Top Skills Every Assistant Needs to Succeed

Practically Perfect PA

Top skills every Assistant needs to succeed How do you stay on top of the many and different responsibilities that an Assistant must perform, as well as the required abilities?

2022 254

Time Management Self-Assessment: Rate Your Skills!

Eat Your Career

I am also passionate about all things related to time management. Recently, I wanted to assess my own skills in this area, so I did a personal inventory. I thought I’d recreate that for you as a self-assessment tool, so you can take stock of your skills in this area as well.

2021 207
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Future-Proof Your Career by Developing Project Management Skills

Eat Your Career

Technology can help organize your projects, and it can even help execute certain elements of your projects, but it can’t manage your projects for you. Project Management is a role that requires a human. You’ll have the skills you need to tackle even the largest, most complex projects.

10 skills needed to be a fantastic office manager

Practically Perfect PA

There are so many Assistants who are also working as an Office Manager and a lot of Office Managers who are also Assistants! The roles are similar, and there are a lot of overlapping skills. However, Office Managers do have to take on some tasks that are high-level and move the business forward. Core Skills Featured admin administrators assistants EA Executive Assistant office management Office manager PA Personal Assistant Virtual Assistant

2019 173

7 Ways to Improve Your Organization Skills for Administrative Assistants

Office Dynamics

Ways to Improve Your Organizational Skills as an Administrative Assistant It is incredibly difficult, if not impossible, to thrive in chaos. It feels disorganized, unscheduled, and without direction.

2021 200

What are interpersonal skills?

Practically Perfect PA

‘Must have good interpersonal skills’ is a phrase that you will often see on job descriptions for Assistants, but what does that mean? What are interpersonal skills and why are they so crucial for Assistants? Interpersonal skills, or soft skills or people skills are the same thing. They are the skills you need to interact […].

2019 167

How to Master the Necessary Skill of Professional Detachment?

Eat Your Career

Learning how to develop healthy professional detachment is an essential skill for long-term career fulfillment. Professional Detachment is a Necessary Skill. Learning how to detach from work is a fundamental skill you must learn—or eventually, you will pay the consequences.

2022 141

5 ways to improve your leadership skills

Practically Perfect PA

You may not manage a team, but you do work in a management role. You manage your Executive, you work with and support the leadership team, and you should see […]. Core Skills Featured admin administrators assistants Career EA EA Skills Executive Assistant Leadership Office manager PA PA Skills Personal Assistant Virtual Assistant

2019 169

Key skills roundup for 2018

Practically Perfect PA

I hope you enjoy our key skills roundup for 2018. We focussed really heavily this year on increasing our content around the key skills Assistants need to develop in their role this year. We covered a lot of skills including minute taking, event management, organising business travel, project management and everything in between!

2018 141

How to Master the Necessary Skill of Professional Detachment

Eat Your Career

Learning how to develop healthy professional detachment is an essential skill for long-term career fulfillment. Professional Detachment is a Necessary Skill. Learning how to detach from work is a fundamental skill you must learn—or eventually, you will pay the consequences. .

2022 130

Key skills round-up 2019

Practically Perfect PA

I hope you enjoy our key skills round-up 2019. We focused really heavily this year on increasing our content around the key skills Assistants need to develop in their role this year.

2019 130

Core soft skill: Resilience

Practically Perfect PA

Today I am going to start a new one – Core Skills. I’m not just going to write about which skills we need I am also going to look at how these skills are linked to the role specifically. I was used to answering the standard interview questions about soft skills but I hadn’t really delved very deeply into the practical aspects of that skill and how it made me stand out as a better candidate and Executive Assistant.

Skills 191

Managing Multiple Managers

Office Dynamics

Managing multiple managers can be daunting. It is a luxury if you only support one executive or manager. The tips below are for supporting a group of managers on a regular basis. Being an excellent communicator and being organized are vital skills to managing multiple managers or executives. Encourage managers to use uniform procedures. Limit personal tasks for managers. Communicate regularly with all your managers.

2019 158

Time Management Skills for Executive and Administrative Assistants

Office Dynamics

One of the biggest struggles executive assistants report to me is mastering effective time management. Our new Time Management for the Modern Assistant: Proven Tactics for Taming Your Day eBook will help you take control back.

2020 132

7 Notable Accounting Skills

Small Business CEO

They possess a vast array of skills. Check out this list of seven notable accounting skills. Accountants can manage the personnel within a company. … The post 7 Notable Accounting Skills appeared first on SMALL BUSINESS CEO. Finance accounting accounting skills

9 Ways to Improve Your Organization Skills for Administrative Assistants

Office Dynamics

Organization skills for administrative assistants are one of the most valuable skills to have as an administrative assistant. Fortunately, there are at least 9 ways to improve your organization skills as an administrative assistant without too much effort on your part. Organizational skills for administrative assistants are crucial to the success of any business. These 9 ways can help you improve your organization skills in practical and workable ways.

