Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook

Professional Assistant Blog

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally? Do you have trouble trying to figure out the time zone for each meeting in Microsoft Outlook ?

Guidelines for Effective Email Writing

Jen Lawrence

One of the biggest complaints in today’s modern communications is there are too many emails. Thirty more emails. You’ve read an email and thrown your hands up asking, “What the hell do you want?” You may be sending emails that cause this anguish and frustration. While we can’t please everyone, we can certainly aim to write the best emails possible for the masses. Be clear regarding what your email is about.

2019 46
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FollowUp.cc > Very Cool Email Reminder Tool

Denise Aday

Here’s a handy email reminder tool I’ve been trying out since last week: Followup.cc (Thank you, WebWorkerDaily.). Whenever you have an email containing an action item for later – whether a reply or some other type follow-up – you can forward it to [VALUE]@followup.cc. You’ll receive a reminder email at the designated day and/or time. If you’ve left the subject line intact, the reminder will attach to the same email thread.

Email 52

Your Time Change Crash Course

Jen Lawrence

Time change trips up even the most experienced world-traveler and international business professional. This crash course will give you the basics of getting your bearings as the time changes and never mess up scheduling a meeting again. Standard versus Daylight Time.

2020 52

Your Time Change Crash Course

Jen Lawrence

Time change trips up even the most experienced world-traveler and international business professional. This crash course will give you the basics of getting your bearings as the time changes and never mess up scheduling a meeting again. Standard versus Daylight Time.

2020 52

How I Use Todoist And Evernote Together

Productivityist

Pretty much everything that is any source of reference material is kept there, and even ideas for blog posts and other content spend some time in Evernote before making their way to Scrivener for bigger projects or Desk.pm Now when I switch back and forth I spend less time getting used to the change of environment and more time making progress. I don’t use the time-based reminders in Todoist very often because I’m generally proactive enough to not need such reminders.

2015 87

We don't know what we don't know

Laughing all the Way to Work

One person can be great at software programs and know all sorts of tricks to get things done quickly and another might be excellent at organizing and managing their email account. New South Wales Australia Time) Turning Soft Skills Into Tangible and Recognizable Skills That You Can (and Should) Bring to The Office Conference December 6/7, 2010, Gold Coast, QLD, Australia IQPC’s 8th Executive and Personal Assistant Summit is on again in 2010! Dealing in real time.

2010 116

10 Apps for Administrative Productivity and Organization

Office Dynamics

Just forward your confirmation emails to the app (hotel, rental car, airline tickets, etc.), To-Do List Apps: Long on to-dos and short on time? Enter your habits, tasks, and hobbies into a to-do list app such as SuperNote , Wunderlist or Timeful. Timeful will suggest the optimal time to complete them. This smart app even “learns” your schedule and adapts to your busy and available times. I use the Time Zone Converter by TimeAndDate.

2017 170

On E-mail Blackouts.

Professional Assistant Blog

Hopefully, not too many of you were affected by the email system outages yesterday. It’s a reminder to all of us that depending on one system alone works fine, right up until the time that it doesn’t. In this case, commercial email services were affected, but the next time it could be your server at work. Fortunately, it’s easy these days to create backup email accounts. Until next time, T ake care - of your clutter!

2008 100

40 Outlook hacks for assistants

Practically Perfect PA

To add a second time zone to your calendar go to Options >Calendar>Time zones>Show a second time zone. If you want to highlight your Executive’s emails so that you see them as soon as they come into your inbox you can change the colour of the subject heading. Ctrl+R can be used to quickly reply to email. Click Alt+R to reply to all in email or switch to the work week calendar view. To defer sending an email.

2016 196

Leading Remote Teams? 3 Ways to Avoid Confusion and Burnout

Success

a team meeting with a follow-up email and chat message). One of the major advantages of having an in-person team is that everyone is in the same time zone and works roughly the same hours every day. Do they need to be online at certain times of the day?

2021 95

5 Amazing Tools That'll Help Recruiters Master The Art Of Productivity

Recruit CRM

However, in this article, we're going to help you select some essential tools that will be beneficial for hiring candidates and save you loads of time. The most exceptional productivity experts have failed time and again before finally unlocking their true potential.

