Managing someone else’s calendar

Practically Perfect PA

Managing someone else’s calendar. You are managing your boss or client’s Inbox and/or Calendar. They want you to set up meetings on their behalf and they don’t want the bother of accepting them – they would prefer you to receive the meeting responses. If they set up their own meetings, […]. You know how it is.

Calendar Management for Executive Assistants

Office Dynamics

You must keep these things in mind when you are managing your executive’s calendar. Calendar management is an important skill. You would consider jet lag; personal appointments; time to prepare; time to wrap up a meeting; logistics; travel time. When scheduling travel or appointments, VIEW the calendar in terms of: What was my leader’s schedule like last week? Are you having a hard time keeping up? Meetings, meeting, and more meetings!

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How to set up an ideal week calendar and why it’s a must have

Practically Perfect PA

Why am I here? How am I going to get through this? Shouldn’t I be doing something else with my time? Will I ever eat again? These are the questions executives ask themselves while sitting in meetings they don’t need to be in. As the meeting progresses, the inner dialogue continues… How did this happen? […].

2018 172

Too Many Meetings!! – Managing My Executives Calendar – Ask an Admin

Office Dynamics

asks: My executive’s calendar is jam-packed on a daily basis & she’s asking me to come up with a better solution to managing her calendar. I block out time on her calendar, but inevitably a meeting gets put in its place. We’ve tried to do only 5 meetings per day, but more often than not it winds up being 7 or 8 or more! Managing My Executives Calendar – Ask an Admin appeared first on Office Dynamics - Executive And Administrative Assistant Training.

12 Recurring Time Blocks to Add to Your Calendar

IAAP

Time blocking can help you in your busy day-to-day, especially if you set up these common recurring time blocks. Admin OfficePro Magazine Personal Development Professional Development Project Management The Office

How to Color Code Your Calendar

Jen Lawrence

Color coding your calendar is one of those organizational tricks that most people shrug off. I’m here to tell you – if you aren’t color coding your calendar, you’re missing out. Color coding your calendar allows you to see how your time will be used at a glance. The system will take you a mere few moments to set up and I guarantee you’ll see the benefits immediately. What categories should be included while color coding a calendar?

Creating A Marketing Calendar: Your Essential Business Planning Tool

Office Organization Success

One thing that kept cropping up for me when I was teaching at a recent event was the fact that so many of you are getting overwhelmed with your marketing; not so much with the list building or connecting with potential clients, but your actual marketing planning. Just some of the issues that cropped up at the event I was at were: You’re being asked to speak at events or telesummits and don’t know how this fits into your overall marketing plan. The Simple Marketing Calendar.

The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh.

Stephanie LH Calahan

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year.    Keep reading to learn what my colleagues and friends had to say about the "Great Calendar Debate."  

How to Color Code Your Calendar

Jen Lawrence

Color coding your calendar is one of those organizational tricks that most people shrug off. I’m here to tell you – if you aren’t color coding your calendar, you’re missing out. Color coding your calendar allows you to see how your time will be used at a glance. The system will take you a mere few moments to set up and I guarantee you’ll see the benefits immediately. What categories should be included while color coding a calendar?

Calendar "ah ha"

Laughing all the Way to Work

© Copyright Patricia Robb 2010 16 January, 2010 Calendar "ah ha" I was participating in a Harvard sponsored webinar with my boss the other day. The topic was on personal branding and they were making recommendations to executives on how to polish up their image. One of the things they recommended to executives was to use their electronic calendar to leave themselves reminders. Otherwise too many colors make the calendar overwhelming, not helpful. 411 Look Up 411.ca

Favorite Planning/Calendar Tool - Readers Speak Out

Stephanie LH Calahan

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? newleafco   @ StephCalahan I'm a long-time fan of Now Up to Date for Mac. Of all the calendar tools I know, this one handles tasks the best. Backed up with alarm functions on my #palmpre QuietSpacing    custom-set Outlook and sync'd iPhone. 