2019 181

Core soft skills: Diplomacy

Practically Perfect PA

Next up in our series of blog posts on core soft skills I am going to look at diplomacy and tact for assistants. Assistants have to possess a number of soft or interpersonal skills. It is a skill that allows assistants to find common ground with every person at every level of business. But, let’s face it, diplomacy and tact are not easy skills to master – the world would be a much better place if everyone was diplomatic!

Skills 125

3 Skills Every Leader Must Cultivate to Successfully Manage Distributed Teams

Success

This is changing every aspect of work—not just where and how work gets done—but also workplace design, employee-employer relationships, employee expectations, management styles and more. It’s not business as usual, and managers need to reflect on that and act accordingly.

2021 97

Telephone Screening and Etiquette Skills for Administrative Assistants

Office Dynamics

Top-notch telephone screening and etiquette skills are paramount regardless of industry, company size, or geographic location. Necessary telephone skills for assistants include how to answer the phone, take accurate messages, carefully screen calls, protect corporate and personal information, seamlessly transfer callers, use a polite and proper tone of voice, and know-how to tactfully handle difficult callers. Communication Skills Etiquette Telephone

3 Project Management Practices to Improve Your Daily Work

Eat Your Career

It’s no secret that I’m passionate about project management. A lot of project management practices have broad application; they can be used for managing many aspects of work, far beyond projects. Productivity Project Management

Workload Management Tip: Find Hidden Opportunities to Delegate

Eat Your Career

They might be sitting there saying, “Gosh, I wish I could learn how to work on those presentations, I wish I could have that project on my plate because I want to develop that skill set. The post Workload Management Tip: Find Hidden Opportunities to Delegate appeared first on Eat Your Career.

2022 141

Core Administrative Skills Always Need Improving

Office Dynamics

Now I am going to surprise you by telling you one of the most awesome administrative skills you can work on is being brilliant at the basics. Basics include: travel planning, appointment coordination, meeting preparation, all facets of communication, organizational skills, and time and project management. As your days are getting busier and you are taking on more projects and assignments, you need these skills more than ever. Designed by Freepik.

2017 146

Effective Calendar Management for Executive Assistants

Practically Perfect PA

Effective calendar management for Executive Assistants is a hugely important aspect of th role. There are also a lot of tasks related to diary management, for example, ensuring the Executives get [.].

6 Communication Skills That Will Make You a Better Leader

Success

Whether you manage employees, coordinate a team of volunteers, serve on a board or are in charge of juggling your family’s schedule every day, your leadership skills hinge on your ability to communicate effectively with others.

2022 94

9 Ways to Improve Your Organization Skills

Office Dynamics

Organization skills is the one thing most successful business owners have in common. Fortunately, there are at least 9 ways to improve your organization skills without too much effort on your part. Organization skills are crucial for the success of any business. These 9 ways can help you improve your organization skills in practical and workable ways. Share some of your organization skills, tips and tricks in the comments below.

2016 134

Managing someone else’s calendar

Practically Perfect PA

Managing someone else’s calendar. You are managing your boss or client’s Inbox and/or Calendar. Core Skills Diary Management Email Management Featured admin administrators assistants Calendar EA Executive Assistant MS Office Office manager Outlook PA Personal Assistant technology Virtual AssistantYou know how it is.

Looking for a Promotion? 3 Ways Managers Evaluate You

Eat Your Career

The three things that managers are considering include your past performance , your current competence , and your future potential. Managers are also looking at current competence. Technical skill has to do with your hard skills: Do you know Excel, for example?

Managing a travel crisis

Practically Perfect PA

If your Executive travels regularly you will both be used to travel delays and disruptions, sometimes those delays are easy to manage and sometimes they are much bigger than expected and can cause chaos around the world. Core Skills Featured Travel admin administrators assistants business travel EA Executive Assistant Office manager PA Personal Assistant Virtual Assistant

Travel 153

Expense Management Process

Practically Perfect PA

Core Skills admin administrators assistants business travel EA Executive Assistant Expenses Office manager PA Personal Assistant Virtual AssistantCollecting and processing expenses is not fun. There I’ve said it – call me controversial if you like but I stand by my statement! In fact, I’ll go further as to say processing expenses can be an absolute time zapper for Assistants. So what can we do to make this tiresome task less of a […].

Rate Your Time-Management Skills

Ian's Messy Desk

Home About Contact Me Links Sitemap Rate Your Time-Management Skills Posted by Ian McKenzie Written on September 22, 2010 If youre new here, you may want to subscribe to my RSS feed. Complete this short self-evaluation checklist to assess your time-management skills. Yes No 1) Is managing my time a priority for me? Do I effectively use my time when managing crises? You need to make immediate changes in order to reverse the effect of poor time management.