2021 52

Keeping focussed in a busy environment

Laughing all the Way to Work

© Copyright Patricia Robb 2010 17 April, 2010 Keeping focussed in a busy environment There are so many distractions in the office -- the telephone, your co-workers, email and your boss! I was not focussing on one task and finishing it, but was going from here to there and everywhere so after a few hours it still looked like I hadnt accomplished much and I started to panic that I wouldnt get the house cleaned on time. Dealing in real time.

Virtues of going Virtual: Working whilst on holiday

Practically Perfect PA

Skype allows meetings to take place in multiple locations around the world and the use of tablets means emails can be responded to anytime and anywhere (including the beach!). One of the reasons I became a Virtual Assistant was the flexibility to allow me to travel for longer periods of time, I now have the freedom of being able take my laptop and work from any location around the world.

2014 165

Do you want to speak at Assist Travel 2016?

Practically Perfect PA

For example, you may like to talk about that trip that saw your Exec cross every continent and time zone – how did you manage it, what did you learn from such a difficult trip and what advice can you pass on to other assistants? What about that time you organised a meeting for all of your team in Moscow and had to arrange the visas, hotels, ground transport and everything else from your desk in London – how did you cope? Email Address: *.

2016 122

7 Simple Steps to Organizing & Hosting a Successful Teleclass

Office Organization Success

But a couple of the downsides, and probably why many solopreneurs don’t take advantage of this simple marketing strategy, is that: You need to spend some time preparing the material and organizing the event. If this is your first time at hosting an event – keep it simple – 25 minute presentation (which includes your introduction) and 20 minute open Question & Answer session (which also includes your offer and closing statement).

2015 202

Management Practices That Make Employees Quit

On The Job

So it’s time to break the bad habits that are making you a terrible manager. You make them answer emails or phone calls at night and on weekends. You don’t think they need a day off after they’ve returned exhausted from business travel across different time zones.

2014 172

Who is attending the Virtual Summit?

Practically Perfect PA

I thought today would be a good time to give you all a quick update on where we are with the Virtual Summit. I have been getting a lot of emails from assistants wondering how they can watch the Summit in their time zone. Instead, you can log on to the Summit the following day and watch the sessions in your own time. Being the first event of its kind for Personal Assistants there is a lot, lot, lot of planning going on! So, who is attending the Virtual Summit?

2017 158

Your business travel tips

Practically Perfect PA

Creating an itinerary for even the short trips allows me to stay on top of flight times, hotel locations and meeting details. Enter all travel details at appropriate times in his/her Outlook calendar, if used. Set a reminder several hours ahead of flights, and be sure to select the correct time zones involved. Make sure your phone and laptop are charged at all times – If you do not feel right in a situation, then go with your gut feeling.

Travel 157

What should you expect from your business travel provider?

Practically Perfect PA

Booking business travel is a core part of our role so working with a good travel management company can save us so much time and ultimately our organisation money! A TMC that has service level agreements in place that can be tailor-made to your company and that provides response times within set timescales for quotes and booking requests and a minimum of two fare options. Save time and money.

Travel 196

7 Myths About Productivity: Do You Know These Deceptive Time Wasters?

Worxbee

In fact, there are whole industries built around productivity and finding ways to help people improve their time management and results. The fact is, many of us aren’t – people have “best” times of day all over the map.

2021 52

The ultimate app guide for assistants

Practically Perfect PA

The app also gives access to real-time departure information, delays and gate numbers. This app allows you to enter all of your trip information including flight times, hotel reservations etc. Whenever you receive confirmation emails from any bookings you can forward it to plans@tripit.com and they will add the details to the itinerary. Also you can share the plans with colleagues, family and friends either directly by email or through LinkedIn. Meetup Time Lite: Free.

2013 205

How to organise the perfect conference call

Practically Perfect PA

How do we make sure we organise a perfect conference call every time? Select a suitable time and date for everyone involved. Firstly, think about your executive – when is the best time of day for them? Participants do have to concentrate on a conference call so think about the time of day when your manager seems particularly focused. Do ask if they are in a different time zone to you.