Decluttering iStuff: Calendars

Productivityist

I’m at the time of year where I begin to map out the coming year – not with mind mapping apps 1 , but on my various calendars. My family routinely receives/orders a wall calendar that has photos of our closest relatives on my wife’s side, mainly (and appropriately) featuring the kids. As for me, I’m pretty much digital when it comes to calendars. For the purposes of this purge, I am not including web-based calendar apps that reside on my iOS devices. Calendar.

Where is everybody? Setting up an office vacation calendar

Laughing all the Way to Work

Keeping an up-to-date vacation calendar is important so these overlaps are anticipated and in some cases vacations have to be re-scheduled. Setting up a calendar in Word is probably the easiest way to do it and everyone can see at a glance who is going to be away. To open a calendar in Word 2003 do the following: On the File menu, click New. Double-click Calendar Wizard.

2008 100

How to Set Up a Home Communication Centre

Ian's Messy Desk

You’re going wake up on the Tuesday after Labour Day and realize you have three more people to get out the door in the morning. It’s a two-part system, a message board and a calendar (see images below). The dry-erase calendar is magnetic on the back and is stuck to our refrigerator. For example, the top item on our board is dry cleaning that needs to be picked up this week. If we’re going in the direction of the cleaner, we grab the slip and pick up the cleaning.

2012 116

Ask the Admin: Notifications in Public Calendars

Administrative Arts

This question came from Stan: I have a shared public calendar in Outlook 2007. One was to create a public distribution list and add it as an attendee to each meeting on the public calendar. The other workaround is to create the calendar in SharePoint first (assuming your company is using SharePoint), and then moving the appointment to Outlook. Just one more reason to keep up with your continuing education. Where Are My Outlook Calendar Items?

Multiple Calendar Management

Office Dynamics

One question I recently received was about tracking multiple calendars. Being in a small office, I only need to track a few calendars and use Outlook exclusively. I have been asked to come up with a way to electronically track the Outlook calendars of twenty-five staff members. I’m investigating whether Outlook will handle this many shared calendars, but I imagine it to be quite cumbersome. Hello, Blog Readers!

Multiple Calendar Management

Office Dynamics

One question I recently received was about tracking multiple calendars. Being in a small office, I only need to track a few calendars and use Outlook exclusively. I have been asked to come up with a way to electronically track the Outlook calendars of twenty-five staff members. I’m investigating whether Outlook will handle this many shared calendars, but I imagine it to be quite cumbersome. Hello, Blog Readers!

3 Things You Should Put On Your Calendar

Productivityist

The calendar can be a tricky beast. With that in mind, here are 3 things that you actually should put on your calendar in order to make things happen on a regular basis: 1. David Allen explains in his seminal work, Getting Things Done , that the only thing that should appear on your calendar are date-specific appointments. Then I moved it to my calendar to be done on specific days, but not at specific times.

Using Microsoft Outlook Calendar Properly

Professional Assistant Blog

Home About Me Advertise Using Microsoft Outlook Calendar Properly By The Professional Assistant on Tuesday, January 22, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity A re you trying to book a meeting with someone or a group of people? People are using their Microsoft Outlook calendars incorrectly. Then you end up going back and forth to try to figure out what works for everyone.

The ultimate tech guide for Personal and Executive Assistants

Practically Perfect PA

It might have cropped up on your job specs and been discussed during your most recent job interview. Most of us that have been working in the PA industry for a while now will have heard of the phrase ‘the tech-savvy assistant’.

2020 208

Microsoft Outlook 2007 Calendars & Tasks Webinar 12/7/11

Office Dynamics

The subject, Microsoft Outlook 2007 Calendars & Tasks is one I am sure you will draw great tips and tricks from. Microsoft Outlook 2007 Calendars & Tasks. Some use it for both e-mail and calendaring. But few of us know how to get calendaring and tasks to really help us manage our time and workload. Calendars Only. Calendars for Appointments/Tasks for To-Do Items. Understanding Calendars. Follow-up Flags. Hello!

