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Employee Files: What to include, what to leave out, and what’s confidential

BMT Office Administration

Besides complying with federal and state laws, keeping employee records helps you stay organized, aids decision-making, and protects your company if a terminated employee files a lawsuit. Confidential documents include medical files, tax documents, employee benefits , payroll records, and more.

Filing 52
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Employee Records: End of year review & preparing for next year

BMT Office Administration

Yet, even the most seasoned HR employees occasionally need clarification about specific recordkeeping requirements, such as how long they should hold on to personnel records after an employee leaves the company. Some companies hold on to hiring documents such as resumes, job applications, and job descriptions. Hiring documents.

Medical 52
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1099 vs W-2: The difference between employees and contractors

BMT Office Administration

Does the company control or have the right to control what the worker does and how the worker does his or her job? Is the worker treated as a supplemental resource to the business’ internal staff or are they working alongside them during similar hours and on similar projects? Booth copies must be sent out by January 31. Control number.

Payroll 52
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It’s time to review (or create) your document retention policy

BMT Office Administration

Worried that your company might not have a particular document on hand if the IRS conducted an audit? Creating an effective documentation retention policy involves reviewing company and human resources requirements, state law, federal law, industry and governmental regulatory requirements, and insurance policies. Per the U.S.

Policies 105
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Stay organized and secure with electronic records management

BMT Office Administration

She also explained that the only items she actually tossed were some electronic mail printouts from last year that were originally sent to the account of a person no longer with the company. Many serve as supporting evidence when the company files taxes or gives reports to other federal agencies. The need for company policies.

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How long do employers keep employee records?

BMT Office Administration

A question most new HR professionals ask is, “How long do I have to hold onto these employee records once they’re no longer with the company?” Payroll files. Your payroll files should include W-4s, W-2s, timesheets, direct deposits, and wage rates. Medical files.

Payroll 98