2014 176

Tech Choices for the On-the-Road Office

Office Dynamics

These days, many employees and entrepreneurs find themselves working outside the traditional office and on the road at least some of the time. Many are checking emails, making calls and accessing documents, explains Cint CEO Bo Mattson. Many businesses work with colleagues and clients in different time zones, so they may need to work non-traditional hours to communicate with people across the world. Until recently, this was time a-wasting.

2015 134

Great Apps for Assistants

Practically Perfect PA

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). The app also gives access to real-time departure information, delays and gate numbers. You enter all of your trip information including flight times, hotel reservations etc. I use the website all the time so it is helpful having the app on my phone.

2012 195

Different Strokes for Different Folks

Laughing all the Way to Work

I had a few mediation and arbitrations to set up and telephone calls to schedule with clients, but the bulk of my work was preparing documents on time and reminding the lawyers I worked for what needed to be done and by when. I had so many meetings to keep track of that I needed a method of finding the details quickly from the various emails I had about the meeting. I became very familiar with time zones and making travel arrangements.

2015 116

Great Apps for Assistants

Practically Perfect PA

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). The app also gives access to real-time departure information, delays and gate numbers. You enter all of your trip information including flight times, hotel reservations etc. I use the website all the time so it is helpful having the app on my phone.

2012 190

The Freedom to Work from Anywhere: Your Virtual Business Tips (Part 4)

Stephanie LH Calahan

No matter if you are crossing over multiple time zones or simply want to be able to go to the park and work outside, creating your freedom is possible.   Here is an example of why: I was just checking my emails before going to bed (I'm on vacation in Georgia, just south of Russia, 12 hours ahead of pacific time) when I saw an interview request from foxbusiness.com journalist.

2013 162

Increasing Microsoft Excel 2007's Formula Bar Size

Professional Assistant Blog

Until next time, Take care - of your clutter! Posted on 21 April, 2010 5:12 AM Post a Comment Post a Comment Newer Post Older Post Home Subscribe to: Post Comments (Atom) Subscribe to Posts via Feed Subscribe to Posts via Email Featured Posts Write An Effective Out Of Office Assistant Message Cubicle Etiquette Get A Job With A Thank You Letter How to Copy Tables from Word to Powerpoint Want to Decorate Your Cubicle/Office?

How to Deal with Inconsiderate Co-Workers

Professional Assistant Blog

This happens to the best of us all of the time. Im not sure if youre covered this in the past, but Im having a difficult time working so closely with another equal coworker. Shes the office gossip , comes in about 15 minutes late several times a week and leaves the office for extended periods of time (assuming that shes taking unwarranted breaks) without repercussions. Until next time, Take care - of your clutter!

2009 152

Virtual Assistants: Eliminate Last Minute Requests From Clients

Step It Up VA Coaching

If you don’t set up boundaries early in the relationship, this type of client can take advantage of your time and cause a lot of headaches. The client who knows you have limitations will respect your time and appreciate the guidance. Times to call: Clients like to know when you’re available. Share your office hours (including time zone) and let them know you’re a phone call or click away. Turnaround time: Provide a basic turn-around timeline for projects.

2011 125

Admin in the Spotlight: Interview with Lynn Holgate, 2010 Stevie.

Laughing all the Way to Work

New South Wales Australia Time) Turning Soft Skills Into Tangible and Recognizable Skills That You Can (and Should) Bring to The Office Conference December 6/7, 2010, Gold Coast, QLD, Australia IQPC’s 8th Executive and Personal Assistant Summit is on again in 2010! Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back. Dealing in real time.

2010 118

When your voicemail goes awry.

Laughing all the Way to Work

New South Wales Australia Time) Turning Soft Skills Into Tangible and Recognizable Skills That You Can (and Should) Bring to The Office Conference December 6/7, 2010, Gold Coast, QLD, Australia IQPC’s 8th Executive and Personal Assistant Summit is on again in 2010! Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back. Dealing in real time.