Skills 130

The Skill Every Assistant Needs

Office Dynamics

The must-have skill for executive and administrative assistants at all levels going into this conceptual age? For decades, big organizations that have benefited from analytical and functional left-brain aptitudes are now finding themselves in need of softer, right-brain skills. Actually, I have been teaching administrative and executive assistants the skill of exercising their creativity for two decades. Manage conflicting situations. The shift into a new age.

Skills 139

Skills required to be a good minute taker

Practically Perfect PA

Not everyone can be a good minute taker – it’s a definite skill and quite often an art, hence the name of my course, The Art of Minute Taking. There are definite skills required to be a good minute taker and I’ve listed some of them below: Listening. Without a doubt not only is it a skill to take minutes at the meeting, but the real work comes in being able to wordsmith a draft set of notes into an exceptionally good piece of writing.

2017 154

Technology to help with email management

Practically Perfect PA

These ten fantastic pieces of software will help you manage your emails and your Executives. It is worth looking to see which ones will work for you, but they will all help you manage and automate emails! Core Skills Email Management Featured Office Technology admin administrators assistants EA Executive Assistant Office manager PA Personal Assistant Virtual Assistant

2019 157

Five tips on team management

Practically Perfect PA

Managing a team isn’t easy. In fact management, in general, is pretty tough – that is why so many people are bad at it! It can be hard for Assistants to juggle managing a team of other Assistants or Administrators (which is often the case) and support their Executive. Core Skills Featured admin administrators assistants EA Executive Assistant Management Office manager PA Personal Assistant Virtual Assistant

2019 135

Executive and Administrative Assistant Skills That Are Important to Executives

Office Dynamics

While administrative and executive assistants have a very good feel for the skills they need to do their job effectively, I like to hear from executives and get their perspective, which is important. I often survey managers and high-level executives on the skills, attitudes and behaviors that are most important for an assistant to possess. Here are some non-edited, direct quotes from them demonstrating the skills that are important to executives.

2014 190

Time Management Skill: Handling Interuptions Professionally – the Saying No Fallacy

Ian's Messy Desk

For years authors of books and articles about Time Management and leaders of Time Management seminars have suggested numerous simplistic, unrealistic approaches to solving the interruption problem. The most mentioned and most ridiculous suggestion among the Time Management tips is “learn how to say NO.&# Today, you need Time Management strategies and Time Management tools that work and are based on ethical behavior. Image by Ian McKenzie via Flickr.

2011 145

Is multitasking still a useful skill for Assistants?

Practically Perfect PA

Core Competencies Featured Time Management admin administrators assistants Competencies EA Executive Assistant Office manager PA Personal Assistant Productivity Virtual AssistantBeing a good multitasker was on the job description of pretty much every Assistant role I applied for when I first started as an Assistant. Since then experts have shown that multitasking does precisely the opposite of what we thought it did.

2019 154

Unemployed? Transferable Skills are the Answer

On The Job

In the coming weeks and months you're going to hear a lot about "transferable skills." Transferable skills are those abilities that you can use in a variety of jobs: communication, organization and teamwork.

2020 145

Managing meeting rooms

Practically Perfect PA

Was pretty much the sound I made when I was asked to take on the task of managing meeting rooms for my office. I say ‘asked’, if I’d been asked, obviously I would have said ‘hell will freeze over before I manage the meeting rooms’ No, I was told I had to manage the meeting rooms because I was the only Assistant on the same floor as all the meeting rooms so it made sense for me to manage who was using them. Ahhhhhhhhhh!!!

2017 169

Managing Interruptions and Dealing with Distractions

Eat Your Career

In fact, actively managing them is also part of the job! The post Managing Interruptions and Dealing with Distractions appeared first on Eat Your Career. Whether you’re working at the office, or virtually, or in a hybrid capacity, interruptions and distractions surround you!

2022 164

Calendar Management for Executive Assistants

Office Dynamics

As an assistant of 20 years, I had one perspective of meeting management. You must keep these things in mind when you are managing your executive’s calendar. Calendar management is an important skill. You must think about your manager’s workload, other commitments, travel, upcoming meetings, past meetings, previous week’s schedule. Every manager and executive has their personal preferences. Meetings Organizational Skills Problem Solving Productivity

The Most Common Professions of Skilled Freelancers Working for Businesses

Small Business Labs

As the study chart below shows, the top three professions for these skilled independent workers are consulting, coaching, and research (17 percent), creative services (17 percent), and information technology (12 percent). Creative services, healthcare and sciences and project management have been fast growing fields for independent workers. Some workers in project management and creative services likely would have self-described as IT workers a decade ago.

2019 162

Is shorthand still a relevant skill for a minute taker?

Practically Perfect PA

It was a very handy skill to have! … They would’ve thought that this would be a must have skill to be able to take minutes. It’s a good skill to have, but the traps listed above need to be avoided. The post Is shorthand still a relevant skill for a minute taker? Core Skills Featured Minute Taking admin administrators assistants EA Executive Assistant Office manager PA Personal Assistant Virtual Assistant

2017 134