AwayFind Introduces Alert Times and Calendar Exceptions

Productivityist

Today AwayFind just became more feature-rich, by introducing Alert Times and Calendar Exceptions into the mix. This feature allows for even more customization of your alerts and calendars, making your attention that much easier to manage. This applies both your “My Important People” and “Topics I’m Following” segments – Custom Alerts and Calendar Alerts have restrictions of their own that fall outside of this area. I use AwayFind… a lot.

Wrapping Up And Ramping Up

Productivityist

Secondly, many people are working hard to close out the calendar year that recently came to an end and are also in the process of kicking the new calendar year into action. Wrapping up and ramping up shouldn''t intersect nearly as much as they do in the early months of the year. Ideally, you''ll want to have much of the wrapping up done before you ramp up anything else. Wrapping up and ramping up are necessary to move forward effectively.

UPS 59

Wrapping Up And Ramping Up

Productivityist

Secondly, many people are working hard to close out the calendar year that recently came to an end and are also in the process of kicking the new calendar year into action. Wrapping up and ramping up shouldn’t intersect nearly as much as they do in the early months of the year. Ideally, you’ll want to have much of the wrapping up done before you ramp up anything else. Wrapping up and ramping up are necessary to move forward effectively.

UPS 52

Follow-Up Is Simple – So Why Isn’t It Easy?

Office Organization Success

Doing a good job at follow-up is a piece of cake. If you don’t make a sale right away, you calendar them for the next follow-up and do the same thing again. So why is follow-up such a problem? If you don’t set aside reserved time for follow-up, it will never happen. Without accurate records of who you have contacted, when, and what your last conversation was about, effective follow-up is impossible.

2015 164

Free Ecourse Sign Up Page

Clutter Coach

When you sign up for the ecourse, you’ll also be getting a free subscription to my monthly ezine. Schedule your time on the calendar so you won’t give it away. Don’t get caught up in the process; remember why you’re doing this. Below is the link to sign up. Better Related Posts Plugin The post Free Ecourse Sign Up Page appeared first on Clutter Coach Originally posted 2010-02-26 18:51:02.

2013 109

Picking up skills along the EA career path

Practically Perfect PA

The skills you pick up along the assistant career path are invaluable and I for one would not be able to do the job I do today if I hadn’t started as a Team Administrator back in 2003. Sometimes it is easy to forget what we learn over the years so lets have a little reminder of the skills we have picked up at various stages of our careers: Administrator: Improving computer skills from intermediary to advanced . Getting to grips with calendar and email management.

Skills 191

5 Tasks You Can Delegate to Free Up Your Time

Office Organization Success

By letting go of these five tasks that you SHOULD be delegating ensures that you can free up your time and focus on your clients and income generating activities: #1 Designing promotions. A VA can help you here by designing custom cards, calendars, flyers, postcards, brochures, or any other promotional item. #2 Your VA can help you here by setting up and maintaining a mailing list for you.

2008 187

Are You Managing Up Yet?

Executive Assistant Breakthrough

Managing up is an essential tool to have in your executive assistant toolkit. The problem is, you haven’t been trained to manage up. And, how will you manage up tastefully? I have 4 tips to share with you in the follow up to this blog. Why Manage Up?

2019 52

How To Set Up an Efficient Content Marketing System

Office Organization Success

Weekly Marketing Appointment – add a weekly appointment to your calendar (30 minutes / 1 hour) where you will spend time distributing and updating your content marketing system. But before we wrap up this article, let me share with you why you need to have a Content Marketing System in place: It builds your list. Content marketing is the *hot* new online marketing strategy! Actually, it’s not really new … using your content (i.e.

2016 130

The ups and downs of working from home

Practically Perfect PA

This meant starting up my home computer from 1997, connecting it to my dial-up internet and attempting to log onto the torturously slow remote email system. I guess I saw working from home as either skiving off or something the grown-up managers did with their superior equipment! I looked after Committees made up of the association’s members so I didn’t need to be in the office because they were not. No make-up, no hair styling… no clothes.