2010 118

Admin Buddies

Laughing all the Way to Work

If it is a planned time off then you can meet with your buddy and give them any instructions or information they will need to handle in your absence and any contact names and numbers. When the time off is unplanned it is more critical to have this information available with easy access. You hear something while walking down the hall or are copied on an email and know something about the purpose of a meeting coming up. Dealing in real time.

2010 109

Overlapping Calendars In Microsoft Outlook? Really?

Professional Assistant Blog

Do you wish that you could somehow overlap the calendars so that you could see the availabilities for everyone at the same time, instead of straining your eyes going back and forth like a yo-yo between calendars? So, the next time you want to make life easier for yourself, make sure to use this function. Until next time, Take care - of your clutter! Home About Me Advertise Overlapping Calendars In Microsoft Outlook? Really?

Whose meeting is it anyway?

Laughing all the Way to Work

They are responsible for canvassing the participants for dates and determining the date everyone is available and coummunicating that information to the participants by sending out a meeting request to everyone or emailing the date (depending on how you or your organization prefers to send notices of meetings). This person is also responsible for making sure the agenda is sent out on time and will need to set a reminder to the meeting Chair to make sure that is done.

2010 100

Windows 7: Will It Be Like XP or Vista?

Professional Assistant Blog

Most offices now run on Windows XP and have been for quite some time. Until next time, Take care - of your clutter! Home About Me Advertise Windows 7: Will It Be Like XP or Vista? By The Professional Assistant on Thursday, July 16, 2009 Filed Under: Productivity A re you a big fan of Windows XP? Did you feel that Windows Vista was a big flop? Well, look no further, since Windows 7 will be coming out very shortly.

2009 100

Where's the remote thingy for the PowerPoint?

Laughing all the Way to Work

New South Wales Australia Time) Turning Soft Skills Into Tangible and Recognizable Skills That You Can (and Should) Bring to The Office Conference December 6/7, 2010, Gold Coast, QLD, Australia IQPC’s 8th Executive and Personal Assistant Summit is on again in 2010! Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back. Dealing in real time.

Co-Workers Annoying You?

Professional Assistant Blog

I also work in an environment where it gets a little too loud at times. Its an open-concept office and at times, I would like my colleagues to simmer down a bit. Its nice to socialize at times, but we are here to work. Until next time, Take care - of your clutter! Home About Me Advertise Co-Workers Annoying You?

2007 122

Dealing in real time.

Laughing all the Way to Work

© Copyright Patricia Robb 2010 13 February, 2010 Dealing in real time. Think about it the next time you give someone a timeline. Posted by Patricia Robb at 8:52 PM Labels: Administrative Assistant , administrative professional , dates , fixed time , real time Reactions: 0comments: Post a Comment Newer Post Older Post Home Subscribe to: Post Comments (Atom) Join me for a Webinar, Sept. Dealing in real time.

2010 109

Need to Change Excel Details from Vertical to Horizontal or Vice.

Professional Assistant Blog

Believe me, this happened to me a few times and it took me quite a bit of time to get this done, before I discovered the Transpose function in Excel. Until next time, Take care - of your clutter! Home About Me Advertise Need to Change Excel Details from Vertical to Horizontal or Vice Versa?

2010 122

Now that is dedication.Executive Assistant donates kidney to her.

Laughing all the Way to Work

New South Wales Australia Time) Turning Soft Skills Into Tangible and Recognizable Skills That You Can (and Should) Bring to The Office Conference December 6/7, 2010, Gold Coast, QLD, Australia IQPC’s 8th Executive and Personal Assistant Summit is on again in 2010! Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back. Dealing in real time.

2009 109

A twelve step program to survive as an Admin

Laughing all the Way to Work

If you have treated anyone unfairly, take the time to apologize and try to make things right. New South Wales Australia Time) Turning Soft Skills Into Tangible and Recognizable Skills That You Can (and Should) Bring to The Office Conference December 6/7, 2010, Gold Coast, QLD, Australia IQPC’s 8th Executive and Personal Assistant Summit is on again in 2010! Dealing in real time. ► January (5) Taking the time to acknowledge someone and say tha.

2009 109