; streamline customer service; transcribe meetingminutes; edit documents, photos, and videos; create dynamic presentations and graphics; even plan and organize multi-city travel.
The “oops” factor: If you need more than two paragraphs to cover your topic, you’re better off using the phone, or attaching a Word* file. Quick fix: Pretty obvious here: Use your organization's internal phone book’s Employee Search tool to verify names and ensure that you have the right person in mind.
Of course my comments are limited because the subject matter is not my expertise, but he relies on my input and corrections to make the document look good. EST Taking Effective MeetingMinutes Join me for a Webinar Oct. Taking Effective MeetingMinutes ► August (3) Pass it on. 5, 2010 at 12 p.m.
Answering Phones and Screening Calls. Creating and Modifying Documents. This one item can become a whole list on some job descriptions if they get specific as to the particular documents you’ll manage. Also included here would be taking and transcribing meetingminutes. Generalized Administrative Assistant Duties.
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