2013 180

The Benefits of Workplace Routines and How to Set Them Up

Eat Your Career

You have a specific time by which you need to get up, wake the kids, get in the shower, make the kids’ lunches, send them out the door, and jump in your car to head to work. End-of- Workd ay Routine : What are the specific, deliberate steps you need to engage in at the end of the day to wrap things up neatly and set yourself up for success tomorrow? Finally, allow me to add a few tips as you begin setting up and using your new workplace routines.

2019 157

Social media content ideas for October

Karen Vivarelli

Content Calendar Instagram Social Media Virtual AssistantStuck in a content rut? Here’s some content ideas to give you inspiration! Have you finally written that killer content strategy plan but just need a little inspiration and kick-start your creativity?

How To Do What’s Right With The Rest Of The Year

Productivityist

This calendar year sure goes by fast, doesn’t it? I don’t write much of anything new (including newsletters) and really look at what is left of my plans for the calendar year. The NOW Year™ Calendar is a wall calendar that allows you to plan your year using themes for each day and month, and its minimal design is both elegant and practical. We released the first ever calendar in 2015 and people raved about it.

2016 80

Time to Jazz Up Your Website Social Buttons? | Internet Marketing.

Andrea Kalli

Home Services Keyword Research, SEO, and Backlink Strategies for Link Building SharePoint Services Training Internet Marketing Assistant Microsoft Outlook Podcaster’s Corner Admin Assistance WishList Member and Wordpress Membership Sites New Client Questionnaire Info Contact Andrea Andrea’s Bio Code of Ethics Blog Testimonials Search View All Blog Posts Events Calendar Hourly Rate / Discount Bundles Contact May 15 Time to Jazz Up Your Website Social Buttons?

2010 160

Networking Is Important For Your Business — And The Follow Up Is Critical

Step It Up VA Coaching

So, what are you doing to follow up with the contacts once you’ve had that initial meeting? There are so many ways you can keep your name and face in front of your prospects, and the follow up process should absolutely be part of your overall marketing plan. Mark your calendar to follow up with a brief email no more than one week following your meeting. Your next follow-up email should be maybe 7-10 days later. by Donna Toothaker.

2015 126

Round up #3, Prescott Style

Loosely Speaking

Home VA Training VA FAQ Podcast Featured Events for Bloggers & VAs Round up #3, Prescott Style Tuesday, November 4, 2008 at 7:48 am // By: ktcosmos // Category: Life of the Virtual Assistant Election Day 2008! Free things on election day Election Day Freebies Best Election Day Sites and Tools 25 Ways to Spice Up Blog Post Photos (handy if you plan to digitally document your voting experience) Comments: 0 Leave a Reply Site Pages Commenting Policy About ktcosmos Got Loose Change?

2008 100

Memory Makeover: Tips to Spruce Up an Absent Mind

Ian's Messy Desk

Home About Contact Me Links Sitemap Memory Makeover: Tips to Spruce Up an Absent Mind Posted by Ian McKenzie Written on October 20, 2010 If youre new here, you may want to subscribe to my RSS feed. So hang up the phone, find a quiet place and focus. Many people overlook this crucial step and end up missing important appointments, deadlines or details. Put pen to paper (or finger tips to keyboard) and record important dates in a calendar, notebook or on your mobile device.

2010 144

3 Productivity Apps I’ve Added to My Workflow

Productivityist

With Woven shutting down after being acquired by Slack , I was in search of a new calendar program that would best fit my needs. I go for walks twice per day – one to kick off my day and one to wrap up my workday before I transition into home life. I fire up Brain.fm

2021 52

A Great Outlook: Adding Holidays to Microsoft Outlook

Professional Assistant Blog

Home About Me Advertise A Great Outlook: Adding Holidays to Microsoft Outlook By The Professional Assistant on Wednesday, August 13, 2008 Filed Under: MS-Outlook , Organize D o you often wonder how you can add your countrys holidays into your calendar in Microsoft Outlook ? Do you follow particular religious holidays, but arent showing up in your calendar? In the Calendar Options section, click Add Holidays. Check your calendar to see that everything as populated.