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Whose meeting is it anyway?

Laughing all the Way to Work

.© Copyright Patricia Robb 2010 16 May, 2010 Whose meeting is it anyway? Do you ever get a meeting request and an agenda has not been provided, or if it is a teleconference the call-in details have not been given or the boardroom hasnt been booked for an internal meeting? Whose responsibility is it anyway?

Agenda 100
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Meeting preparation.

Laughing all the Way to Work

This does increase the preparation time, but on the day of the meeting it goes very smoothly with no stress. To prepare a minute template simply use your agenda and put it in minute format. Under each agenda heading you can then record the appropriate information when you are in the meeting. 411 Look Up 411.ca

Agenda 100
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Preparing your boss for meetings away from the office or at home

Laughing all the Way to Work

Does your boss need to be at the meeting? What dates and times does he or she have available (keeping in mind time zones for away meetings)? If the meeting is accepted -- What does your boss need for the meeting and who will be in attendance? Where is the meeting being held? Brown and Ms.

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Atlanta, Georgia: The City that Smiles

Laughing all the Way to Work

Click on that and you will find a wealth of templates from a resume, cover letter, minutes, agenda and many others. Once you log on click on the tab Productivity and you will see on the right Templates. I believe someone mentioned there were almost 500 to choose from. 411 Look Up 411.ca

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Are you prepared?

Laughing all the Way to Work

Every time I use a bus ticket, I keep a mental inventory so I know when I need to buy some more and dont show up at the bus stop one morning and Oops! The night before I go to a Board meeting, I review all my templates, agendas, binder, attendance sheets and everything I am going to need or might need. no tickets.

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Meetings Plus: Taking them offline

Laughing all the Way to Work

Once a date is finalized I put it in my bosss calendar and confirm the meeting with the other participants. If the meeting is internal, I send a meeting request, but for external meetings I tend to just confirm with them the meeting details by phone or e-mail. 411 Look Up 411.ca

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Pass it on.

Laughing all the Way to Work

I also drag items from my Inbox if someone sends me an email to advise they will be sending an agenda or some other item by a certain date. (Note: The original email will remain in your Sent items and a copy will open up in your Tasks notes page). I drag it to my Tasks and set a reminder so I can follow up whether the item was received.